secretary ii resume example with 20+ years of experience
Skillful and dedicated Administrative Assistant with extensive experience in the coordination, planning, and support of daily operational and administrative functions. Demonstrated capacity to provide comprehensive support for executive-level staff including scheduling meetings, coordinating travel, and effectively managing all essential tasks. Proven track record of accurately completing research, reporting, information management, marketing, and business-development efforts within budget requirements. Adept at developing and maintaining detailed administrative and procedural processes that reduce redundancy, improve accuracy and efficiency, and achieve organizational objectives. Highly focused and results-oriented in supporting complex, deadline-driven operations; able to identify goals and priorities and resolve issues in initial stages. Proficient in Microsoft Office System, QuickBooks and QuickBooks Pro, Microsoft Windows operating system, and type 80 wpm with complete accuracy, shorthand.
- Multi-Line Phone Systems
- Confidentiality Understanding
- Appointment Scheduling
- Dictation experience
- Account reconciliations knowledge
- Quickbooks
- Report writing
- Supply ordering
- Verbal and written communication
- Expense tracking
- Keyboarding skills
- Inter-office communications
- Business correspondence
- Database maintenance
- Payment posting
- Office administration
Worked with Code Enforcement Officers looking up Municodes, sending letters, inspecting properties, look up ownership through Orange County Appraisers. Conducted and took minutes at Code Enforcement Hearings. Worked closely with Community Development for demolishing residences and/or business that were condemned.
Worked with Police Department for Red Light infractions. Kept track of dates payments from tickets were due, sent notices via Certified Mail. Attended court hearings and notarized and accepted payments.
Worked in Public Services Department which housed nineteen (19) Divisions including Water, Sewer, Sanitation, Water Plant, Wastewater Plant, Fleet, Streets & Grounds, Lift Stations, Facility Maintenance.
Answered mutli-line phones for both residents and commercial businesses within the City limits to assist in their needs and/or concerns. Entered Work Orders through iWorq program, checked water work orders and payments through Edmunds program, checked daily on GovQA for work orders though the City website.
Scanned all documents into Contentverse.
Entered all information and tests for backflow systems within the City limits into Tokay program. Mailed yearly notices to residents and commercial accounts. Approximately 22,000 each year.
Updated Street listings for trash pick up days.
Entered Incident Reports and conducted Safety Committee Meetings quarterly.
Updated and emailed a weekly Standby Listing for after hours work for all divisions.
Handled Petty Cash.
Entered locates for departments through Sunshine 811
Used Sensus to assist homeowners with water consumption.
Ordered all office supplies through Office Depot Contract website.
Responded to emails and other correspondence to facilitate communication and enhance business processes.
- Created and maintained all software programs for the Business; Microsoft programs, Excel spreadsheets, QuickBooks Pro, UPS Office Online, Federal Express Online Created and maintained Accounts Payable, Accounts Receivable and Payroll for all Employees including enrolling and administering changes in employee benefits Process Credit Cards payments Organized and maintained files and records for Corporate Taxes Created and maintained Invoicing and Billing for Incoming and Outgoing product.
- Prepared presentations, spreadsheets and other documents for weekly and monthly sales meetings Tracked and processed invoices, expense reports and purchase orders Prepare and track Vendor orders and invoices Prepare Bank deposits Assist in hiring of employees Arranged travel; airfare, hotel, transportation along with set up and attending Trade Shows both Domestic and International General office duties including answering telephones, distributing mail, maintenance of office equipment and shorthand.
- Co-owner of Hot Stamping Foil Manufacturer Directed all administrative and project support efforts.
- Conducted in-depth business-development research and compiled results for review.
- Created and maintained all software programs for the Business; Microsoft programs, Excel spreadsheets, QuickBooks Pro, UPS Office Online, Federal Express Online Conducting interviews on new hire, processed reference and background investigations Created, organized and maintained filing system, Website and daily, weekly and monthly sales forecasts and maintained Inventory of Hot Stamping Foil between U.S.
- And Europe Ordered and maintained supplies and office equipment, including winding machines, cutting lathe and forklift maintenance Created and maintained Accounts Payable, Accounts Receivable and Payroll for all Employees including enrolling and administering changes in employee benefits Created and maintained our Telemarketing Department and Collection Department Generated corporate sales contracts and proposals both Domestic and International Maintained vital competitive analysis process to facilitate implementation of aggressive company marketing strategy Developed presentations for our sales people, manufacturer and customers Prepared weekly and monthly Expense Reports.
- Created and maintained Invoicing and Billing for Incoming and Outgoing product.
- Organized and maintained files and records for Corporate Taxes Arranged travel; airfare, hotel, transportation along with set up and attending Trade Shows both Domestic and International Correspond via email and telephone with manufacturer in Japan.
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Resume Overview
School Attended
- S.U.N.Y Farmingdale
- Lindenhurst Senior High School
Job Titles Held:
- Secretary II
- Office Manager
- Vice President/ Secretary Treasurer
Degrees
- Degree
- High School Diploma
By clicking Customize This Resume, you agree to our Terms of Use and Privacy Policy