LiveCareer-Resume

division secretary resume example with 20+ years of experience

Jessica Claire
  • Montgomery Street, San Francisco, CA 94105 609 Johnson Ave., 49204, Tulsa, OK
  • Home: (555) 432-1000
  • Cell:
  • resumesample@example.com
  • :
Summary

Educated, dependable, and seasoned administrative professional with 20 years experience working in both government and public arenas. Highly organized, showing great initiative, efficiency, quality of service, ability to work with all people in diverse environments, possessing strong process improvement initiative to reduce labor, simplify tasks, and increase productivity. Recognized for hard work, great service with a smile, and maintaining professionalism and confidentiality.

Skills
  • Data entry
  • Excellent organizational skills
  • Strong process improvement & initiative skills
  • Experienced office and administrative skills, 20+ years
  • Professional etiquette, dress, and demeanor
  • Ability to maintain confidentiality working in law enforcement environment
  • Excellent writing and communication skills
  • Multi-tasking, high-output
Experience
Division Secretary, 07/2018 to Current
Life Care Centers Of AmericaSeneca, KS,

Receive and log confidential personnel documents such as Employee Evaluations, Internal Affairs cases, etc.

Maintain Division org chart and roster for 110 people

Prepare and review travel memorandum for division and route for signatures

Act as Tucson Police Department Liaison with Department of Transportation and Department of Public Safety for Covert Operations

Manage all TPD Officer Involved Shooting interviews and transcripts for review by Office of Internal Affairs

Maintain and update Guard Duty Logs for injured prisoners under medical supervision

Assist with HR duties by updating detective schedule changes in Kronos-Telestaff

Use ILEADS to look up case information for other law enforcement agencies and outside callers

Maintain TOC certification through CJIS

Prepare Confidential and professional letters

Provide information and assistance to outside callers and transfer to appropriate unit detective, sergeant, or command staff

Reconcile credit card charges for travel and purchases for Central Investigations Division

Collect and distribute business correspondence to all personnel under Central Investigations Division

Maintain several important Excel spreadsheets related to department detective duties

Use Smart Sheet to maintain all current cases being investigated and prosecuted in conjunction with Pima County Attorney's Office

Administrative Assistant, 10/2016 to 07/2018
AspiranetVisalia, CA,

Attended, set up, and recorded Mayor and Council meetings on a rotational basis

Prepare Mayor and Council Meeting Minutes for posting on City Website

Posted liquor license notices throughout City of Tucson using a City Vehicle

Served as secretary for the "Commission on Disability Issues"; attended meetings, posted agendas according to City policy, and prepared meeting minutes for this Commission

Received, researched and processed public records requests via the City of Tucson email

Assisted with City of Tucson elections during election seasons

Fielded calls from public at front desk for City Clerk's Office

Received and documented claims against the City of Tucson

Used SIRE, public records system to enter official City documents

Maintained professional etiquette while working among city officials such as the Mayor, the City Manager, City Council Members, and City Attorney's

Administrative Assistant III, 01/1992 to 06/2009
Abbvie, IncEdmond, OK,

Managed travel, passports, & visas for Procurement business and engineering groups

Provided administrative support for 1-3 Procurement managers, multiple business commodity managers in 3 cities, and engineers including creating purchase requisitions, managing vendor invoices in OB10, procuring meeting rooms via HP meeting systems, hosting groups of international visitors and setting up lodging, meeting rooms, etc., purchase computer equipment and office supplies, ship and receive items world-wide, arrange for training and group events for procurement teams, update and maintain supplier files, pull Dunn & Bradstreet reports as requested from business managers, prepare presentations for meetings, arrange conference rooms and teleconferences world-wide, assisted high-level management in confidential meetings as requested, served as the lead for the HP Scholarship fundraising Committee, other duties as assigned.

Education and Training
Bachelor of Arts: Public Administration, Expected in 12/2015 to Washington State University, Vancouver, WA - Vancouver, WA,
GPA:
Status -
Associate of Arts: General Studies, Expected in 06/2011 to Clark Community College - Vancouver, WA,
GPA:
Status -
Certificate of Completion: Community Leadership, Expected in 05/2007 to Leadership Clark County - Vancouver, WA,
GPA:
Status -
Additional Information

I am a Notary for the State of Arizona

I am TOC certified till July 2020

I successfully passed an extensive background check, fingerprinting, and lie detector test during the application process for the Tucson Police Department

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Resume Overview

School Attended

  • Washington State University, Vancouver, WA
  • Clark Community College
  • Leadership Clark County

Job Titles Held:

  • Division Secretary
  • Administrative Assistant
  • Administrative Assistant III

Degrees

  • Bachelor of Arts
  • Associate of Arts
  • Certificate of Completion

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