Follow-Up Email After Interview: Examples + Guide

Gabriela Hernandez
by Gabriela Hernandez   CPRW, Career Advice Expert 
Last Updated: April 19, 2024 
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Interviewing for a job can be a long waiting game, but with a compelling follow-up email after an interview, you can solidify your spot in the interview process.

The job application and interview process can span weeks if not months. Hence, asking the interviewer about their timeline for deciding on a candidate before you leave the interview room is always a good idea. This way, you’ll know when it’s appropriate to follow up.

In this guide, we’ll teach you when and how to follow up after a job interview and assure employers you’re committed to this process. Here are the topics we’ll discuss:

Table of contents

  • Follow-up email after interview format
  • How to send a follow-up email after an interview
  • How to write a follow-up email after an interview
  • Follow-up email after interview templates
  • Tips for following up after an interview

 

And just because you’ve navigated through an interview doesn’t mean you should stop looking for other available positions. Use our professional Resume Builder to create resumes for job applications and get help writing and formatting your document.

Follow-up email after interview format

Your post-interview follow-up email should consist of a few basic sections:

  • Email subject line with your name and desired job
  • Opening paragraph saying thanks for the opportunity
  • Body paragraph outlining key points from the interview
  • Closing paragraph asking for information about next steps
  • Sign-off, your name and contact information

Check out this follow-up email after an interview example:

Subject: Follow-Up: Louis Livecareer – Sales Manager Interview

Dear Hiring Manager,

I trust this email finds you well. Thank you for the opportunity to interview for the Sales Manager position earlier today. Our discussion about the role and insights into the team and company culture was enlightening.

I appreciated discussing specific topics during our conversation, such as recent sales strategies and market trends. I found the company’s commitment to innovation intriguing. Our dialogue only heightened my enthusiasm for the opportunity to contribute to Acme Inc. alongside such a talented team.

In closing, I would like to inquire about the next steps in the hiring process. Could you please provide an estimated timeline for when I can expect to receive updates or decisions? Additionally, if you need further materials or references from my end, please do not hesitate to let me know, and I will promptly provide them.

Thank you once again for your time and consideration throughout this process. I eagerly anticipate joining Acme Inc. and contributing to its continued success.

Warm regards,

Louis Livecareer

louislivecareer@livecareer.com

 

How to send a follow-up email after an interview

In the competitive landscape of job hunting, the follow-up email after an interview can be a critical tool in maintaining communication, reinforcing your interest and leaving a lasting impression on the hiring manager or recruiter.

Crafting an effective follow-up email involves timing and tone and ensuring you tailor the email’s content to the specific situation. Here’s a breakdown of when and how to send a follow-up email, along with examples for different scenarios:

Follow-up email after a phone interview

After a phone interview, you must express your appreciation for the opportunity and reiterate your interest in the position. Keep your email concise, thank the interviewer for their time, and highlight key points discussed during the call. Here’s an example:

Subject: Follow-Up: Millie Livecareer – Phone Interview

Dear Mr. Jacobson,

I hope this email finds you well. I am grateful for our insightful conversation during our recent phone interview. Discussing new integrated learning methods in a post-pandemic classroom was really enriching.

I’m even more enthusiastic about the opportunity to contribute to Lee H. Howard Elementary after our discussion, and I look forward to the possibility of taking the next steps in the process. Please don’t hesitate to ask if you require any further materials or information from me.

Thank you once again for considering my application.

Warm regards,

Millie Livecareer

 

Follow-up email after a long interview

After a comprehensive, in-person interview, your follow-up email should convey your appreciation for the time and attention given to you. Reaffirm your interest in the role and briefly summarize key takeaways from the interview. Here’s an example:

Subject: Follow-Up: Terrence Livecareer – In-Person Interview

Dear Hiring Manager,

I am extending my sincere gratitude for the opportunity to meet with you and the team today. Our discussion about content strategy, Google algorithm changes and technical SEO was incredibly insightful and reinforced my excitement about possibly joining Tudor, Inc.

I’m eager to contribute my skills and expertise to increasing Tudor’s presence in the digital space and bringing in more users to your products. If you need any additional information from me or have any further questions, please feel free to reach out.

Thank you once again for your time and consideration.

