Dedicated Maintenance Manager offering 24 months of successful team management in maintenance-driven roles. Adept at scheduling facilities maintenance to minimizing downtime and safety hazards. Well-versed in equipment troubleshooting and repair with focus on quality and efficiency.
My responsibilities are to being devoted special emphasis to punctuality and worked to maintain outstanding attendance record, consistently arriving to work ready to start immediately. I start off by prepping and printing 5988 for the Army Wheeled Vehicle Mechanics (91B) to head out and PMCS which is inspect the tactical vehicles and write down faults in order for me to put it into the system after verifying those faults as well. Once in GCSS-Army, I then start to dispatch the non deadline vehicles to be road tested with the current mileage, fuel and the assigned operators so that they may write down other faults that may have missed. I then continue to give them the logbooks informing them guideline to certain situations such as what to do in a car accident. When the tactical vehicles returns on grounds again the operators return the dispatch with the return mileage and return fuel. I further then add the updated information to GCSS-Army and create an M1 notification to make work orders for the faults found on the tactical vehicles. After this process is done I file the hardcopies into the designated folders they belong too to keep account of the historical that the tactical vehicles have had before.
My daily responsibility is to help and manage supply in every aspect whether its needing materials to other services. One of them being able to receive incoming materials that have been ordered for specific work order. But not only we can order for work orders , we can also order if we simply need it or low on supplies. The way we order supplies is writing it down on a card with the material number, material name and the document number and the quantity and which section needs the item so we can track when its coming in. Once receiving into GCSS-Army, I then issue the material to its reserved work order and place them in a secure location with the work order number written on it and the location. The reason i do that is to quickly resolve any issues with any material that has misplaced. Some work orders tend to have all items fully issued and that is where i need to change the status from a "1" which is an awaiting parts to a "C" status which is awaiting shop. If its a bench stock item I simply just receive it and store it away to its location, if its for another section we just issue the item and call the section to whom it belongs too and have them sign once they come.
Now that I have changed the status i take it to go get filed and get picked up. When they do get to production control each sections we supply goes to pick up the "C" status and comes to supply in order to pick up the parts they need. When the sections are given their parts, they are asked to verify each material and sign off. When something is missing this is where writing the work order number on the material comes to play.
Some of these items tend to be a recoverable meaning some items are worth money so we have to exchange the unserviceable item for get that money worth. To inform the sections that something is recoverable we place a colored inspection sheet with the material number, document class, and the material name. Underneath the information the section inspector has to sign off confirming that the unserviceable item that we have to turn in is cleaned, still in place, and properly secured. When they finish they return the material and the inspection sheet. I start the paperwork to do the turn in starting with the Tcode YOBUX which is mainly getting an outbound delivery and get it off our overdue listing. Once done I go into ZOAREP to double check that the outbound delivery was made and its all good to go (green). If it is I then go into VL02N to print out the new DD FORM 1348. I have to print two of them out and depending on the condition code i have to make two colored tags with the material number, the material, the new document number, quantity of issue, unit of measure, the updated condition code, and the reason code. When all paperwork is completed, its sent to the inspectors to verify that paperwork was done properly and sign it off.
Apart from issuing, changing status, and recoverable. I also help out with customer service. By saying this I mean I do fedex scheduled pick up deliveries for electronics that they need to send to other locations, we also call companies to track our materials for our sections when they ask whats going on with a certain item, we also do services with aramark mainly for our mechanics coverall to get them cleaned, fixed or whatever needs to be done.
Another thing I do is go to comet inspections. This gives me an opportunity to go to other units and inspect their supply sections. In the beginning of each of these inspection we are allowed to introduce ourselves and which sections we are inspecting . I mainly inspect supply section,tool room/tool boxes, hazmat, and key control. During the supply section I check if they have recent inventories and how often they do it. I check if their MAT SIT has any sensitive items that shouldn't be mixed in or any recoverable that are still sitting waiting to be turned in. I also check their demand analysis to determine if they have been doing their add ons or deletes. This helps the unit becomes more financially stable, it keeps them from not ordering unnecessary materials. I check that they been doing their recoverable consistently. If they fail any of these sections I give them a NO GO, meaning they do not pass the question or section. The next section is involving the tool room. In this section I verify who's able to go in and out of the tool room, if their DA FORM 5919-R is filled out properly, who's nominated the tool room custodian which should be printed in a hard copy, and if the tool room custodian is properly maintaining the tools by doing all necessities like separating the broken tools to go get them fixed, storing them in their proper location, annexing whats missing and or hand receipting which tool and or tool box to a person when needed at another location. The following section is hazmat. In this section I check the following... I check the training schedules they are supposed to take, every signatures. I verify both commanders signatures in the hard copies. I have to verify that they are following hazardous procedures according to both state and federal law specifically highlighted identifying that it is the most recent. I check Their inventory, check if they have an safety data sheet which is a binder containing all the information about the hazardous materials and what to do. Finally the last section are they keys. I have to check who is accounted for all keys that the building has and if it is secured. Check where they place the hard copy of the primary and secondary key holders are and check when they have last accounted for all keys.
