educational project coordinator i resume example with 20+ years of experience

(555) 432-1000,
Montgomery Street, San Francisco, CA 94105
Professional Summary

Organized and proactive Project Coordinator offering 15 years of experience in office management, project management and successful in coordinating meeting logistics. Strong communicator with strengths in daily operations management. Excellent reputation for resolving problems and improving customer satisfaction. Operates effectively in busy, deadline-oriented settings and works well with all stakeholders.

  • Proficient in MS Office (Outlook, Word, Excel, PowerPoint)
  • Adobe Acrobat Reader
  • Qualtrics XM
  • Schedule Management
  • Magnet Mail
  • Technical Support audience response systems: Poll Everywhere and Turning Point
  • Video Editing and Multimedia Recordings (Wondershare and Camtasia)
  • TRIM ( electronic document and records management system)
  • Dropbox
  • Web Editing Sitcore Content Management System
  • Go to Meeting and Webinars Setup
  • CadmiumCD's event management software
  • Project tracking
  • Onsite Events Management
University Of Maryland Global Campus College Park, MD, Expected in Bachelor of Science : Management Studies - GPA :

(Graduation Expect Date May 2022)

Fashion Institute Of Technology New York, NY Expected in Associate of Applied Science : Business/Marketing - GPA :
ASAE School Of Association Management College Park, MD, Expected in : Certificate Program - GPA :
Work History
Missouri Botanical Garden - Educational Project Coordinator I
Chesterfield, MO, 01/2018 - Current
  • Prepares educational materials for live courses, meetings, conferences, workshops, and webinars such as handouts, moderator scripts, and session monitor packets.
  • Managed and organized educational resource materials, including converting materials to specified formats. Maintains electronic and hard copy archiving of files for continuing education activities.
  • Actively participates in team meetings by giving project updates, sharing information, and offering suggestions to improve processes
  • Creates and proofreads letters, instructions, and communications to presenters, members, and other constituents.
  • Coordinated planning meetings with internal stakeholders, enabling all parties to meet and discuss project progress.
  • Liaison to external vendors, facilitating communications by keeping project managers and stakeholders updated on project developments.
  • Coordinated and executed Go to Meeting recording and webinars for content experts.
  • Managed onsite meeting events including badge management, logistics, and registration desk duties for 600 - 750 attendees.
  • Maintained task adjustments for project Timelines requested by project managers.
  • Collaborates with finance division stakeholders to ensure all vendor invoices and presenter reimbursement, W9, and expense activities related to presenter compensation are uploaded into accounting database system and processes accurately.
  • Worked with 50 educational presenters to understand needs and provide follow-up and feedback.
  • Performed on-site responsibilities including logistical, registrant badge management, and shipping logistics for all annual meetings.
  • Communicated with divisional project manager and stakeholders to keep projects on schedule.
South Carolina Job Board - Educational Project Assistant
Sumter, SC, 01/2007 - 03/2018
  • Collaborated regularly with project managers to collect information on individual projects and to establish priorities.
  • Manage multiple digital files to ensure proper naming conventions for project documentation.
  • Managed session evaluations, and surveys for projects for all major conferences and meetings.
  • Managed quality assurance for educational speaker deadlines by working closely with staff to maintain adherence to project requirements and changes.
  • Monitors database outputs for accuracy on ongoing basis and generates reports as necessary.
  • Performed routine status tracking on project changes in speaker database with detailed notes to help stakeholders access and analyze key information.
  • Worked closely with content experts to resolve required documentation for educational disclosure statements and ACPE web tool activities.
  • Tracked and recorded educational speaker progress relating to open and closed tasks and change requests to prevent delays, keeping all team members aligned with current status.
  • Collaborated with project managers to collect information on individual projects and to establish priorities.
  • Archived, sorted, opened, and routed incoming correspondence and deliveries to help senior leaders respond quickly to presenters and member inquires.
  • Prepared assembled and coordinated production of educational materials for virtual and live courses, meetings, conferences, workshops, and webinars such as handouts, PowerPoint presentations, moderator scripts, and session monitor packets.
  • Handled all administrative duties for division including filing management, shipping, inventory management, VIP list for meeting Keynote session.
  • Coordinated and set up meetings between all stakeholders using Go to Meeting, Microsoft Teams, Doddle scheduling.
American Society Of Society Of Health-System Pharm - Administrative Assistant to the Vice President
City, STATE, 2005 - 2007
  • Greeted arriving visitors, determined nature and purpose of visit and directed individuals to appropriate destinations.
  • Screened calls and emails and initiated actions to respond or direct messages for [8] managers
  • Organized international and domestic travel arrangements for up to [4] staff members, including all transportation and hotel stays.
  • Distributed company-wide announcements, booked conference rooms and coordinated catering for annual staff development forum
  • Kept physical files and digitized records organized for easy updating and retrieval by authorized team members
  • Primary contact for vendors inquires for Marketing and Sales opportunities
  • Managed list rental sales for membership and annual conference pre-registrants
  • Managed and coordinated meeting exhibit logistics for area meetings and affiliate conferences
  • Maintain contacts and agreements related to co-marketers and international book publishers
  • Generate weekly and monthly Personify reports for book sales, subscriptions, meeting registrations, and membership counts.
  • Managed office inventory supplies for Marketing and Sales Staff
  • Managed planning meeting setup logistics

