Program Analyst, Office of the Chief Learning Officer Resume Example
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PROGRAM ANALYST, OFFICE OF THE CHIEF LEARNING OFFICER
Summary
Highly motivated Program Analyst who thrives in high-pressure environments. Excellent financial reporting, budget forecasting, management and team-building skills.
Highlights
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Accomplishments
- Independently manage end-to-end budget process for NWS Office of the Chief Learning Office to include planning, formulation, and execution.
- Established and drafted financial internal controls for NWS OCLO staff.
Experience
National Weather ServiceJanuary 2008 to November 2015Program Analyst, Office of the Chief Learning Officer
City , STATE
City , STATE
- Independently manage all aspects of the end-to-end budget process for OCLO to include: Formulation of multi-million dollar labor and non-labor budgets which span across multiple funding sources; Present annual spend plans to SES Portfolio Managers and justify budget requests; Coordinate with NWS programs and portfolios to ensure that CLO budget requests are in alignment with cross-cutting NWS Annual Operating Plan milestones; Advise Chief Learning Officer on all high-level budget requests and actions; Coordinate with SES Portfolio Managers on all spend plan changes to account for changing training schedules, new high priority training requirements and varying funding levels; Track all labor and non-labor expenditures and provide reports to CLO and CFO, as requested; Track and explain monthly spend plan variances to OCFO; Serve as first line level of approval for all purchases, acquisitions, and travel requests; Execute all contract requests and grant actions; Develop, implement, and maintain internal controls and processes to ensure proper use of appropriated OCLO funds; Prepare all OCLO budget presentations, reports, and materials; Represent OCLO at high-level budget meetings.
- Serve as Level-2 Contracting Officer Representative (COR) for all OCLO contracts exceeding $25K: Draft Statements of Need (SON), and complete all associated paperwork, conduct market research, validate Bona Fide Need, review proposals and bids, provide technical and budgetary guidance to contractors, track contractual expenditures and fund contracts as needed, submit requisitions for task orders, review invoices and receiving reports prior to submission to Finance, evaluate and assess contractor performance in CPARs.
- Serve as Approving Official for all OCLO purchase card holders: Provide guidance and oversight of OCLO purchase card holders; Review/approve all micro purchases and assign correct accounting information; Ensure all purchases are in compliance with OPM's established guidelines for purchase cards and in accordance with appropriations law; maintain files to include statements, purchase logs, Purchase Card Approval Forms (PCARs), etc. for all card holders within my hierarchy; Ensure all cardholders complete annual refresher training.
- Serve as the Federal Program Officer for the Cooperative Program for Operational Meteorology, Education and Training (COMET) program: Provide direct oversight of the multi-year cooperative agreement; Establish and manage annual budget; Work with NWS and other NOAA Line Office Program Managers to secure funding; Review activity reports and ensure milestones are met; Track status of deliverables and keep programs apprised of progress; Upon expiration, manage the end-to-end re-compete process to include development of the solicitation (Federal Funding Opportunity Notice), organize the review panel, establish the new agreement in Grants Online.
- Served as NWS Headquarters focal point for the Commerce Learning Center (CLC). Duties included: Provided completion reports to upper management on high visibility courses, as needed; Represented NWS Headquarters as a member of the NWS Learning Management System (LMS) team; Tracked LMS Team actions and milestones and provide status updates on weekly calls; Worked with the NWS Regions to identify CLC system shortfalls and secure funding for system improvements; Served as a backup to the Division Chief on the CLC Governance Board; Served as the Learning Coordinator for OCWWS and OCFO.
- Other duties: Compiled monthly and quarterly Training Division activity reports; Coordinated weekly Training Division staff calls and tracked actions for the Division; Worked with the Training Branch Chiefs to develop milestones for the Annual Operating Plan and track milestone progress throughout the year; Developed Power Point briefings, poster presentations, and reports for the Division Chief; Assisted the National Strategic Training and Education Plan (NSTEP) Program Manager with the development of the annual training plan and schedules, and provided oversight of the NSTEP budget, updated NWS policy and procedural directives.
- Served as a Member of NWS Partners Team: Developed meeting agendas, secured presenters, coordinated meeting logistics, and provided onsite support of Team meetings to include tracking actions, documenting notes, managing the registration table, etc.
- Other non-recurring duties: Served on the AMS WeatherFest Board as the Volunteer Coordinator for the 2012 AMS/WeatherFest event held in New Orleans, LA.
National Weather ServiceJanuary 2006 to February 2008Management Analyst, Office of Climate, Water, and Weather Services
City , STATE
City , STATE
- Assisted the LFW Program Manager with planning and prioritizing the program's $690 million budget; Assisted with development and coordination of NOAA's annual Program Operating Plan (POP) process, for the LFW Program; Prepared training materials and assisted in conducting training sessions for Project Managers and associates who contributed input to the annual Program Operating Plan process; Drafted and edited budget justifications and narratives; Coordinated and developed LFW Program quarterly quad charts and briefings; Served as a LFW program representative of NOAA's Weather and Water Goal Team; Assisted Weather and Water Goal Team Leads with preparation of the annual Strategic Portfolio Analysis and Program Plan; Coordinated and assisted in updating LFW's portion of NOAA's Consolidated Observational Requirements List (CORL) database, and Information Management Systems database; Served as a primary point of contact for LFW-related inquiries and guidance.
