Division Secretary November 2010 to CurrentNational Institute of Standards and Technology - Gaithersburg, United States, MS MD
Fred Lehnhoff National Business 301 firstname.lastname@example.org (*) Institute of Systems 975 Standards Division Chief 2290 and Technology Heather Snow National Manager of 301 Heather.email@example.com (*) Institute of Customer 975 Standards Relationship 6387 and and Product Technology Management Morgan Glines National IT Specialist 301 firstname.lastname@example.org (*) Institute of 975 Standards 8457 and Technology Farah National Financial 301 Farahnaz.email@example.com Shirmohammadi Institute of Administrative 975 (*) Standards Specialist 2948.
Assistant Building Facilitator April 2009 to November 2010National Institute of Standards and Technology - Gaithersburg, United States, MD
Working with Supervisor of Janitorial to ensure proper cleaning of the building.
Working and meeting biweekly with Plant management on issues related to air quality, environment and safety.
Acting as Division Safety officer and Lead Building Evacuation Coordinator to include yearly training, and input of any safety related incidents for employees into the IRIS system.
Acting as Property Manager for 40 people.
Duties include: conducting a yearly inventory with result of 100 percent locatable property each year, submitting excess property requests for obsolete property, coordinating property moves with desktop support and input of new/moved property into the Oracle Database system,p and preparing 30 day and greater property passes,.
Hours per week: 40 Series: 0318 Pay Plan: ZS Grade: 3 Group Secretary (This is a federal job Managing the administrative work flow for two groups within the Information Access Division of the Information Technology Lab.
Duties include: Arranging and processing travel for employees, invited lecturers, guest researchers, and potential new employees using Travel Manager software, while coordinating with the onsite travel agency.
Submitting and tracking Visa and Passport applications.
Assisting Group Leaders with creation and submission of important documents and memorandums.
Additionally, presenting pertinent data in appropriate presentation form using Microsoft office applications.
Reserving conference room space and inviting employees and management to meetings, interviews, and special events through the Outlook calendaring process.
Receiving and screening calls for management and handling the call when appropriate.
2/15/2016 Print Resume Registering and receiving visitors and escorting them to the appropriate destination.
Initiating, submitting, and tracking pertinent paperwork and information for all new hires to include: relocation expense, computer access and setup, Travel Manager access, phone purchase, and directory information.
In addition, preparing and maintaining personnel files to include management and Human Resource approved: Performance Plans, Alternate Work Schedules, Telework Agreements, Separation and Safety forms.
Purchasing computer equipment, software, and office supplies with a Government Bank card ( 20k limit) and reconciling monthly using the CPCS (Commerce Purchase Card System).
Using the Comprizon Request software system to submit documentation to acquisitions management for purchase contracts of items or services valued over 3K.
Using the Guest Researcher Database (NAIS) to input pertinent researcher contract information for electronic approval by management and the Office of International and Academic Affairs.
Time keeping using Web TA software (Time and Attendance).
Coordinating with the Office of Security on procedures for obtaining employee badges and security clearances.
Assisting with conference planning, registration, and management.
Coordinating with Group Leaders to procure office furniture, and help plan and coordinate office moves.
Preparing appropriate telecommunication forms for phone directory updates and purchases, as well as coordinating simultaneous telephone and computer moves.
Accessing the NIKE Publications Database in order to print pertinent forms for approval and tracking of scientific papers to be published.
Coordinating with Division Property Manager on tagging new equipment, removing extraneous property, and preparing property passes.
Routing appropriate forms through an electronic approval process (eapproval).
Designing and maintaining filing systems for employee travel, acquisition contracts, and other specialized files.
Supporting the Division Chief as requested (ie: screening phone calls and updating the Division Chief's calendar with the Group Leader's leave schedules).
Owner June 2005 to April 2009Coldstone Creamery - Frederick, MD
Hours per week: 40 Managing and implementing contracts with regard to processing payroll and managing payroll transactions for three stores.
Managing the health insurance contract for owners of the company and managers of three stores.
Working with state and local regulatory agencies on payroll and tax issues.
Helping to secure financing for all three businesses.