Weichert Realtors, Washington, DC - Administrative Assistant (Volunteer Work)
City, STATE, 2004 - 2005
  • Maintain Sales Agent appointment calendar, confidential correspondence, and client files
  • Receive and screen telephone calls and generate incoming mail log
  • Manage and update client database
  • Compose and draft, forms, memorandums and other correspondence
The Links, Incorporated - Membership Assistant
City, STATE, 2000 - 2004
  • Increased efficiency and performance by monitoring member productivity and providing feedback.
  • Respond to member inquires via email, written and verbal communication
  • Interpret policies and procedures to new members and chapter presidents
  • Generate weekly statistical reports for various constituents: new, transfer members, reinstated, and on leave
  • Compose and draft, forms, memorandums, and other documents
  • Serve as liaison between outside vendors and committee members
  • Manage and update member database for various constituents of membership
  • Handle bulk mailing and special delivery preparations for monthly mailing to Chapter Presidents and Executive Council members
  • Process, update annual dues, and assessments for new and reinstated member
  • Staff liaison at area and national conventions: exhibit hall, pre, and on-site registration

The Links Incorporated - Administrative Assistant to the Executive Director
City, STATE, 1999 - 2000
  • Maintain Executive Director’s appointment calendar, confidential correspondence, and personnel files
  • Receive, screen telephone calls, and visitors for Executive Director and staff
  • Compose and draft, forms, memorandums, and other office correspondence
  • Prepare travel and ground transportation for Executive Director and Council members
  • Maintain filing system and update database
  • Prepare travel and expense reimbursements for Executive Director and committee members
  • Log-in, review, and route incoming mail for Executive Director and support staff
  • Prepare PowerPoint presentation for Executive Council members and volunteers
  • Arrange meeting logistics for Executive Council including space, registration, tent cards, and attendee badges
American Medical Informatics Association - Member Services Assistant
City, STATE, 1997 - 1999
  • Evaluated customer information to explore issues, develop potential solutions and maintain high-quality service.
  • Coordinate all member-related service including new member applications and approval
  • Entered customer interaction details in database to track requests, document problems, and record solutions offered.
  • Manage and update member database
  • Fulfill back-issues for member subscription
  • Generate statistical reports for various constituents including new and reinstated members
  • Process lockbox and credit card orders for membership intake
  • Assist with meeting preparation: pre and on-site registrations and conference material
  • Handled logistics, catering, agendas, and travel arrangements for meeting and event planning for Board of directors, president, and executive vice president

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Resume Overview

School Attended

  • University Of Maryland Global Campus
  • Fashion Institute Of Technology
  • ASAE School Of Association Management

Job Titles Held:

  • Educational Project Coordinator I
  • Educational Project Assistant
  • Administrative Assistant to the Vice President
  • Administrative Assistant (Volunteer Work)
  • Membership Assistant
  • Administrative Assistant to the Executive Director
  • Member Services Assistant


  • Bachelor of Science
  • Associate of Applied Science

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