It is with great pleasure I inform you that Robeson Publishing has chosen to accept your bid for installing a new heating and cooling system at our Flagstaff office. We carefully reviewed all bids but found yours was the perfect balance of budget and results. We also found your references to be exemplary and thought your portfolio was outstanding.
Please find included with this letter a copy of your proposal with a few minor alterations to your terms and condition of service. There is also a copy of the product list with a few adjustments as per our advisers in the Maintenance Department. If you can initial each change sign where indicated and send them back to me via FedEx we will sign the contract and get that back to your office ASAP. As you know we were looking to start the project no later than March with a planned completion by the second week of April. So we need to get this paperwork done right away.
If you have any questions contact Bert McKinney at 555.555.5555 or firstname.lastname@example.org.