Best regards,

Terrence Livecareer

 

Follow-up email after no response

Suppose you have not heard back from the interviewer within the expected timeframe. In that case, it’s appropriate to send a polite follow-up email to inquire about the status of your application. Remain professional and courteous, expressing your continued interest in the role. Here’s an example:

Subject: Follow-Up: Polly Livecareer – Status of Application

Dear Ms. Tyler,

I hope this email finds you well. I am following up regarding the status of my application for the sales associate seasonal position. I’m still very interested in joining Urban Outfitters and contributing to increased sales goals this Winter Holiday season.

Please let me know if you need any updates or additional information from me. I appreciate your time and consideration throughout this process.

Thank you.

Warm regards,

Polly Livecareer

 

Follow-up email after not getting a job offer

Receiving a rejection can be disappointing, but sending a gracious follow-up email can leave a positive impression for future opportunities. Express gratitude for the consideration and ask for feedback. Here’s an example:

Subject: Follow-Up: Tobias Livecareer – Job Application

Dear Mr. Sánchez,

Thank you for considering my application for the staff accountant role. Although disappointed that I wasn’t selected, I appreciate the opportunity to interview with Juno, LLC and learn more about your team and culture.

If there’s any feedback you could provide regarding my application or interview, I would greatly appreciate it as I continue to refine my skills and search for the right fit.

Thank you once again for your time and consideration.

Best regards,

Tobias Livecareer

 

How to write a follow-up email after an interview

The previous follow-up email after interview examples is easy to customize with your details. Still, if you need an in-depth explanation of how to write each section and specific examples of what skills, qualifications and topics to discuss, this guide is for you. Let’s dive in!

1. Include a subject line with your name and desired role.

Your subject line should be concise and informative, indicating who you are and the purpose of your email. This helps the recipient quickly identify your message in their inbox. Here’s an example:

Subject: Follow-Up: John Doe – Marketing Manager Position

2. Show appreciation in the opening paragraph.

Start your email by expressing gratitude for the opportunity to interview. Doing so sets a positive tone and demonstrates your professionalism. Here’s an example:

“Dear Ms. Robins,

I hope this email finds you well. I am writing to express my sincere appreciation for the opportunity to interview for the Marketing Manager position at Lexicon.”

 

3. Reiterate your skills and experience in the body of your email.

In the body of your email, briefly summarize key points discussed during the interview and highlight how your skills and experience align with the role’s requirements. Here’s an example:

“We discussed my experience developing comprehensive marketing strategies and leading successful campaigns during our conversation. I am particularly excited about the opportunity to leverage my digital marketing and social media management skills to drive brand awareness and engagement for DinnerDash.”

4. Close by establishing next steps in the interview process.

Conclude your email by expressing your continued interest in the role and inquire about the next steps in the hiring process. By sharing this explicitly, you show initiative and keep the lines of communication open.

Here’s an example:

“I am eager to move forward in the interview process and contribute to the success of Po Valley Technologies. Could you please provide me with an update on the timeline for the next steps? I am available for any additional discussions or interviews as needed.

Thank you once again for your time and consideration.”

 

5. Sign off with your name and contact information.

Finish your follow-up email after an interview with an appropriate sign-off, such as:

  • Warm regards,
  • Best regards,
  • Kind regards,
  • Kindly,
  • Sincerely,
  • Respectfully,

Always include your full name and contact information, such as your phone number, so employers can readily contact you. Here’s an example:

Warm regards,

John Doe

123-456-7890

johndoe.com/portoflio

Follow-up email after interview templates

If you’re looking for more personalized follow-up email after interview examples, we have more templates tailored to other unique scenarios in the job interview process.

Short thank you email after an interview

A great way to show your professionalism and enthusiasm for a job is by sending your interviewer a quick thank you email immediately after the interview. This small note can set you apart from other candidates and keep you in the hiring manager’s mind as they interview others.

Example:

Subject: Thank You – Bertrand Livecarer

Dear Mr. Gracie,

I am grateful for the opportunity to interview for the administrative assistant at Boulder Event Planners. It was a pleasure discussing the role and learning more about your team. I look forward to the possibility of contributing my client relationship skills and organization to Boulder Event Planners.

Thank you once again for your time and consideration.

Best regards,

Bertrand Livecareer

 

Detailed follow-up email after an interview

Whether you had an excellent or less-than-excellent interview, a detailed follow-up email after an interview is a great way to boost your chances of being considered for the job. With a detailed follow-up email, you can provide more information you left out during your chat with the recruiter or re-try answering a specific question you weren’t so confident responding to.

