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Planned and coordinated 170+ events including conferences, meetings, multi-day seminars, career fairs, banquets, special events, and guest speakers catered to undergraduate, graduate, alumni, university development, diversity groups, corporate partners, international students and faculty
Reported directly to the Chief Financial Officer (CFO) and Chief Operating Officer (COO) on maintaining inventories for Marketing, Communications department, all-college promotional items, select high-budget events, and Events Office materials and supplies
Collaborated with over 20 external vendors for contract negotiation, financial expense reports, service agreements, invoice payment, and accounts payable departmentsPlanned and coordinated event budgets up to $150,000 with 200+ internal vendorsResponsible for event budgets totaling over $550,000
Hired and created training and onboarding materials to best orient 7 students and 1 Assistant Event Coordinator to their roles
Responded to questions and concerns during weekly team meeting and all supervision sessions
Managed team of 8 in task designation for all staffing, payroll approvals, and schedules
Created a tiered system used to familiarize all clients with organization and efficiency in event process/involvement
Includes level of involvement from the Events Office
Event objectives Negotiation level
External and internal communication
Appeals / communication with Deans, Executive Advisory Board & Department Chairs
Assisted Associate Director in planning and coordinating 120+ events in academic year
Built long-lasting relationships with guests, clients, vendors and university administration
Excelled under high stress and pressured, deadline-driven work environments
Sought out feedback and evaluations from events to further grow and ensure proper event engagement
Gained knowledge outside of my field of study for professional development.
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