Academic Event Coordinator resume example

Planned and coordinated 170+ events including conferences, meetings, multi-day seminars, career fairs, banquets, special events, and guest speakers catered to undergraduate, graduate, alumni, university development, diversity groups, corporate partners, international students and faculty

Reported directly to the Chief Financial Officer (CFO) and Chief Operating Officer (COO) on maintaining inventories for Marketing, Communications department, all-college promotional items, select high-budget events, and Events Office materials and supplies

Collaborated with over 20 external vendors for contract negotiation, financial expense reports, service agreements, invoice payment, and accounts payable departmentsPlanned and coordinated event budgets up to $150,000 with 200+ internal vendorsResponsible for event budgets totaling over $550,000 

Hired and created training and onboarding materials to best orient 7 students and 1 Assistant Event Coordinator to their roles

Responded to questions and concerns during weekly team meeting and all supervision sessions

Managed team of 8 in task designation for all staffing, payroll approvals, and schedules

Created a tiered system used to familiarize all clients with organization and efficiency in event process/involvement

Includes level of involvement from the Events Office

Event objectives Negotiation level

External and internal communication

Appeals / communication with Deans, Executive Advisory Board & Department Chairs