procurement specialist resume example with 10+ years of experience

Jessica Claire
, , 609 Johnson Ave., 49204, Tulsa, OK 100 Montgomery St. 10th Floor
Home: (555) 432-1000 - Cell: - - - -

Customer-oriented, strategic-thinking Contract Specialist with over ten years of experience in building client relationships and cultivating partnerships. Multi-tasking and self-motivated leader with expertise on pre- and post-award, FAR-based contracting practices, negotiation and maintenance/administration of various contract types.

  • Deltek Software (Oracle-based)
  • AIA Software
  • ERoom, D2 and, DDR
  • Microsoft applications
  • Interpersonal communication
  • Detail-oriented
  • Analytical
  • Excellent writing
04/XXX1 to Current
Procurement Specialist Bio-Rad Laboratories Denver, CO,

· Government Contractor for The National Institutes of Health (OS/ASPR/BARDA)

· Review and approve abstracts in response to EZ BAAs

· Review and approve contractor invoices for FFP/cost sharing contracts

· Upload documents from eRoom to the new D2 system

· Upon gaining access to PRISM and other USG systems, will be responsible for:

o Pre- and post-award contract functions including negotiation, cost/price analysis, and administration of contracts for research and development services and supplies resulting from EZ BAA

o Recommendation of contract/contractor award to contracting officers

o Procurement and administration of Fixed-Price, Cost Sharing and, Cost-Plus-Fixed-Fee type contracts

o Interpretation of contract provisions for contractor program officials

o Administration of notices of termination for convenience or default

o Preparation, coordination and maintenance of current acquisition plans, appropriate milestone charts and related schedules

Preparation of necessary documentation and correspondence as needed

10/2013 to 04/XXX1
Contract Specialist II Texas Health & Human Services Commission Terrell, TX,
  • Reviewed RFPs to identify, analyze and implement potential risk mitigation strategies and; to understand contract requirements and support contract negotiations.
  • Drafted and negotiated federal and private contract and subcontract terms and conditions, modifications, and ensured proper FAR clauses were incorporated, as well as other agency and company-related requirements.
  • Reviewed funding availability and other cost conditions in preparation and approval of contract and subcontract modifications.
  • Prepared contract and subcontract documents for execution and CPSR compliance and other records maintenance.
  • Maintained a portfolio of 27 contracts and aided in the monthly review of these projects with executives and accounting staff to ensure compliance and provided guidance on contractual matters and cost conditions.
  • Analyzed expenditure analyses in preparation of monthly project reviews and as needed to make informed decisions on cost implications and give other guidance.
  • Supported and advised project teams on contractual and business-related matters including interpretation of the FAR and other federal and state regulations, and company policy.
  • Aided project managers and accounting with invoice review and approval.
  • Consulted with project teams and other internal stakeholders to manage and coordinate effective communication between clients, vendors and other external stakeholders.
  • Aided other contract team members with negotiating and drafting contracts/subcontracts outside of personal portfolio, as needed.
  • Tracked all contract actions through oracle-based software/GovWin.
  • Successfully implemented a training manual and trained staff on the administration and maintenance of DUAs, NDAs, and TAs with Mathematica’s clients and vendors.
  • Administered Cost-Plus-Fixed-Fee, Cost Reimbursement, Time and Materials, Firm-Fixed-Price and Hybrid type contracts, task orders, and subcontracts.
  • Worked with federal contracting officers and contract specialists at DHHS, DOL, USAID, MCC, CMS, and various universities and foundations.
07/2010 to 10/2013
Contracts Assistant Fortisbc Penticton, CA,
  • Aided in the management and control of all phases of the contract life cycle.
  • Reviewed solicitation packages and drafted bidding materials.
  • Prepared subcontracting plans (inclusive of small and disadvantaged businesses) on bidding and proposal efforts.
  • Prepared contract documents once Fort Myer was determined “low bidder”.
  • Provided subcontract administration support, including pre- and post-award subcontract administration.
  • Worked with technical teams to help identify potential vendors.
  • Drafted and administered ITB’s, subcontracts and subcontract modifications, statements of work and work schedules, task/delivery orders, purchase orders and change orders/supplemental agreements and; ensured appropriate prime contract flow downs and firm or agency provisions were incorporated in agreements; worked closely with general counsel and subject matter experts to execute contract and subcontract documents.
  • Managed and coordinated communication between vendors and other stakeholders.
  • Obtained payment and performance bonds and COIs.
  • Maintained and updated records for small/disadvantaged business vendors’ licenses and certifications.
  • Administered contracts and subcontracts for WSSC, MDOT/SHA, DDOT, DPR, NPS, FHWA, Turner Construction Company, and Flippo Construction Co., Inc.
  • Worked primarily with FFP and various IDIQ contracts/subcontracts.
  • Performed standard administrative office procedures.
Education and Training
Expected in 12/2018 to to
Bachelor of Science: Business Administration, Contract Management & Acquisition
University Of Maryland Global Campus - Adelphi, MD,
Expected in 12/2017 to to
Master’s Certificate: Contract Management
The George Washington University School Of Business - Washington DC,

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Resume Overview

School Attended

  • University Of Maryland Global Campus
  • The George Washington University School Of Business

Job Titles Held:

  • Procurement Specialist
  • Contract Specialist II
  • Contracts Assistant


  • Bachelor of Science
  • Master’s Certificate

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