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Assistant Buyer / Administrative Assistant Resume Example

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ASSISTANT BUYER / ADMINISTRATIVE ASSISTANT
Professional Summary

Successful Administrative professional skilled in purchasing, supporting program needs and managing projects with little oversight and excellent time management. Willing to take on any clerical need to boost efficiency and team performance. Ability to review and assess processes and implement continuous improvement initiatives to streamline office operations. Experience in policy development and staff management procedures positively impacting overall morale and productivity.

Skills
  • Leadership Abilities
  • Oral and Written Communication
  • Office administration
  • Organization
  • MS Office
  • Project organization
  • Relationship development
  • Supervision
  • Forecasting and cost tracking
  • Shipment arrangements
  • Purchasing agreement review
  • Pricing structures
  • Vendor relations
  • Purchasing
Work History
Assistant Buyer / Administrative Assistant, 07/2015 to 06/2019
Mackoul Distributors – Jacksonville, FL
  • Processed, reviewed and tracked replenishment orders using AS400
  • Establish and maintain excellent vendor relationships
  • Create, place and track all purchase orders for ABC Liquor locations, First Coast Energy (Shell Gas), Peterbrooke Chocolate, Lorillard Tobacco, US Smokeless, ITG Brands, Altria Group, Phillip Morris, and RJ Reynolds purchases
  • Audit receiving documentation and reconcile invoices
  • Guaranteed timely delivery of merchandise through consistent communication with distribution centers and vendors
  • Negotiated prices, discount terms and transportation arrangements for merchandise
  • Set-up and maintain all new items and Monthly promotions for each customer
  • Maintain accurate records of all new items, changing items, and facilitate communication of new products and grocery items with First Coast Energy price book department to ensure items will scan at POS
  • Work with brokers to set up and ship all seasonal product related projects for ABC Liquor, First Coast Energy, and Peterbrooke Chocolate
  • Answer and screen incoming calls and greet and direct lobby guest
  • Arranging meeting, setting appointments and attend to guest during meetings for CEO/owner
Assistant Project Manager, 02/2013 to 07/2015
Load King Mfg – Jacksonville, FL
  • Managed weekly installation of Starbucks Coffee kiosks for grocery clients
  • This included quoting from prints, order entry, weekly pre-construction calls, resolving health department issues, coordinating installation dates with general contractors, and resolving issues that occur during installation
  • Weekly conference calls with Starbucks Coffee Corporate to insure all projects are on schedule to finish on time
  • Bi-weekly meeting to report status and completion of re-clads currently being installed and upcoming re-clads on Starbucks Coffee schedule
  • Provided daily update reports and pictures to Starbucks management and Load King installation management team as report from installers
  • Supported senior managers and department leaders by completing projects and problem resolution under tight budgets and schedule demands
  • Closely collaborated with project members to identify and quickly address problems
Retreat Director, 02/2010 to 02/2013
Massage Heights – Jacksonville, FL
  • Prepare weekly schedules for front desk retreat staff to ensure all shifts are covered
  • Create and maintain positive relationships with team members, hold monthly retreat staff meetings, monthly training for front and set weekly goals for front desk staff
  • Directly supervised and held accountable for all aspects of massage Retreat
  • Achieve monthly/yearly sales goals to insure Retreat profitability
  • Accurately enter and send bi-weekly payroll on time for all retreat employees
  • Maintain active awareness of Retreat and employee appearance and cleanliness, both front and back
  • Weekly inventory for all aspects of Retreat
  • Applied performance data to evaluate and improve operations, target current business conditions and forecast needs
  • Maintained professional demeanor by staying calm when addressing unhappy or angry customers
  • Set aggressive targets for employees to drive company success and strengthen motivation
  • Improved staffing during busy periods by creating employee schedules and monitoring call-outs
  • Directed training and retraining of employees to boost performance and enhance business results
Accounting AP/AR & Assistant Project Manager, 06/2003 to 01/2009
Load King Mfg – Jacksonville, FL
  • Project Managed for all new Starbucks Coffee kiosks installing for grocery clients
  • This included quoting, order entry, resolving health department issues, coordinating installation dates with general contractors and clients, resolving any issues that arise during installation
  • Paid all vendor/supplier invoices in a timely manner and perform weekly check runs
  • Posted and applied all monies received from customers daily and handled all petty cash transactions
  • Setup all new vendors/suppliers and maintained all current vendor with updated information
  • Collections on past due accounts to collect over 3M in over 60 days past due invoices
  • Validated and resolved issues on all employees purchasing cards at month end within the Sun Trust banking system
  • Resolved problems, improved operations and provided exceptional client support
Education
Florida State Massage License: Massage Therapy, 07/2010
Alpha School of Massage - Jacksonville, FL.
High School Diploma: 06/1993
First Coast High School - Jacksonville, FL
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Resume Overview

Companies Worked For:

  • Mackoul Distributors
  • Load King Mfg
  • Massage Heights

School Attended

  • Alpha School of Massage
  • First Coast High School

Job Titles Held:

  • Assistant Buyer / Administrative Assistant
  • Assistant Project Manager
  • Retreat Director
  • Accounting AP/AR & Assistant Project Manager

Degrees

  • Florida State Massage License : Massage Therapy , 07/2010
    High School Diploma : 06/1993

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