Edit this cover letterMedical Records Clerk Cover Letter Examples
Apply for jobs confidently with our medical records clerk cover letter examples. These samples and writing guide are all you need to create an application letter that lands a job.
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TABLE OF CONTENTS
Free Medical Records Clerk Cover Letter Example
Copy this free cover letter template, fill in the blanks and use the instructions on each section to write an effective cover letter.
Your name
[City, State ZIP Code]
[Your Email Address]
[Your Phone Number]
[Today’s Date]
[Hiring Manager’s Name]
[Company Name]
[OPTIONAL: Department Name]
[Company Address]
[City, State ZIP Code]
Dear [Mr./Ms. Hiring Manager or Recruiter last name],
This section is your opener and should contain your ‘purpose’ or interest statement that explains why you would be interested in the job posting or the company. Make sure to reference keywords and statements from the job description.
This section is your opener and should contain your ‘purpose’ or interest statement that explains why you would be interested in the job posting or the company. Make sure to reference keywords and statements from the job description.
The body paragraph (s): should contain skills and qualifications related to the job, i.e., provide a narrative example of how your job-related skills were obtained/honed. Your goal here is to match the skills to the employer’s needs. Justify how your career experiences could fit into the position and the organization.
The end paragraph: is the closer that would signify a ‘call to action’ by reiterating an essential qualification for the position you possess and an appreciation for the employer’s consideration.
Closing statement: Thank the employer/recruiter for their time.
Sincerely,
— Your Full Name
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How to Write a Medical Records Clerk Cover Letter
The following cover letter example will help you identify the key sections in a cover letter and what to include in each one.
In the following writing guide, you'll find more details on how to tailor your letter to your target medical records clerk role.
STEP 1
Format your cover letter’s header correctly
Every cover letter must have a properly formatted header. In this first section, you'll share the letter's date, details about the recipient and a formal greeting.
Strong cover letter header example:
April 09, 2025
Sarah Thompson
Human Resources Manager
HealthFirst Clinic
1234 Elm Street
Los Angeles, CA 90017
Dear Ms. Thompson,
Weak cover letter header example:
Randy W. McDoogle
randymcdoglle@example.com
(123) 456-7890
234 Ottawa St.
Metropolis, RKQ 12345
June 25th, 20XX
To who it may concer,
Dear sir/madam
ABC Petrol and Gas Co.
Attention: Ms. Cheryl Tailer
456 Elm St.
Neverland, FG 99999
PRO TIP
Using the recipient's name in the greeting demonstrates attention to detail and personalizes your letter. Try to avoid generic salutations like “To Whom It May Concern.“ For more options, explore our guide on addressing a cover letter when you don't know the recipient's name.
STEP 2
Introduce yourself in the opening paragraph
The way you introduce yourself to hiring managers in your cover letter's opening paragraph will set the tone for the rest of your letter. Stand out by mentioning key skills and qualifications, and state your interest in the particular medical records clerk position.
Strong opening paragraph example:
As a dedicated administrative assistant with over four years of experience in healthcare settings, I am excited to apply for the position of Medical Records Clerk at Green Valley Health. My background in medical record management has prepared me for this role, notably when I spearheaded a digitization initiative that reduced patient document retrieval times by 30%, enhancing overall office efficiency.
Weak opening paragraph example:
Hey there, I'm reaching out about the Medical Records Clerk position at Green Valley Health. I have a background in healthcare admin. Looking forward to joining your team.
PRO TIP
If a current employee has referred you for the position, mentioning it here can make a big difference. Check out our article on referral cover letter openings for examples of how to do this effectively.
STEP 3
Share relevant achievements in the body paragraph
Your cover letter's body paragraph should consist of one or two paragraphs — or even bullet points — sharing what makes you the ideal candidate for the medical records clerk role. Ensure you include relevant quantifiable achievements and more insight into who you are as a professional.
Strong body paragraph example:
With over three years of experience as a medical records clerk, I efficiently managed patient files, enhancing retrieval time by 30% through meticulous organization. My proficiency in data entry allowed me to maintain 99% accuracy in record updates. Overcoming the challenge of transitioning to a new electronic health record system, I trained staff and improved departmental efficiency by 20%. My attention to detail and organizational skills are strengths I'd leverage to benefit your healthcare team.
Weak body paragraph example:
I am interested in the medical records clerk position because I need stability and think I could do well. My knowledge of medical records is limited, but I learn fast. I haven't had a chance to manage records directly yet, but I believe I can adapt quickly if given the chance to prove myself.
STEP 4
Finish by encouraging next steps
The closing paragraph will be the final section of your medical records clerk cover letter. Use this section to share any final skills or qualifications you possess and state your interest in a future interview. Go for confident tone and proper sign-off before signing your name.
Strong closing paragraph:
My experience with electronic health records and meticulous attention to detail make me an ideal candidate for the Medical Records Clerk position at St. Mary’s Hospital. I am eager to bring my skills to your team and ensure the accurate management of patient information. I would appreciate the opportunity to discuss my qualifications further. Thank you for considering my application.
Sincerely,
Michael Thompson
Weak closing paragraph:
Thank you for taking the time to review my application for the medical records clerk position. I guess I would like to contribute to your team and am eager to learn more. If you feel I fit what you're looking for, it would be great to possibly discuss the opportunity further.
Sincerely,
Laura Scott
After completing this step-by-step guide, you'll be able to write a compelling cover letter for any medical records clerk role. However, don't waste your time with word processors like Word or Google Docs; take advantage of the pre-formatted cover letter templates and content suggestions our Cover Letter Builder offers. You'll be able to create a custom cover letter in minutes!
Top Skills to Include in Cover Letter Examples for Medical Records Clerk
Use this list of in-demand skills for a medical records clerk when writing your cover letter. Include a few of these soft skills and hard skills to show employers you have the interpersonal abilities and knowledge to thrive in the role.
- Electronic Health Records
- Data Entry
- Medical Terminology
- HIPAA Compliance
- Filing Systems
- Record Auditing
- Healthcare Software
- Patient Privacy
- Document Scanning
- Information Security
- Clerical Duties
- Organizational Protocols
Find more skills and content suggestions that make sense for your medical records clerk cover letter using our Cover Letter Builder to create a custom document. By simply sharing your desired job and writing style, we'll generate a letter in minutes!
Similar Medical Records Clerk Cover Letter Examples
Find more related cover letter examples below! Click on any template to customize it!
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