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Accounting & IT Purchasing Analyst Resume Example

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ACCOUNTING & IT PURCHASING ANALYST
Professional Summary

Highly-organized and detail oriented professional having extensive experience in General Ledger Accounting, Accounts Receivables and Payables & IT Purchasing with solid understanding of GAAP principles and procedures. Seeking to successfully contribute to an organization's financial Management goals.Well versed with software applications, including SAP-FI, Oracle Financials, IBM Cognos, Discoverer, Concur -Travel and Expense Management & QuickBooks

Core Qualifications
  • General Ledger & Journal Entries
  • AR and AP functions
  • IT Purchasing functions and Inventory management
  • Financial Analysis & Planning
  • Financial Reporting and Presentation
  • Inter-Company, Payroll and Bank Reconciliation
  • Research and investigate PO and Non-PO invoice discrepancies
  • Expense Report and Credit Card Reconciliation
  • MS-office (Word, Excel, PowerPoint, Visio, Project)
  • ERP: SAP - FI(Finance) & Oracle Financials
Experience
Accounting & IT Purchasing AnalystAug 2013 to Current
Company Name － City, State
  • Job Profile-
  • Source and obtain price quotations from suppliers and update Catalog list price
  • Prepare Purchase Orders & place orders with vendors
  • Place online orders using Purchase credit card after obtaining required approvals
  • Review requisition orders for accuracy and verify that materials, equipment and stock are not available from current inventories
  • Perform Intercompany, Cash and Payroll Reconciliation for Corporate Accounting team
  • Contact suppliers to schedule deliveries and to resolve shortages, missed deliveries, returns and replacements
  • Prepare and maintain purchasing files, reports and price lists
  • Compile inventory reports, recording the quantity, type and value of materials, equipment and stock on hand, using manual or computerized inventory systems
  • Manage wireless Telecom Management for all locations within US for new orders, changes, suspensions and cancellations
  • Maintain stock rotation of Telecom Inventory by recording, changing & re-assignments
  • Prepare and process electronic transfers and payments & perform check runs
  • Review and validate AP invoices and forward to obtain relevant approvals
  • Discuss with external auditors differences/variances in materials and supplies accounts
  • Research and resolve invoice discrepancies and issues
  • Perform monthly Purchase card, Corporate Travel card and EPAY statements
  • Assist General Ledger Accounting team in resolving invoice discrepancies by liaising with vendor and internal IT team
  • Perform weekly reconciliation of Bank statements for Purchase, Travel and Employee Corporate Cards
  • Reconcile records and physical counts of stock items being maintained at the various warehouses of the company
Team lead - Finance & AccountsJan 2009 to Mar 2010
Company Name
  • Employer: CAPGEMINI, INDIA
  • Transitioned General Ledger Process from the US and involved in training the delivery team
  • Worked as Admin for CONCUR, travel and expense management. Extract reports from concur system and process journals for month end close
  • Developed the SOP's (Statement of Procedures) for General Ledger Accounting Process
  • Worked in SAP FICO environment
  • Handled a team of twenty FTE's to achieve the required SLA's
  • Motivate and develop team members to meet the required targets
  • Involved in analysing and interpreting management information system
  • Ownership and accountability for issue identification and resolution, Risk logging, progress reporting and progression through to resolution
  • Customer centric and capacity to delivery high level of service
  • Effective communication with peers to ensure that maximum resources are used across the centre and that a robust cross training plan is in place to develop to a multi-skilled operational team
  • Identify ways of improving service and adding value by reducing costs in line with business goals
  • Ensuring the Service Level Agreement (SLA), volumes and quality are met thoroughly for the smooth transition of the business
  • Overseeing work management, team management and process management
  • Conduct periodic appraisals for the team members and provide feedback on improvement
Senior Executive - Finance & AccountsMay 2006 to Jan 2009
Company Name
  • Employer: IBM DAKSH BUSINESS SERVICE, INDIA General Ledger responsibilities for UNILEVER, UK:
  • Responsible for posting Journals-Accruals, Pre-payments, provisions and adjustments
  • Posting accounting payroll expenses, maintenance of Intercompany transactions, VAT reporting, management and financial reporting
  • Review of accounts receivables and accounts payables vouchers
  • Review of the purchases and sales journal and the cash disbursements journal
  • Calculation and recording of depreciation, amortization and depletion
  • Preparation and control over the monthly accounting closing schedule
  • Review the trial balance
  • Account analysis & Inter-company & Bank reconciliations