- Applied skills and expertise in support of the Office of Climate Weather, and Water Services by supporting the Executive Officer with the following duties: Prepared timely responses to congressional inquiries, and other NOAA and NWS executive actions; served as an alternate Executive Officer, when necessary; Prepared and submitted monthly Government Performance Results Act (GPRA) reports to the Office of the Chief Financial Officer; Assisted in the development of the OCWWS and LFW Program Annual Operating Plans; Compiled reports on quarterly milestone updates for the NWS CFO; Managed logistics and coordination of the NWS Corporate Board's Operations Committee; Collected, incorporated, and edited input for the FY 07 and FY08 OFCM Federal Plans.
National Weather ServiceNovember 2004 to January 2006Secretary, Office of Fire and Public Weather Services
City , STATE
City , STATE
- Prepared and edited reports and articles for senior-level managers; Prepared, edited and packaged executive correspondence; Managed and tracked the branch budget to include preparation of projected expenditures, budget updates, and status reports, maintained a spreadsheet tracking system and served as the primary budget focal point for the branch; Prepared Power Point presentations for Branch Chief; Served as focal point for all personnel actions; Prepared official travel orders; Served as the time keeper for the branch; Maintained electronic calendar for Branch Chief; Planned and coordinated off-site meetings; other special projects as assigned.
Triumph TechnologiesJanuary 2004 to November 2004Program Assistant, US Agency for International Development
City , STATE
City , STATE
- Provided programmatic and administrative support to government contract with the United States Agency for International Development's, Bureau for Global Health in the Office of Professional Development and Management Support.
- Responsibilities included: Oversight and support of non-direct hire recruitment and hiring; Management of non-direct hire personnel database, and personnel actions; Managed and tracked the budgets of non-direct hires; Completed quarterly budget accruals reports; Developed and presented staffing reports at weekly meetings; Developed a "Welcome Book" for new hires; Assisted with the orientation process for new hires to include space assignments, badging, and computer log-in access; Developed and maintained graphical staffing patterns for agency-wide use; Coordinated official foreign travel arrangements for non-direct hires to include obtaining visas, official and diplomatic passports, and requesting country clearance; Prepared Approval Memos for various personnel actions; and other programmatic duties as assigned.
Triumph TechnologiesMarch 2002 to January 2004Logistics Coordinator, Department of Health and Human Services
City , STATE
City , STATE
- Provided conference management and logistical support to government contract with the Department of Health and Human Services.
- Responsibilities included: Developed project plan, milestone schedule, and budget for each event ; Conducted site visits and evaluations for each potential conference location and made recommendations to COTR; Conducted hotel contract negotiations; Managed all correspondence with conference attendees to include invitations, logistical instructions, and "thank you" letters; Arranged hotel and travel for out-of-town attendees; Created and maintained MS Access database of logistical information for each planned event; Maintained direct contact with the COTR and Project Officer and provided periodic status reports; Ordered necessary conference supplies and materials; Provided on-site conference support; Wrote monthly reports detailing contract activities; Conducted and analyzed participant surveys to measure contractor support performance; Processed, tracked, and filed expense vouchers; Attended trade shows to research future meeting sites.
- Other duties: Wrote/edited monthly company newsletter; Assisted with proposal writing and editing; Served as primary source of quality control for all outgoing, written correspondence.
Education
The Pennsylvania State UniversityMay, 2000Bachelor of Arts Degree: JournalismCity, State, United States
Federal Program Officer Certification Training (2008) The Federal Budget Process (2009) Project Management Training (2010) Headquarters Operations Management (2011) OPM's Leadership Skills for non-Supervisors (2013) COR-level 2 Certification Training (2014) Managing Grants and Cooperative Agreements (2015) Federally Employed Women's Training Program (2015)
Publications
Weather and Water article published in the Earth System Monitor, May 2008
Skills
- Budget planning, formulation, and execution
- Contract and grants management
- Written and verbal communication
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Resume Overview
School Attended
- The Pennsylvania State University
Job Titles Held:
- Program Analyst, Office of the Chief Learning Officer
- Management Analyst, Office of Climate, Water, and Weather Services
- Secretary, Office of Fire and Public Weather Services
- Program Assistant, US Agency for International Development
- Logistics Coordinator, Department of Health and Human Services
Degrees
- Bachelor of Arts Degree : Journalism
Federal Program Officer Certification Training (2008) The Federal Budget Process (2009) Project Management Training (2010) Headquarters Operations Management (2011) OPM's Leadership Skills for non-Supervisors (2013) COR-level 2 Certification Training (2014) Managing Grants and Cooperative Agreements (2015) Federally Employed Women's Training Program (2015)
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