Environmental Services Administrative Assistant Resume Example Company Name

ENVIRONMENTAL SERVICES ADMINISTRATIVE ASSISTANT

Summary

Dedicated Administrative Assistant with solid background in high-volume office environments focused on delivering exceptional clerical and operational support for professionals. Upbeat individual with friendly demeanor and sound judgment to handle diverse daily tasks with minimal oversight. Well-versed in managing office supplies, paperwork and project needs.

Skills

10-key proficiency
Recordkeeping and bookkeeping
QuickBooks expert
Cash deposit preparation
Business writing
Timeline Planning and Management
Document retrieval
Detailed meeting minutes
Mail management
Accounting skills
Microsoft

Excel spreadsheets
Account balancing reconciliation
Advanced MS Office Suite knowledge
Data entry documentation
Customer relations
Billing and coding
Event coordination
Operational processes
Scheduling and calendar management
Multitasking and prioritization

Experience

Environmental Services Administrative Assistant | 12/2014 - CurrentCompany Name - City, State

Main communication contact for environmental services; problem solve with staff and residence with needs on and off campus; open and close out work orders; take reservations for conference rooms and guest rooms; process facility billing for department; enter billing into Matrix system; communicate with departmental staff on resident and staff requests; assisted new residents with interior design palates and keep logs and ordering to assist on remodeling projects throughout campus; ran the front office from my area; prepared bank drops for petty cash weekly
Handled management of communication to executives by taking and making telephone calls, reviewing and prioritizing mail and composing and typing correspondence.
Directed customer communication to appropriate department personnel.
Prepared packages for shipment by generating packing slips and setting up courier deliveries.
Verified operation of office equipment by completing preventive maintenance requirements and calling for repairs.
Controlled building access by supplying key cards to employees and visitors.

Receptionist | 05/2014 - 12/2014Company Name - City, State

Scheduled and confirmed appointments.
Answered and directed incoming calls using multi-line telephone system.
Delivered administrative support to team members by making copies, sending faxes, organizing documents and rearranging schedules.
Maintained daily calendars, set appointments with clients and planned daily office events.
Sorted incoming mail and directed to correct personnel each day.
Oversaw office inventory by restocking supplies and submitting purchase orders.
Screened and verified visitors for identification credentials and purpose of visit to maintain security of personnel and office environment.
Managed more than 200 incoming calls per day.
Prepared packages for shipment by generating packing slips and setting up courier deliveries.
Directed and oversaw office personnel activities.
Welcomed patrons to front desk and engaged in friendly conversations while conducting check-in process.

Transportation Coordinator | 11/2011 - 07/2013Company Name - City, State

Coordinated driver loads and managed dispatch tasks.
Reported maintenance and repair needs for transportation vehicles and equipment.
Assign and dispatch drivers on loads.
Planned travel routes in accordance with applicable traffic and bulk cargo transportation laws, regulations, standards and guidelines.
Kept drivers operating within federal and state DOT regulations.
Verified that drivers had completed safety prerequisites and required training.
Provided fleet management for preventive and scheduled maintenance.

Administrative Assistant | 08/2009 - 11/2011Company Name - City, State

Handled management of communication to executives by taking and making telephone calls, reviewing and prioritizing mail and composing and typing correspondence.
Developed administrative processes to achieve organizational objectives and improve office efficiency.
Organized and maintained filing and document management systems by coordinating, archiving and purging files.
Maintained inventory in supply closet to prevent shortages.
Coordinated project materials by managing physical and digital files, monitoring spreadsheets and updating reports.
Directed customer communication to appropriate department personnel.
Prepared packages for shipment by generating packing slips and setting up courier deliveries.
Planned events and department activities by acquiring venues, developing guest lists and organizing catering services.

Education and Training

Kaw Area Technical School - City,State | Medical Office Specialist Certificate05/2009Proficiency in Microsoft Office Suites; extensive knowledge of HIPAA laws; formatting and proofread documents; experience with Quickbooks software; excellent bookkeeping and accounting knowledge; knowledge of ICD-9 and CPT codes; medical terminology; medical transcription; and medical scheduling and billing software Member: National Technical Honor Society

Kaw Area Technical School - City,State | Technical Drafting Certificate05/1997

Topeka West High School - City | Diploma05/1993

Resume Overview

School Attended

Kaw Area Technical School
Topeka West High School

Job Titles Held:

Environmental Services Administrative Assistant
Receptionist
Transportation Coordinator
Administrative Assistant

Degrees

Kaw Area Technical School - City , State | Medical Office Specialist Certificate
Kaw Area Technical School - City , State | Technical Drafting Certificate
Topeka West High School - City | Diploma

Environmental Services Administrative Assistant Resume Example

DISCLAIMER

How this resume score could be improved?

Resume Overview

Create a job alert for [job role title] at [location].

Similar Resumes