  • Budget control and variance analysis & Preparation of tax returns
  • Perform analysis of cost of goods sold and inventory balances
  • Preparation of data required for internal management reports and outside reporting
  • Prepare payments by accruing expenses, assigning account numbers, requesting disbursements & reconciling accounts
  • Performed calculations for inventory reserves and write-downs
  • Prepare schedules for SEC reporting purposes and submit consolidated financial information to corporate departments as part of the monthly, quarterly and year-end close processes
  • Assist in the monthly close process for finished goods inventory, including the reconciliation of the perpetual ledger to the general ledger
  • Maintained fixed asset schedule and Ad hoc project when needed
  • Posting of credits for incoming Checks, ACH's
  • Prepare the annual proposed budget for the Tax Management in accordance with the Annual Planning and Budgeting Guidelines Accounts Receivable & Payables responsibilities for Uniliver, UK:
  • Review and audit of cash application and daily balancing register
  • Application of cash received from Bank, Credit card payments & wire payments
  • Research and analysis of cash exceptions
  • Internal audit of cash application
  • Update daily cash collection MI's
  • Month end preparation of journal entries and forwarding it to the General ledger team
  • Review daily balancing register to check the accuracy of cash posted on daily basis
  • Providing support to the collection team
  • Preparation of MI's for tracking SLA's and process improvement techniques
  • Perform month end accounts receivables close
  • Develop & maintain effective working relationship with both site management and business area
  • Determine the type and validity of incoming documents and route accordingly
  • Ensure documentation is accurate, orderly, and in compliance with A/P standard practices
  • Manage vendor discounts for specific vendors if appropriate
  • Proactively work with business partners, financial analysts and / or vendors to obtain the appropriate information required by A/P to process transactions
  • Take ownership and accountability of individual workload and team priorities
  • Understand the A/P Service Level Agreement and communicate the details of the SLA accurately to business partners
  • Proactively recommend solutions to business partners for future expedient invoice processing; meet with business partners to resolve payment issues and to educate them on A/P processes and forms when necessary
  • Offer help to teammates when necessary in processing transactions with respect to meeting SLA for the department
  • Audit processed PO and Non PO invoices before payments are made
  • Follow through on all A/P issues with business partners HSBC Bank, Shared Service Centre, Hyderabad, Andhra Pradesh, INDIA)
Process ExecutiveFeb 2001 to Jul 2005
Company NameAssociated with different processes like Mortgage Service Centre - Processing mortgage application for customers after verifying a series of other details Reconciliation - Reconciliation of impersonal accounts that belong to the Branch Banking Network within the U.K. Singapore payments - Involved in the process of transferring outward remittances from HSBC Singapore Branch to other International Banks
Education
Master in Business Administration, Finance2004Symbiosis Institute of Management
  • Master in Business Administration (Finance)-Symbiosis Institute of Management, INDIA 2004
Bachelor's, Commerce1996Osmania University
  • Bachelor's Degree in Commerce from Osmania University, INDIA 1996
Skills
Payments, Reconciliation, Accounting, General Ledger, Cash, Credit, Credit Card, Inventory, Invoice, Invoices, Payroll, Loans, Mortgage, Finance, Service Level Agreement, A/p, Account Analysis, Accounts Payables, Accounts Receivable, Accounts Receivables, Adjustments, And Sales, Audit, Bank Reconciliations, Basis, Budget, Budgeting, Closing, Cogs, Collection, Cost Of Goods Sold, Documentation, Exceptions, Financial Reporting, Fixed Asset, Internal Audit, Journal, Maintenance, Of Accounts, Payables, Posting, Process Improvement, Receivables, Reconciliations, Reconciling, Sales, Sec, Sec Reporting, Site Management, Solutions, Tax Returns, Variance Analysis, Vat, Vouchers, Ap, Buying/procurement, Corporate Accounting, Purchase Orders, Purchasing, Quotations, Telecom, Wireless, Accountability For, Fico, Logging, Month End Close, Process Management, Progress, Sap, Team Lead, Team Management, Training, And Accounting, Coda, Cognos, Discoverer, Employee Resource Group, Enterprise Resource Planning, Erp, Excel, Financial Analysis, Financials, Ibm Cognos, Oracle, Oracle Discoverer, Oracle Financials, Powerpoint, Quickbooks, San, Storage Area Network, Unix, Visio, Word
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Resume Overview

School Attended

  • Symbiosis Institute of Management
  • Osmania University

Job Titles Held:

  • Accounting & IT Purchasing Analyst
  • Team lead - Finance & Accounts
  • Senior Executive - Finance & Accounts
  • Process Executive

Degrees

  • Master in Business Administration , Finance 2004
    Bachelor's , Commerce 1996

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