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archive filing manager resume example with 13 years of experience

Jessica Claire
  • Montgomery Street, San Francisco, CA 94105 609 Johnson Ave., 49204, Tulsa, OK
  • H: (555) 432-1000
  • C:
  • resumesample@example.com
  • Date of Birth:
  • India:
  • :
  • single:
  • :
Executive Profile

Visionary Operations Executive with solid experience managing all levels of multiple projects including budgeting and administration.

Skill Highlights
  • Business operations organization
  • Human resources
  • Grant writing expertise
  • Community development
  • Inter-governmental and legislative relations
  • Strategic planning
  • Decision-making strength
  • Team leadership
  • Change management
  • Policy/program development
  • Cross-functional team management
  • Hiring and retention
  • New hire orientation
  • Training and development
  • Program coordination
  • Critical thinking skills
Core Accomplishments

Staff Development:

  • Launched well-received program of professional development courses for all staff.
  • Mentored and coached employees resulting in a 12% increase in productivity.

Operations Management:

  • Managed [operation].
  • Handled all functions related to [program].

Professional Experience
Archive Filing Manager, 02/2015 - 06/2015
Amarillo College Amarillo, TX,
  • Process Improvement Created new departmental procedures manual.
  • Assessed organizational training needs.
  • Business Development Initiated two key partnerships that resulted in 24% revenue growth.
  • Secured a $3.7 million grant used to establish the agency's Vocational Rehabilitation Program.
  • Served as key contributing member to Leadership team.
  • Required having in-depth knowledge of best practices and current standards for efficient archival processing.
  • Designed electronic file systems and maintained electronic and paper files.
  • Created and maintained computer- and paper-based filing and organization systems for records, reports and documents.
  • Maintained the front desk and reception area in a neat and organized fashion.
  • Organized files, developed spreadsheets, faxed reports and scanned documents.
  • Properly routed agreements, contracts and invoices through the signature process.
  • Responsible for evaluating, selecting, retrieving and arranging materials.
  • Create and maintain accessible, retrievable computer archives and databases, incorporating current advances in electric information storage technology.
  • Organize archival records and develop classification systems to facilitate access to archival materials.
  • Prepare archival records, such as document descriptions, to allow easy access to information.
  • Research and record the origins and historical significance of archival materials.
  • Provide reference services and assistance for users needing archival materials.
Boards, Commissions, and Committees Coordinator, 02/2012 - 07/2013
Sirtex Woburn, MA,
  • Maintained detailed administrative and procedural processes to improve accuracy and efficiency.
  • Coordinated meetings with other department managers and served as main liaison between Council Policy Areas and administration staff.
  • Identified and drove creative solutions for problems.
  • Organized meetings.
  • Planned and managed event logistics.
  • Established effective working relationships with clients, government officials and media representatives.
  • Developed and implemented communication strategies and information programs.
  • Responded to questions regarding city laws, ordinances and regulations.
  • Collaborated with community leaders, organizations and public agencies to promote the organization divisions.
  • Estimated and justified financial, staffing, facilities and equipment costs based on project needs and available resources.
  • Keep abreast of legislation and government policies and procedures that relates to program services.
  • Built strategic alliances with Policy Teams (CBCs/Council General Council) that resulted in coordination and collaboration relationship to connect and enhance support for the community.
  • Engaged with Initiatives and Consolidation of Programs, that transformed leadership to meet the community needs by analytical and problem solving skills.
  • Effectively plan, organize, and prioritize work.
  • Provided effective communications, collaboration, and planning support to Lummi community.
Family Services Director, 05/2009 - 07/2010
Lummi Indian Business Council City, STATE,
  • Oversaw a 32-department Managers serving a population of 5200.
  • Prepared and submitted annual reports on the finances and administrative activities.
  • Implemented new contingency fund for capacity development by carefully selecting, developing and retaining qualified staff.
  • Expertly planned, coordinated, organized and directed all operations of the agency.
  • Directed personnel, training and labor relations activities.
  • Advised managers on organizational policy matters and recommend needed changes.
  • Maintained detailed administrative and procedural processes to improve accuracy and efficiency.
  • Identified process boundaries and determined opportunities to automate processes and functions.
  • Reduced and controlled expenses by improving resource allocation.
  • Created business plans, budgets and quarterly and semi-annual business reviews.
  • Created new revenue streams through Federal and State negotiations.
  • Knowledge of mental, addictions, and principles of recovery to expand services in accordance with regulations.
  • Monitored team performance, including developing performance improvement plans through annual evaluations.
  • Required to demonstrated knowledge of community engagement and development, a high degree of initiative and the ability to develop and maintain respectful, effective, and collaborative relationships.
  • Consolidated programs while preserving services to foster undeserved populations Indian Provide leadership qualities to ensure program accountability through policy, clients, and consumer awareness of program regulation, rights, and system accommodations.
Child Welfare Director, 08/2007 - 08/2009
Indian Lummi Indian Business Council City, STATE,
  • Developed and managed annual operating budget for 12 grants and contracts over $1.2 million.
  • Provided leadership qualities to ensure program accountability through policy, program regulation, consumer awareness and system accommodations.
  • Collaborated extensively with auditors during preliminary and year-end audit processes.
  • Identified and drove creative solutions for problems.
  • Maximized program revenue by State and Federal negotiations of retro 18-month period for Title V-E Foster Care Billing.
  • Reduced amount of employee overtime by 76% by effectively delegating tasks.
  • Created new revenue streams through Title VI Billing and negotiated from 20% to 60%.
  • Analyzed complex regulation and policy documents that directly impacted budgetary and financial matters.
  • Provide leadership qualities to ensure program accountability through policy, clients, and consumer awareness of program regulation, rights, and system accommodations.
  • Identified staff vacancies and recruited, interviewed and selected applicants.
  • Wrote reports, maintained statistics, monitored annual benchmark goals.
  • Provided financial management of operational budget totaling $870,000.
  • Required to design and implement strategies to reduce number of tribal dependency cases that supports the Nation's vision, mission, and goals.
  • Supervised the work of 22 program team members, offering constructive feedback on their work performance.
  • Understand and apply knowledge of theory and practice to case management process.
  • Develop and deliver educational materials for staff/clients and families based on education theories, principles and best practices.
Leasing Specialist, 10/2001 - 08/2007
Bellingham/Whatcom County Housing Authority City, STATE,
  • Managed a caseload of 612 clients at any given time effectively with frequent interruptions.
  • Referred clients to partner agencies for additional services.
  • Explained program offerings and requirements to clients and answered related question.
  • Reconciled vendor statements and handled payment complaints or discrepancies.
  • Developed monthly statistical reports and control methods in determining accounts receivable, billings, and collections.
  • Composed effective accounting reports summarizing accounts payable data.
  • Researched and resolved accounts payable discrepancies.
  • Communicated and worked effectively with a wide range of people and patrons under significant personal stress or a functional disability.
  • Performed monthly audits of files for federal compliance and readiness for on-site agency audit.
  • Provide community base services to underserved populations that include serving, aged, disabled, low-very-low income population, poverty stricken clients, and/or multi-problem families.
Director of Research and Development, 02/1998 - 08/2000
Sauk-Suiattle Indian Tribe City, STATE,
  • Negotiated Contract and completion of a $90,000.
  • Upgrade of the dilapidated Housing Stock to livable standards within 7 months.
  • Secured $580,000 in grants money for the Homeownership and Housing Choice Voucher project upon organizational dissolved joint venture.
  • Analyzed budgets, financial reports, and projections for accurate reporting of financial standing.
  • Consolidated financial data and materials for key leadership meetings.
  • Led monthly presentation of housing updates with directors and Tribal Council to analyze spending and provide financial recommendations.
  • Served as liaison for city with professional, business, and civic groups, community organizations and individuals.
  • Developed innovative programs and activities based on analysis of community needs.
  • Performed accounts receivable duties including invoicing, researching, discrepancies and reconciliations.
Education
Masters of Management: Health Care Administration, Expected in 2016
-
Walden University - ,
GPA:
Status - Health Care Administration
US Coursework in 6015-Foundations of Health Care Administration, 6100-US Health Care Delivery System,6190-Organizational Development & Leadership, 6115-Research Methods & Quantitative Analysis, 6135: Human Services, Expected in 2008
-
Western Washington University - Bellingham, WA
GPA:
Status -