Purchasing operating supplies, handling customer service inquiries, and charitable contribution requests, developing and maintaining vendor relations, and managing local store marketing.
2/15/2016 Print Resume Training and supervising employees.
Running daily store operations.
Reviewing and responding to incoming correspondence for all three businesses.
Supervisor: same as employee (3017880423) Okay to contact this Supervisor: Yes.
Marketing Manager December 2004 to May 2005Avemco Insurance Company - Frederick, MD
Hours per week: 50 Supervising the graphic artist and managing all graphic related projects.
Training the marketing coordinator and monitoring work flow and projects, such as a partner's program and print buying.
Managing existing direct mail programs and implementing new ones, maintaining vendor relations with current direct mail houses, and implementing cost analysis in obtaining new direct mail house services.
Working with the Director of Advertising on creating and implementing the budget for the department.
Managing and tracking media placement for all advertisements placed in magazines, on Avemco's website, and in other media.
Meeting and reporting monthly to senior executives on advertising work flow and statistics.
Directing work flow pertaining to participation in seven air shows, including purchasing logo items and apparel.
Marketing Coordinator December 2001 to November 2004Avemco Insurance Company - Frederick, MD
Hours per week: 50 Working with Graphic Artist to create printable inventory for Avemco's marketing department such as: brochures, stationary, and logo items.
Purchasing and tracking all printable inventory.
Bidding out print projects for cost savings effort established in marketing, while maintaining an ongoing relationship with all current print vendors.
Developing and overseeing the print budget and reporting monthly variances to management.
Tracking all advertising materials, website data, customer survey database data, and trademark renewals.
Coordinating marketing duties for seven annual air show schedules, such as creating signage, travel, and entertainment arrangements.
Handling billing for all marketing expenses, answering calls related to the Avemco Partnership Program,.
2/15/2016 Print Resume calling prospective pilots to participate in an Avemco Focus Group, and providing administrative support to the marketing director and staff.
Executive Secretary June 1999 to December 2001Avemco Insurance Company - Frederick, MD
Hours per week: 40 Preparing correspondence arranging executive meetings and taking minutes ordering all computer equipment and supplies tracking hours for external consultants and processing invoices, expense reports, and travel arrangements for three departments.
Coordinating the Y2K plan for the Frederick facility.
Comanaging Avemco's copier purchase project, including cost analysis, data research, and purchase/contract negotiations.
Managing and overseeing Avemco's trademark file transfer, including organizing company trademarks with renewal dates and establishing tracking processes.
Planning and coordinating interdepartmental functions and events as well as coplanning company wide events, such as Christmas parties, company picnics, and other company functions Screening calls for the Chief Operating Officer and receiving high level executive visitors.
Cash Management Specialist March 1987 to June 1998Ryland Mortage Company - Parkway, MD
Hours per week: 50 Supervising and training payoff processing and payment processing personnel on procedures.
Coordinating, monitoring, and processing payoff statements, posting payoff checks and monthly mortgage payments, ordering original documents, and preparing release of liens while ensuring compliance with state and federal laws.
Acting as a liaison between Ryland Mortgage Company branches and customers on refinances, and answering payoff and payment processing related inquiries from customers, custodians, title companies, attorneys, and escrow companies.
Implementing and administrating an automated lockbox system for payoff checks, an automated IVR system with Fax response, and an automated document request and release system.
Developing procedures and implementing data tracking for customers involved in the Soldier/Sailor Relief Act and calling on thirtyday past due accounts.
Creating and implementing guidelines for credit correction dilemmas and reporting results to major credit.
Bachelor's Degree : Business and Economics, 06/1985Hendrix College - Conway, AR, United StatesBusiness and Economics
Microsoft Suite (Outlook, Word, Excel, and Access), Smart Stream budget, Quicken and QuickBooks. Government software: NAIS (Guest Researcher), Web TA (Time & Attendance), EApproval, NIKE (publication), Travel Manager, Commerce Learning Center (training), CPCS (Commerce Purchase Card System), Comprizon Request Software (for purchases over 3K), Oracle Property Database, Business Objects Reporting Software for Property, Service Now. Payroll software knowledge includes Primepay and ADP. Typing: 70 WPM