supervisory voucher examiner resume example with 20+ years of experience
Quality-driven [Job Title] with [Number] years working with teammates to support accounting functions. Consistently accurate when entering data, [Skill] and [Skill]. Expert at proofreading, identifying mistakes quickly and informing supervisors of issues for error-free accounting. Dynamic and highly qualified [Job Title] with extensive knowledge of accounting principles, taxation policies and income tax procedures. Well-organized and diligent about keeping records current, statements accurate and accounts reconciled for fully compliant tracking, reporting and auditing of financial records. Knowledgeable about [State], federal and GAAP standards.
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- Handled payroll services for over 800 employees successfully every pay periodtimes per [Timeframe].
- Process payroll using WinTA for the Embassy staff
- Manages Mission Nigeria US Direct Hire and Locally Employed Staff (LE Staff) payroll systems
- Process vendor payments using the RFMS/Momentum, ILMS eInvoicing package and Coast.
- Manages the processing of over $100,000.00 payment annually
- Executed the implementation of Integrated Logistics Management System (ILMS) eInvoicing that involved the creation of different Approval groups for each Sections of the Embassy and added the necessary staff for the approval of invoices to aid Internal Controls
- Continual training of the Vouchering team and other sections on the use of the ILMS eInvoicing application
- Developed the ‘Cheat Sheet’ for the Voucher Examiners (VEs) and Approvers in other sections
- Assisted Equatorial Guinea Mission with the implementation of paperless Integrated Logistics Management System (ILMS) eInvoicing as well as the training of the Vouchering staff
- Executed the implementation of NeVIP paperless payment system
- Worked the recovery of $801,000 overcharged electricity from utility company.
- Maximizes the Financial Management Center Vouchering unit efficiency by providing Standard Operating Procedures to improve efficiency and reduce delayed payments
- Motivates subordinates through feedback on performance and training
- Coordinated and process all Embassy Abuja payroll activities
- Processed all Official Residence expenditure vouchers for the Ambassador and Deputy Chief of Mission
- Liaised with Global Financial Service Center, Charleston on all American and LE Staff payroll issues that included processing of Foreign Allowances, Service Need Differential, Allotment of Pay, Request for Advance of Pay, etc
- Trained and provided guidance to Timekeepers on Time and Attendance (T&A) policies and procedures
- Liaised with local banks on all staff banking issues
- Provided explanations on Earnings and Leave Statements to staff members
- Reconciled Mission Consular Cashier Collections Receipts
- Processed Vendors payments and Travel Vouchers
- Administrator for the Locally Engaged Staff (LES) Travel Card
- Logging and tracking of all types of payment vouchers (Vendors invoices, Travel Advances, Travel Vouchers, etc,)
- Maintained adequate vouchers filing systems
- Drafted correspondences (cables, letters and reports) for the Financial Management Officers’ review.
- Reviewed draft documents for formatting, spelling and compliance with procedural requirements and clearances
- Routed Financial Management Office (FMO) correspondences to appropriate employee/departments
- Coordinated collection of signature from from appropriate Mission staff members.
- Maintained Financial Management Office staff leave plan and acted as section Timekeeper
- Arranged and made the Financial Management Office staff travel arrangements
- Managed the inventory of FMO office equipment
- Maintained adequate expendables supplies
- Responded to enquiries and confirmed vendors checks to the bank
- Received and routed incoming calls and correspondence to promote timely communication.
- Oversaw office inventory by restocking supplies and submitting purchase orders.
- Created agendas, meeting notes and other documents to enhance collaborative process.
- Checked office supplies stock and placed orders to maintain levels.
- Verified operation of office equipment by completing preventive maintenance requirements and calling for repairs.
- Scheduled conferences and associated travel arrangements, including hotel, airfare and ground transportation.
- Coordinated communications, including taking calls, responding to emails and interfacing with clients.
- Tracked Works Section personnel vehicles monthly fuel
- Responsible for ISO Quality System Documentation
- Organized ISO Quality System training programs
- Prepared departmental monthly reports
- Sent and received email messages, fax messages, and other correspondences
- Monitored and controlled office machines and stationeries
- Drafted and typed confidential and general documents
- Editor of in-house Management Digest magazine
- Shorthand note taking and transcription
- Responded to enquiries
-Assisted in immigrating United States Mission to Equatorial Guinea payment system from Paper to paperless Integrated Logistics Management System (ILMS) eInvoicing (2017)
- Immigrated United States Mission to Nigeria payment system from iDox NeVIP system to Integrated Logistics Management System (ILMS) eInvoicing (2016)
- Immigrated the United States Mission to Nigeria’s payment system from paper to a Paperless system using the iDox NeVIP system (2014)
- Conversion of US Mission Nigeria Locally Employed Staff (LE Staff) salary bank accounts from 14digit numbering scheme to NUBAN 10-digit numbering scheme authorized by the Central Bank of Nigeria (2012)
-Vouchering Support to United States Embassy, Lusaka during the
Secretary of State visit (2011)
-Initiated Payroll training for Timekeepers and LE staff (2008)
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Resume Overview
School Attended
- Federal Polytechnic
- Federal Polytechnic
- Ajogbo Grammar School
Job Titles Held:
- Supervisory Voucher Examiner
- Payroll Liaison/Voucher Examiner
- Secretary
- Secretary
Degrees
- Bachelor of Arts
- Associate of Arts
- High School Diploma
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