procurement specialist resume example with 18+ years of experience

Jessica Claire
Montgomery Street, San Francisco, CA 94105 609 Johnson Ave., 49204, Tulsa, OK
Home: (555) 432-1000 - Cell: - - -

Goal-oriented Contracts Specialist adept at balancing supply needs with budget and operational requirements. Superior researcher and multitasker with excellent judgment. Looking for a challenging role in a career oriented environment. Organized professional known for effective vendor/customer service relationship management, product tracking, and obtaining the most cost-effective pricing. Experienced in setting up contracts and schedules, staying current with pricing structures and reviewing data to make accurate purchasing and logistics decisions. Bringing over 10 year's experience in the industry and expertise in MSOffice 365. Self-motivated leader with expertise on expanding network connections, persuasively introducing products, implementing pricing/merchandising models, inventory control, projections, and revealing customer needs to deliver solutions. Detail-oriented Procurement Specialist proudly offering over [Number] years' experience in tracking and managing orders from the vendor through to the consumer. Hardworking professional known for finding the best price on goods. Attentive to deadlines in fast-paced environments. Analytical Procurement Specialist with expertise in evaluating inventory levels and determining supply and demand. Bilingual individual with persuasive attitude and knowledge needed to coordinate logistics, including delivery scheduling with vendors. [Type] executive offering [Area of expertise] expertise gained through [Number] years of [Industry] successful contributions. Motivating leader with history of building and managing [Type] teams. Proficient at identifying [Type] issues and integrating [Type] solutions to achieve [Result]. Strong relationship builder works well with stakeholders and corporate teams. Talented [Job Title] and team leader offering [Number] years of success in [Type] environments. Strategic thinker with [Area of expertise] proficiency. Offers proven ability to build effective teams and [Task]. Committed to identifying and leveraging opportunities for growth. Certified in [Area of certification].