Example:

Subject: Follow up post-interview – Sally Livecarer

Dear Hiring Manager,

I hope this email finds you well. I wanted to express my gratitude for the opportunity to interview for the customer service representative at Abbott. Our discussion was incredibly insightful and left me even more enthusiastic about being part of your team.

Upon reflection, I realized there were a few points I neglected to mention during our conversation that are pertinent to the role. Firstly, I wanted to elaborate on my experience with sales and upselling skills, which aligns well with the position’s responsibilities. I have successfully exceeded upselling targets in my previous role by 20% month-over-month through proactive engagement and personalized recommendations to clients.

Additionally, there was a question regarding how cultural competence helped me overcome career challenges that I would like to revisit. After further consideration, I would like to provide a more comprehensive response. In past roles, I faced challenges in effectively communicating and understanding diverse customer backgrounds. This required adapting communication styles and navigating cultural sensitivities to ensure clarity and positive outcomes. I successfully addressed these challenges through active listening and ongoing cultural competency training.

I am genuinely excited about the prospect of contributing to Abbott and am confident that my skills and experiences make me a strong fit for the role. If there are any additional materials or information you require from me, please do not hesitate to ask.

Thank you once again for considering my application. I am eagerly looking forward to the possibility of taking the next steps in the hiring process.

Warm regards,

Sally Livecareer

 

Interview follow-up email after 2 weeks

If two weeks have passed since your last job interview and the recruiter hasn’t gotten back to you, it’s wise to send a follow-up email after an interview to ensure you’re aware of the status of your application. However, if the recruiter informed you they would get back to you after longer than two weeks, wait until the deadline has passed to write.

Example:

Subject: Follow-Up: Madison Livecareer – Account Executive

Dear Ms. Yang,

I hope this email finds you well. It has been two weeks since our interview for the account executive role at Yang & Torres Agency and I wanted to follow up on the status of my application.

I am still invested in the opportunity to join your team and contribute to Yang & Torres Agency. Please let me know if you need any updates or additional information from me. I appreciate your time and consideration throughout this process.

Thank you.

Best regards,

Madison Livecareer

 

Follow-up email after an interview to decline job offer

If the recruiter offered you the job in your last interview, but you’ve decided you don’t want the job, send an email informing the recruiter of your decision. Sending this quick notification will allow the recruiter to focus on the available candidates, and they’ll appreciate the professionalism.

Example:

Subject: Follow-Up: Conrad Livecareer – Job Offer

Dear Hiring Manager,

I hope this email finds you well. I wanted to express my gratitude for offering me the senior software engineer role at Intuit. After careful consideration, I have decided to pursue another opportunity that aligns more closely with my career goals at this time.

I sincerely appreciate the offer and the time you and your team invested in considering my application. I wish Intuit continued success in the future.

Thank you once again.

Warm regards,

Conrad Livecareer

 

Follow-up email after an interview with HR

The interview with HR is an essential part of every job interview process, and it is just as important as interviews with potential direct supervisors. Maintain a professional tone, emphasize your qualifications and show how they align with the role’s requirements.

Example:

Subject: Follow-Up: Phil Livecareer – Interview with HR

Dear Ms. Sandra Watson,

I hope this email finds you well. I am expressing my sincere gratitude for the opportunity to interview for the Graphic Designer role at Loop. Our discussion provided valuable insights into the company’s culture and the role’s expectations, further confirming my enthusiasm for joining your team.

I am particularly excited about [mention specific aspects of the role or company] and am confident that my skills and experiences make me a strong fit for the position. During our conversation, I mentioned my experience with UI/UX Design and my work with video editing, and I believe they align well with the role’s requirements.

If there are any additional materials or information you require from me, please do not hesitate to ask. I am happy to provide further details to support my candidacy.

Thank you once again for considering my application. I am eagerly looking forward to the possibility of contributing to the success of Loop.

Warm regards,

Phil Livecareer

 

Follow-up email after an interview with supervisor

When following up with a potential supervisor after a job interview, express appreciation for their time and insights. Shed a light on your qualifications and how you can contribute to the team’s goals.

Example:

Subject: Follow-Up: Harold Livecareer – Interview with Supervisor

Dear Hiring Manager,

I am grateful for the opportunity to interview for the assistant manager position under your leadership at Costco Warehouse. Our discussion provided valuable insights into the team dynamics and the role’s expectations, further confirming my excitement about joining your department.

I look forward to contributing to strategic planning and process improvement initiatives within the department, leveraging my background in operations management and efficiency optimization. Additionally, I am eager to collaborate with the team on implementing innovative training programs to enhance employee development and customer service excellence.

