Jessica Claire
Montgomery Street, San Francisco, CA 94105
Home: (555) 432-1000 - Cell: - - -

Determined and proactive Executive Assistant who works with a sense of urgency to anticipate the needs of senior-level executives. Thrives in a fast paced, dynamic environment. Skilled at multi-tasking and maintaining a strong attention to detail.

  • Microsoft Office proficiency
  • Business correspondence
  • Strong problem solver
  • Executive presentation development
  • Excel spreadsheets
  • Flexible, professional and mature
  • Demonstrated capacity to provide comprehensive support for executive-level staff including scheduling meetings, coordinating travel and all essential tasks.
  • Great track record of accurately completing research, reporting, information management, marketing and business-development efforts within budget requirements.
  • Adept at developing and maintaining detailed administrative and procedural processes that reduce redundancy, improve accuracy and efficiency, and achieve organizational objectives.
01/2010 to Current
Virtual Assistant Northwest Spine & Pain Medicine Spokane, WA,
  • Designed PowerPoint presentations.
  • Organized and administered correspondence, created reports and documents.
  • Researched and recommended promotional marketing items.
10/2007 to 02/2010
Executive Assistant Aristotle Capital Management, Llc Los Angeles, CA,
  • Designed PowerPoint presentations for Board of Directors' meetings.
  • Maintained and coordinated executive and senior management vacation, day-to-day meeting and travel schedules.
  • Provided logistical support to visiting executives in coordination with other Executive Assistants.
  • Created and maintained computer- and paper-based filing and organization systems for records, reports and documents, which included corporate contracts and ISO-regulated document control.
  • Reviewed travel expenses and reimbursement requests from executive team members for submittal to President.
04/1985 to 05/2006
Executive Assistant to Ben Louviere North Country Hospital Newport, VT,
  • Directed all administrative and project support efforts.
  • Developed Excel spreadsheets to improve company's performance.
  • Prepared meeting agendas and carefully monitored all actions items to completion.
  • Drafted correspondence suitable for final signature.
  • Established excellent rapport with clients and associates.
  • Demonstrated creative ability for trade shows, promotional events and publications.
04/1982 to 05/1985
Receptionist/Secretary Victor E. Coursey Associates City, STATE,

General Office Duties

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