  • Spending oversight
  • Supply chain forecasting
  • Order placement
  • Persuasion skills
  • Telephone and email etiquette
  • Writing and verbal communication
  • MS Office
  • Vendor relations
  • Customer service
  • Supervision
  • Business operations
  • Problem resolution
  • Superb legal research skills
  • Office administration
  • Legal research
  • Document control support
  • Team-oriented
  • Troubleshooting complex problems
  • File and Records Management
  • Conflict mediation
  • Program evaluation
  • Ability to analyze reports
  • Quantitative skills
  • Content management expertise
  • Arbitration, Database, Law, Packaging, Research
  • Articulate, Databases, Legal research, Payroll, Sales
  • Agency, Decision-making, Litigation, Personnel, Sales analysis
  • Attorney, Delivery, Notes, Persuasion, Shipping
  • Budget, Direction, Managing, Policies, Strategic
  • Business operations, Documentation, Market, Presenting, Supervision
  • Business strategies, E-commerce, Materials, Presentations, Supervisor
  • Competitive, Email, Mediation, Pricing, Supply chain
  • Content management, Financial, Meetings, Problem resolution, Telephone
  • Contracts, Forecasting, MS Office, Problem-solving, Troubleshooting
  • Contract administration, Forms, Office, Processes, Vendor relations
  • Counseling, Government, Negotiation, Program evaluation, Verbal communication
  • Clients, Hiring, Negotiations, Project management, WestLaw
  • Client, Invoicing, Negotiating, Publication, Workflow
  • Customer satisfaction, Leadership, Office administration, Publications
  • Customer service, Legal, Organizational, Quality control
  • Invoice generation
  • Process improvement
  • Organization
  • Planning and coordination
  • Team building
  • Communications
  • Project organization
  • Bidding coordination
  • Reporting requirements
  • Supplier research
  • Product tracking
02/2013 to Current
Procurement Specialist Bio-Rad Laboratories San Francisco, CA,
  • Leveraged current and emerging industry trends, analyzing competitive market/sales analysis.
  • Discovered competitive best practices to develop business strategies and product assortments.
  • Review defective products, ensuring quality control while verifying assembly and adequate packaging.
  • Reviewed requisition orders, verifying terminology and specifications for accuracy.
  • Interfaced with contractors to maintain document flow and request origination different stages of the product from request to delivery.
  • Prepared invitation-of-bid forms for potential contractors for quotations.
  • Supported publishing specialist on maintaining purchase orders and term contracts.
  • Conducting evaluation on potential contractors partnering with managers and publishing specialist.
  • Tracking the shipping and delivery the final product from the agency to the end user.
  • Negotiated and finalized vendor contracts in order to optimize pricing structures and delivery schedules.
  • Cultivated productive relationships with contractors and agency open communication.
  • Leveraged PROC and PICS to input and compile data gathered from various sources.
02/2009 to 10/2011
Human Resources Assistant Fanatics Inc Clarion, IA,
  • Conducted employment verification and background investigation to facilitate hiring process.
  • Created, organized and maintained employee personnel files to keep sensitive data secure.
  • Prepared and submitted final pay for exiting employees to comply with federal law.
  • Reviewed and processed payroll-related actions to drive data accuracy and comply with company policy and federal and state regulations.
  • Submitted monthly, quarterly and weekly reports to Chief Operations Officer to track mandatory requirements.
  • Improved customer satisfaction by finding creative solutions to problems.
  • Improved operations by working with team members and customers to find workable solutions.
  • Demonstrated self-reliance by meeting and exceeding workflow needs.
  • Recognized by management for providing exceptional customer service.
  • Created agendas and communication materials for team meetings.
06/2006 to 10/2008
Contracts Coordinator Education First Modesto, CA,
  • Conducted research and compiled solicitation packages for contracting officer.
  • Checked information in company's database for accuracy and updated data with current information to maintain records.
  • Aided contracts during executive decision-making process, generating multi-divisional financial reports to recommend corrective actions and improvements.
  • Provided dedicated support for several contracts worth more than total of $10,000,000.
  • Expanded market share by developing new business strategies while effectively negotiating federal state agency contracts.
  • Managed $2,000,000 contract administration process through timely completion.
  • Reviewed all details on incoming contracts and service agreements to keep pricing correct.
  • Managed contract closeout process, resolving all issues prior to release of final payment.
  • Supervised compliance with contracts valued at $1,000,000 including specialty contracts.
  • Mitigated risk by accurately managing state and federal invoicing.
  • Managed and monitored contract change requests and facilitated resolution.
  • Oversaw contract closeouts and addressed all issues prior to release of final payment.
  • Administered contract change requests and resolution.
  • Increased sales, managing and implementing state and federal e-commerce strategies to optimize portal and site efficiency.
  • Reviewed contract compliance sole-source and multi-bid contracts.
  • Complied with regulations by crafting policies and procedures for all to follow.
  • Automated office operations, managing contracts administration for 3 divisions.
  • Gathered contractor quotes for careful review to determine best options for company.
  • Exceeded expectations in speed of contract turnover, averaging 4 days.
  • Negotiated changes and issued change orders and contract amendments.
  • Inspected contract work operations to check compliance with plans and specifications.
  • Strengthened documentation traceability, developing organizational systems for contracts, records, reports and agendas.
  • Managed publication contracts, including risk mitigation and clarifications.
  • Built strategic relationships with key contracts to enable problem-solving and issue resolution.
  • Saved costs, pricing new and renewal contracts for all divisions.
  • Provided updates on status of contract processes to upper management and other important personnel.
  • Stayed abreast of all relevant personnel rules and regulations to keep organization compliant.
  • Handled all issue resolution tasks promptly to effectively maintain strong relationships with key contracts.
  • Conducted strategic negotiations with government agencies for multi-million dollar change orders.
  • Submitted all project closeout documents in accordance with contract terms.
02/2001 to 03/2006
Paralegal Deckers Outdoor Corporation Denver, CO,
  • Organized client calendars, prepared mailings and handled high call volumes.
  • Worked with internal departments on loss mitigation.
  • Partnered with attorneys to provide detailed performance reports for corrective action planning.
  • Managed case correspondence on behalf of 3 attorneys.
  • Produced well-researched and articulate legal briefs, pleadings and statements.
  • Participated in client interviews, observed questioning process and took notes to document information.
  • Managed trial calendar, judicial calendar and master calendar for 3 attorneys.
  • Responded quickly to client calls and inquiries, asking open-ended questions to deliver applicable information.
  • Prepared clients for appointments and interviews, including depositions and testimony.
  • Interpreted different types of substantive law, including criminal law, domestic relations, real property law and bankruptcy.
  • Submitted letter briefs to office of attorney general seeking authority to withhold public documents.
  • Worked with attorneys and case reviewers to resolve legal complaints.
  • Filed pleadings and required paperwork with court clerk according to strict deadlines.
  • Researched cases and attained affidavits to support supervisors and case needs.
  • Drafted correspondence and supporting documentation and submitted all materials to appropriate parties.
  • Executed on-time and under-budget project management on complex legal issues for senior leadership.
  • Used Government Software to input and maintain client data with high degree of accuracy.
  • Drafted motions, briefs and other legal documents associated with litigation process.
  • Used online databases such as WestLaw and LexisNexis to examine secondary sources, statutory law, case law and federal and state regulations.
  • Drafted judicial correspondence and handled court mailings.
  • Studied and differentiated government and judicial structures at federal and state levels to provide legal team with information on statutes, regulations, arbitration concepts and negotiation techniques.
  • Identified and solved complex problems impacting legal team and business direction.
  • Exceeded specific team goals and resolved time-sensitive issues by partnering with staff to share and implement project initiatives.
  • Defined contractual elements and breach of contract defenses, including enforceable and non-enforceable contracts.
  • Researched documents and publications for details to establish evidence.
  • Organized and executed court calendar with daily cases and supervisor meetings.
  • Observed strict privacy laws to prevent information breaches and protect client data.
  • Detailed rules underlying trial procedure and requirements for class action suits.
  • Identified and analyzed legal documents, discovery documents and contracts.
  • Assisted in elements of civil litigation, including initiating and responding to claims, gathering and presenting evidence and client counseling.
  • Coordinated subpoena services and other day-to-day support activities for legal office.
  • Assisted attorneys with trial preparation, developed trial exhibits, responded to motions and organized documents for trial discovery.
  • Examined causes and remedies to torts, personal injury, and contracts, and scrutinized cases and claims, damages, losses, adjudication and settlement formalities.
  • Facilitated courtroom conference calls, set up technology used for presentations and organized exhibits.
  • Assembled and organized facts, data and information on programs as background intelligence for meetings, hearings, briefings and reports.
Education and Training
Expected in
Bachelor of Science: Legal Studies
Georgia Southern University - Statesboro, GA
Expected in
Certificate: Contracts Management:
- ,
Expected in
Jessica Claire:
Northern Virginia Community College - Annandale, VA
Activities and Honors

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Resume Overview

School Attended

  • Georgia Southern University
  • Northern Virginia Community College

Job Titles Held:

  • Procurement Specialist
  • Human Resources Assistant
  • Contracts Coordinator
  • Paralegal


  • Bachelor of Science
  • Certificate: Contracts Management
  • Jessica Claire

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