by Maureen Crawford Hentz
Here are the keys to successful phone interviewing. Job-seekers who follow these simple rules and guidelines should achieve success in this important phase of job-hunting.
- Do give accurate and detailed contact information in your cover letter so your interviewers can easily connect with you.
- When in job-hunting mode, don’t have a disproportionately silly or long greeting on your answering machine or voicemail.
- Do ensure that household members understand the importance of phone messages in your job search.
- Do know what job you are interviewing for.
- Do practice, if possible. Have a friend call you to do a mock phone interview so you get the feel of being interviewed over the phone.
- When being interviewed by phone, do make sure you are in a place where you can read notes, take notes, and concentrate.
- If you cannot devote enough time to a phone interview, do suggest a specific alternate time to the recruiter. It’s often best to be the one who calls back so you can be mentally prepared.
- Do consider using a phone-interview log.
- Do consider keeping some notecards or an outline in front of you to remind yourself of key points you want to cover with the interviewer. You don’t want your responses to sound scripted, but you don’t want to fumble for important points either. Do also have your resume in front of you so you can remember highlights of your experience and accomplishments.
- Do ensure that you can hear and are being clearly heard.
- Do consider standing when being interviewed on the phone. Some experts say you’ll sound more professional than if you’re slouching in an easy chair.
- Do consider dressing nicely for the phone interview. It may sound silly since the interviewer can’t see you, but you really will project a more professional image if you’re dressed for the part instead of wearing, for example, a ratty bathrobe.
- Don’t feel you have to fill in the silences. If you’ve completed a response, but the interviewer hasn’t asked his or her next question, don’t start babbling just to fill in airtime. Instead, ask a question of your own related to your last response.
- Do create a strong finish to your phone interview with thoughtful questions.
- Don’t panic if you have special needs. If you are hearing-impaired, for example, phone interviews are still possible.
- Don’t snuffle, sneeze or cough. If you can’t avoid these behaviors, say “excuse me.”
- Don’t chew gum or food, or drink anything noisy.
Questions about some of the terminology used in this article? Get more information (definitions and links) on key college, career, and job-search terms by going to our Job-Seeker’s Glossary of Job-Hunting Terms.
Regular QuintZine contributor Maureen Crawford Hentz is manager of talent acquisition, development and compliance for OSRAM SYLVANIA Inc., a Siemens company. She is a nationally recognized expert on social networking and new media recruiting. With more than15 years of experience in the recruiting, consulting and employment areas, her interests include college student recruiting, disabilities in the workplace, business etiquette, and GLBT issues. Crawford Hentz has been quoted by The New York Times, NewsDay, The Boston Globe, and National Public Radio, among others. In addition to her work for QuintZine, she is a contributor to the Boston.com HR blog. She conducts workshops, keynotes and conference sessions nationally. Crawford Hentz holds a master of arts degree in college student personnel from Bowling Green State University, Bowling Green, OH, and a bachelor of arts degree in international studies from The American University, Washington, DC. She lives outside Boston, MA.
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