Coursework in [Course Name]

Bachelor of Arts: Human Services, Expected in 2006
-
Western Washington University - Bellingham, WA
GPA:
Status - Human Services Skills Contracts, Proposals, Budgets, Invoicing, Reconciliations, Case Management, Audits, Financial Management, Statistics, Gap Analysis, Community Engagement, Personnel Management, Organizational Development, Quantitative & Quantitative Analysis
Professional Affiliations
Visionary Operations Executive with solid experience managing all levels of multiple projects including budgeting and administration. Qualifications Project documentation and plans Service identification, assessment, analysis Inter-governmental and legislative Contract negotiation/review/drafting relations Analysis, planning, and reporting Liaising with Organizations and systems Leadership/communication skills Public policy background Research, delivery, models Financial reporting
Skills

accounting, accounts payable, accounts receivable, administrative, agency, automate, Billing, billings, Budgets, budget, Business Development, business plans, Case Management, Contracts, Council, clients, databases, Delivery, educational materials, fashion, filing, financial, Financial Management, financial reports, functional, government, grants, Invoicing, labor relations, Leadership, logistics, materials, meetings, access, money, neat, negotiations, Organizational Development, organizational, personnel, Personnel


Management, policies, problem solving


skills, processes, Process Improvement, Proposals, Quantitative Analysis, reception, Rehabilitation, reporting, researching, Research, spreadsheets, staffing, Statistics, strategic alliances, Upgrade, VI, vision, annual reports, year-end

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Resume Overview

School Attended

  • Walden University
  • Western Washington University
  • Western Washington University

Job Titles Held:

  • Archive Filing Manager
  • Boards, Commissions, and Committees Coordinator
  • Family Services Director
  • Child Welfare Director
  • Leasing Specialist
  • Director of Research and Development

Degrees

  • Masters of Management
  • US Coursework in 6015-Foundations of Health Care Administration, 6100-US Health Care Delivery System,6190-Organizational Development & Leadership, 6115-Research Methods & Quantitative Analysis, 6135
  • Bachelor of Arts

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