Edit this cover letterOffice Secretary Cover Letter Examples
Apply for jobs confidently with our office secretary cover letter examples. These samples and writing guide are all you need to create an application letter that lands a job.
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TABLE OF CONTENTS
Free Office Secretary Cover Letter Example
This cover letter template includes clear instructions on what to include in each section. Download it for free and personalize it by filling in the blanks with your details.
Your name
[City, State ZIP Code]
[Your Email Address]
[Your Phone Number]
[Today’s Date]
[Hiring Manager’s Name]
[Company Name]
[OPTIONAL: Department Name]
[Company Address]
[City, State ZIP Code]
Dear [Mr./Ms. Hiring Manager or Recruiter last name],
This section is your opener and should contain your ‘purpose’ or interest statement that explains why you would be interested in the job posting or the company. Make sure to reference keywords and statements from the job description.
This section is your opener and should contain your ‘purpose’ or interest statement that explains why you would be interested in the job posting or the company. Make sure to reference keywords and statements from the job description.
The body paragraph (s): should contain skills and qualifications related to the job, i.e., provide a narrative example of how your job-related skills were obtained/honed. Your goal here is to match the skills to the employer’s needs. Justify how your career experiences could fit into the position and the organization.
The end paragraph: is the closer that would signify a ‘call to action’ by reiterating an essential qualification for the position you possess and an appreciation for the employer’s consideration.
Closing statement: Thank the employer/recruiter for their time.
Sincerely,
— Your Full Name
If you want to make it more presentable, check out our professional cover letter templates, which include more than a dozen customizable job-appropriate designs.
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How to Write a Office Secretary Cover Letter
The following cover letter example will help you identify the key sections in a cover letter and what to include in each one.
If you're trying to write a cover letter and don't know where to start, the following step-by-step guide will break down the writing process into a few easy steps.
STEP 1
Format your cover letter’s header correctly
Start your office secretary cover letter with a header with essential information, such as the date, recipient name and a polite greeting. This header follows the standard business letter structure and sets a professional tone.
Strong cover letter header example:
May 09, 2025
Jennifer Harris, Office Manager
Bright Future Corporation
1234 Elm Street
Los Angeles, CA 90015
Dear Ms. Harris,
Weak cover letter header example:
Date: 02/31/2023
To whom it may concern,
Rachel Geene
1234 Elm Strete
Apt. B29
Springfield, CA, 90024
Phone: 987-123-456
Email: rachel.green@email.con
Miss. Carter,
HR manager
Bright Tech Solution
7896 Oak Road
Washington, CA, 90036
PRO TIP
A big cover letter red flag is to greet the letter's recipient with a generic “To Whom It May Concern.“ Instead, personalize the greeting by stating your recipient's name or address a cover letter without a name professionally with “Dear Hiring Manager.“
STEP 2
Introduce yourself in the opening paragraph
Introduce yourself to employers in the first paragraph of your cover letter by sharing characteristics like your current profession, key skills or any other relevant qualification. Aim to sound authentic when stating your interest in the office secretary position.
Strong opening paragraph example:
As a legal assistant with five years of experience in administrative support, I am thrilled to apply for the position of office secretary at Global Business Solutions. My expertise in office management and organizational skills, notably managing schedules and correspondence, makes me an ideal candidate. I recently streamlined filing procedures, reducing retrieval time by 30%, demonstrating my commitment to efficiency.
Weak opening paragraph example:
Hi there, I'm interested in the Office Secretary role at Office Inc. I've worked in various settings and gained some experience. I'm keen to bring my skills to your team and help out.
PRO TIP
A great way to begin your cover letter is by sharing that a current or former employee has recommended you. Approach this topic tactfully by copying our examples of referral cover letter opening paragraphs.
STEP 3
Share relevant achievements in the body paragraph
Write a strong cover letter body paragraph that shows why you're the best person for the office secretary role. You can format this section as a paragraph or use bullet points to list additional achievements and experiences you couldn't fit into your resume but are relevant nonetheless.
Strong body paragraph example:
As an office secretary, I efficiently managed administrative tasks and improved office workflow, leading to a 30% reduction in processing time for client requests. I successfully coordinated multiple schedules and facilitated communication across departments, enhancing team collaboration. My proficiency in Microsoft Office and organizational skills allowed for meticulous data management, contributing to a 20% increase in productivity. I am eager to apply my attention to detail and multi-tasking abilities to your esteemed office.
Weak body paragraph example:
I'm seeking an office secretary role because I need employment and believe I could manage it well. While lacking extensive office experience, I'm a quick study. Familiarity with secretarial tasks isn't solid, but I adapt swiftly. With a chance, I might handle the responsibilities adequately and benefit my career.
STEP 4
Finish by encouraging next steps
Finally, you'll finish your cover letter with a closing paragraph summarizing your top strengths and interest in an interview. Use a professional sign-off and sign your name. Done!
Strong closing paragraph:
My organizational skills and proficiency in office management make me an ideal candidate for the secretary position at Hillcrest Enterprises. I am eager to contribute to your team and support administrative operations effectively. Thank you for considering my application; I hope to discuss my qualifications in an interview soon. I appreciate your time and look forward to the opportunity.
Sincerely,
Jennifer Adams
Weak closing paragraph:
I believe I could do well as an office secretary at your company because I can manage tasks and am eager to learn. Please let me know if you think I might fit well with your team. Thank you very much for considering my application and taking the time to read it.
Best regards,
Emily Jenkins
Follow these steps, and you'll be able to create a professional office secretary cover letter in no time. If you need to write multiple letters for different job applications, our Cover Letter Builder is your best bet. With just your target job title, we can generate as many custom cover letters as you need.
Top Skills to Include in Cover Letter Examples for Office Secretary
You should include a few relevant skills in your office secretary cover letter to ensure you meet all the job requirements. These are some of the most relevant skills for a office secretary; ensure you mix soft skills and hard skills that prove you're technically savvy and an excellent fit for the team.
- Microsoft Office
- Calendar Management
- Data Entry
- Confidentiality
- Document Preparation
- Communication Skills
- Appointment Scheduling
- Customer Service Orientation
- Travel Arrangements
- File Management
- Keyboard Proficiency
- Multitasking Abilities
Explore more relevant skills and content suggestions for your letter of application in our Cover Letter Builder. Type in your target job title or upload your resume to generate a custom cover letter in minutes!
Similar Office Secretary Cover Letter Examples
Find some of the best office secretary cover letter examples below! Click on your favorite template to edit in our Builder.
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