division secretary resume example

Attended, set up, and recorded Mayor and Council meetings on a rotational basis

Prepare Mayor and Council Meeting Minutes for posting on City Website

Posted liquor license notices throughout City of Tucson using a City Vehicle

Served as secretary for the "Commission on Disability Issues"; attended meetings, posted agendas according to City policy, and prepared meeting minutes for this Commission

Received, researched and processed public records requests via the City of Tucson email

Assisted with City of Tucson elections during election seasons

Fielded calls from public at front desk for City Clerk's Office

Received and documented claims against the City of Tucson

Used SIRE, public records system to enter official City documents

Maintained professional etiquette while working among city officials such as the Mayor, the City Manager, City Council Members, and City Attorney's

Managed travel, passports, & visas for Procurement business and engineering groups

Provided administrative support for 1-3 Procurement managers, multiple business commodity managers in 3 cities, and engineers including creating purchase requisitions, managing vendor invoices in OB10, procuring meeting rooms via HP meeting systems, hosting groups of international visitors and setting up lodging, meeting rooms, etc., purchase computer equipment and office supplies, ship and receive items world-wide, arrange for training and group events for procurement teams, update and maintain supplier files, pull Dunn & Bradstreet reports as requested from business managers, prepare presentations for meetings, arrange conference rooms and teleconferences world-wide, assisted high-level management in confidential meetings as requested, served as the lead for the HP Scholarship fundraising Committee, other duties as assigned.