A position in education where my diligence, skills, and ability to learn quickly, follow procedures, and adapt easily will
benefit an excellent organization that cares about the quality of children's education and values its employees.
Microsoft Office organizational skills Proficient in PeopleSoft Financial System
Business Support Assistant01/2012 to CurrentSan Diego County Office of EducationSan Diego, CA
Initiate and process Requisitions and Purchase Orders.
Initiate, process and post Budget Transfers and Journals for staff.
Maintain Petty Cash box.
Responsible for reconciling and replenishing cash as needed.
Update cash balances spreadsheet monthly, and prepare Quarterly Report of Investments that is presented to the Board.
Assist the Program Business Specialists and department financial contacts on various tasks, such as requisitions, receiving, budget transfers and journals, imports, navigating through the PeopleSoft financial system, clearing negatives during year-end closing, calculating indirect costs, and budget development in the Clarity budgeting system.
During year-end closing, review grant information for the Program Business Specialists, ensuring award letters and complete financial documents have been uploaded into Program Management, indirect cost calculated, carryover verified, revenue correct and expenditures not overspent.
Using Quickbooks, handle financial activities for the Classroom of the Future Foundation, such as depositing and issuing checks, journal entries, tracking expenses and revenue, budget development, monthly bank and cash reconciliations, and preparing monthly and quarterly reports such as cash flow, profit and loss, and balance sheet.
Update charts and graphs annually for the Board Budget Study Sessions.
Revised Internal Business Symposium Manual and created a manual specific for JCCS dictating Internal Business' processes and procedures.
Created PeopleSoft cheat sheets and distributed to staff on the hill to assist with the transition from Legacy into PeopleSoft.
Assist staff with issues in regards to PeopleSoft.
Attend SSC and CASBO Workshops.
A member of our Strategic Plan Implementation Advisory Team (SPIAT), advising the Superintendent in ensuring all aspects of County Office operations are aligned with the Strategic Plan.
Assist the Senior Director of Internal Business with Board Topics and Issue Papers for monthly Board Meetings.
Handle typical administrative duties, such as phone calls, sorting mail, booking rooms, travel, meeting requests, supply orders, copies, note taking, etc.
Administrative Assistant I10/2008 to 12/2011San Diego County Office of EducationSan Diego, CA
Provided secretarial support to District and School Improvement unit's Assessment Department.
Collected data and post to Excel spreadsheets.
Filtered data downloaded from the CDE website using pivot tables.
Planned and set up for Data and Assessment Network Meetings.
Planned for various Assessment for Learning Trainings hosted throughout the year.
Invoiced participants for trainings attended.
Created EPRs for purchase of goods and services.
Maintained and reconciled the Assessment budget.
Handled typical administrative duties, such as processing mileage and travel, booking rooms, answer phones, make copies, type letters, and create fliers.
Program Secretary10/2005 to 10/2008San Diego County Office of EducationSan Diego, CA
Provided secretarial support to managers in AVID Department.
Coordinated events such as AVID Tutor workshops, Coordinator/Teacher workshops, and the annual 8th grade and senior ceremonies.
Handled budgets, ensuring revenue received and expenses paid.
Invoiced participants for workshops attended.
Tracked workshops and participants attending, as well as creating sign-in sheets and name badges using Filemaker Pro.
AVID Tutor01/2005 to 08/2005Valhalla High SchoolEl Cajon, CA
Tutored high school students in various subjects, concentrating on math ranging from Pre-Algebra to Calculus.
Assisted students with homework and projects.
Graded AVID binders weekly.
Admissions & Records Specialist10/2003 to 11/2004Cuyamaca CollegeEl Cajon, CA
Worked at the front counter helping students enroll in college.
Helped students fill out paperwork regarding enrollment, graduation, and college transcripts.
Filed student paperwork.
Made phone calls regarding payments and enrollment deadlines.
Used document imaging to keep records of prior students' files electronically.
Bachelor of Arts: Liberal Studies Math2005San Diego State UniversitySan Diego, CA, USALiberal Studies Math
Associate of Arts: Elementary Education2003Cuyamaca CollegeEl Cajon, CA, USAElementary Education