My purpose here was learning my job. I learned how to receive materials and issue them out both ways. Both ways meaning through GCSS-Army and through ZAIT. ZAIT is the new version of issuing materials, inventories, turn ins. I only used ZAIT for receiving and issuing. I also learned how make locations as well as find a missing item and putting its rightful place. This really cleared up a lot of the supply section in order to bring in more work orders meaning more materials to store. Because of the materials on hand were now being stored away properly, I was able to do inventory and accounted for all material being there and the right quantities. This goes for the sensitive items as well along with the tool room.
Another task I was doing was accounting for all tool boxes each mechanic had. I had to go over the inventory with them so that it may allow me to create an annex showing which tools they are missing or which tools they lost and now need to pay. With this being said I had to email our tool contractor at the time requesting for quotes, warranties, and etching for the missing tools their tool boxes had previously lost. Once quotes came back, I would send the quotes to our Chief to get approved and be able to fill in the tool boxes. Besides the annex the mechanics also had a hand receipt of being responsible for the tool box and the other items they have been issued such as mechanical gloves, more tools added to their tool list, hard hat, and other (PPE) Personal Protective Equipment. Another paperwork i added into their tool box inventories was a memo stating that all the lost items have a cost and it rounded up to a certain amount.
Another thing I've been through is an inspection. It is the reason why all tool boxes were in order, new binders were made for historical and for new incoming things , inventories been done, memos created, messes were cleaned up. Once I finished all the necessary documents t pass , I had to upload it into supply one note for the shop. They have designated folders to go into. During December I was now tasked to clean up our recoverable. Do our weekly Fill/Kill, and our bi weekly finances.
The way I cleaned up the ZOAREP and fixing each recoverable was going through every process turn in reviewing if we actually done anything to it and I realized we didn't have any supporting documents so i had to restart the turn in. I deleted the outbound number to put that item back into to our system and create a new one. They were all mainly paper turn in so we did not need to turn in the un serviceable item. Once i got the new outbound number and printed out the new dd form 1348, I start created the colored tags for the items and add the label stating that on this certain day I processed the paperwork and my signature verifying that everything is good to go.
The Fill/Kill is pretty much funding the materials we've been ordering. I had to go into budget just to export it into excel. In excel I am to add two more rows and start validating that the materials listed are exactly what we need. If they are then I type in into the row "FILL" and what vehicle it went too, the main work center, and a priority code. If we don't need it or someone typed in a wrong number we then "DELETE" it. When it is completed It has to be sent to the one who funds our finances. If they see something peculiar or misleading information provided they immediately red flag it andsend it back for us to fix. The way to fix this is rechecking that the purchase requisition matches and reservation numbers match through Tcodes ZEDF and or ME5A.
Lastly the finances; finances are to show how much as a shop we have spent . Getting the finances you have to go into multiple t codes and save them into excel and desktop. Once I have every supporting document I upload them into the Regional Manager and input the number that we're shown. This gets pushed up to the higher ups once everyone else in the shop has done their part.
Not only did I learn supply but I also managed to help others with paperwork and I helped clean up the shop by building their lockers and cleaned up their area so that they have more available space. I helped separating their old coveralls as well and put them in the connex and cleaned up the connex due to items falling down thus causing a hazard to others.
Working here mainly trained me to drive a fork lift but i needed to store away items. We had spent hours training learning how to drive a fork lift, We also spent hours learning safety procedures when driving and safety with our surroundings. When I got certified I was sent out to the floor to pick up my cage with my forklift. This is where most people failed because they have to be put into specific locations in accordance with the object. Heavy items had to be on the floor, and small items were on top close to the ceiling. I had to scan each cage I got because this is how I was rated. Each time I put an item away I had to scan the item and the location I put it in. This then lets everyone knows where its at and grab it later on when someone order that item. It also gets it off my list and the sooner I get it done the quicker i get another cage and the quicker my employers see how fast im going and they would give me more work benefits.
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