Jessica Claire
, , 100 Montgomery St. 10th Floor
Home: (555) 432-1000 - Cell: - - -
Professional Summary

Goal-oriented Office Specialist dedicated to strengthening administrative operations to streamline costs and enhance procedures. Cultivate long-lasting relationships with colleagues and vendors to strengthen program success. Motivational leader with top-notch communication, organizational and strategic planning abilities.


· Excellent verbal/written communication

· Process optimization

· Exceptional work ethic

· Professional demeanor

· Strategic Planning

· Bid process management

· Vendor and customer relationship management

· Business correspondence and report writing skills

· Office Administration

· Vendor Database Management

· Customer Service

· Excellent Contract/bid Negotiation, securing discounts of up to 60% on lab equipment, reagents, and other scientific materials

Work History
2011 to 2011
Procurement Specialist Schlumberger Ltd. Kenai, AK,


  • Negotiate and process a high volume of high risk and high dollar requisitions
  • Identify new, more cost-effective suppliers through participation in industry networking events
  • Prioritize important clients by reviewing logistics and handling shortages, delivery schedules and office functions
  • Maintain ongoing communication with suppliers to promote workflow and respond to inquiries
  • Develop strong relationships with sales representatives
  • Compile weekly reports
  • Script and integrate two A I bots into DPM software


• Placed an average of 500 specialized orders weekly from over 50+ different vendors with an average weekly combined total of $300,000.

• Received special mention from CEO in quarterly presentation for ordering efforts towards the Covid-19 vaccine

• Consistently secured specialized discounts on equipment, reagents, and orders with new vendors up to 60%

• Supervised and trained four employees

2010 to 2010
Bid Project Manager First Transit Irwindale, CA,

Act as a conduit to consolidate and disseminate information across DJC portal in real time;

Facilitate bidding process for subscribers;

Release bid documents to General and Sub-Contractor businesses;

Research and publish bid and submitter (RFP/RFQ) results;

Post new projects and addenda;

Edit Newspaper and Website Content; Contact project issuers; Upload new bidding entries;

Manage international team;

Process contract information and maintain contracts database;

Prepare agreements, amendments, terminations and contractual notices as appropriate.

• Consistently met publication deadlines and internal department quotas of 30 daily bid projects with an average combined daily value of $40,000,000.

• Responded to all subscriber inquiries within 20 minutes of receiving the initial request.

• Tracked projects across over 38 city and state databases.

Administrative Assistant Finity City, STATE,

Patient case management;

• Respond to queries related to multiple insurance companies (including Health Partners, Amerigroup, and MetroPlus);

• Schedule appointments;

• Manage referrals;

• Arrange transportation;

• Liaise with translator services;

• Create and maintain profiles in database;

• Verify and assess patient history for possible Medicare/Medicaid fraud;

• Data Entry;

• Migrate information across platforms;

• Answer and direct calls in a high volume call center environment;

• Report errors to tech department;

• Data entry;

• Administrative and receptionist Duties including

Devised 60-second telephone assessment which reduced call hold time by 50%, increased productivity, and was incorporated as company procedure.

• Successfully managed a workload increase of 33% following budget cuts and change of offices.

  • Composed professional memos, letters and marketing copy to support business objectives and growth.
  • Supported efficient meetings by organizing spaces and materials, documenting discussions and distributing meeting notes.
  • Coached new employees on administrative procedures, company policies and performance standards.
  • Supported logistics for programs, meetings and events, including room reservations, agenda preparation and calendar maintenance.
Expected in 05/2010
High School Diploma:
Brewer High School - Ft. Worth, TX,

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School Attended

  • Brewer High School

Job Titles Held:

  • Procurement Specialist
  • Bid Project Manager
  • Administrative Assistant


  • High School Diploma

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