During our conversation, I mentioned my experience with streamlining inventory management systems and leading cross-functional teams to achieve operational goals, which will be a great asset regarding what you’ve expressed the team is currently lacking.

If there are any additional materials or information you require from me, please do not hesitate to ask. I am more than happy to provide any further details to support my candidacy.

Thank you once again for considering my application. I am eagerly looking forward to the possibility of contributing to the success of Costco Warehouse under your direction.

Warm regards,

Harold Livecareer

 

Follow-up email after an interview with CEO

In some work environments, such as small businesses and start-ups, or when applying for a senior or VP role, it’s common to interview with the company’s CEO. When following up with a CEO, keep a respectful tone throughout the email and express your commitment and passion for the company’s vision and mission.

Example:

Subject: Follow-Up: Ayesha Livecareer – Interview with CEO

Dear Mr. Bowen Patrickson,

I hope this email finds you well. I sincerely appreciate the opportunity to interview for the role of Marketing Manager and discuss Titano’s vision and goals with you. Our conversation was incredibly insightful and further ignited my passion for the opportunity to contribute to your esteemed company.

I am particularly inspired by Titano’s commitment to sustainability and innovation, as evidenced by your recent eco-friendly product initiatives and community engagement projects. I am eager to lend my skills and experiences in digital marketing and brand development to support your objectives in these areas.

As discussed, my experience with launching successful social media campaigns and implementing data-driven marketing strategies aligns well with Titano’s vision of expanding market reach and enhancing brand visibility. I am confident that my contributions will propel the company forward into what you and the ELT members envision.

If there are any further details I can provide to support my candidacy, please do not hesitate to ask.

Thank you once again for considering my application. I am eagerly looking forward to the possibility of contributing to the success of Titano and working alongside you to achieve your vision.

Warm regards,

Ayesha Livecareer

 

Follow-up email after an interview with a colleague

When following up with a colleague, build rapport and reinforce your fit within the team. Express appreciation for their insights and emphasize your enthusiasm for potential collaboration. Also, if you interviewed with more than one potential colleague, ensure you email each person separately.

Example:

Subject: Follow-Up: Kendra Livecareer – Interview with team members

Dear Mr. Arnold Paterson,

I am writing to express how glad I am to have the opportunity to interview with you and the team for the project manager role at NuBond. Our discussion provided valuable insights into the team dynamics and the collaborative environment at NuBond, something I value highly in prospective work environments.

I admire the collaborative nature of the team and the emphasis on open communication and knowledge sharing, as discussed during our interview. I am eager to contribute to fostering and leveraging this collaborative environment to drive project success.

During our conversation, I mentioned my experience with leading cross-functional teams and managing complex projects, which I believe matches the team’s collaborative approach at NuBond. Additionally, my proficiency in project management software and ability to streamline processes would complement the current members’ skill sets effectively.

If there is anything else you wish to know about me, please reach out. I look forward to connecting with you and discussing my potential as a candidate.

Thank you once again for considering my application. I am eagerly looking forward to the possibility of contributing to the success of NuBond and working alongside such a talented group of individuals.

Warm regards,

Kendra Livecareer

 

  • Pro Tip: Need extra help writing your application documents as you continue the job search? Try our Cover Letter Builder to create a personalized letter to help you stand out to recruiters by showcasing your most relevant skills and experiences.

Tips for following up after an interview

  1. Take advantage of the follow-up email to address any points you should have mentioned or want to elaborate on from your interview.
  2. Send your interview follow-up email within 24 hours of your interview. This prompt communication demonstrates your enthusiasm and professionalism.
  3. Start your email with the name of the person who interviewed you. If you’re on a first-name basis, use their first name. Otherwise, include both their first and last name to maintain formality.
  4. Keep your follow-up email appropriately brief. Conciseness is critical in maintaining the interviewer’s attention and respect for their time.
  5. Close the letter with your name, contact information, phone number, and email address.
  6. Before sending your follow-up email, proofread it for spelling or grammatical errors. A polished and error-free message reflects positively on your attention to detail and communication skills.

About the Author

CPRW, Career Advice Expert

Gabriela Hernandez CPRW, Career Advice Expert

Gabriela Hernandez is one of LiveCareer's resident writers. She graduated from the University of Puerto Rico with a degree in Journalism. Throughout her career, she has tackled copywriting, blog articles, journalistic writing, academic writing, resume writing, and even prose and verse.

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