I am an Oil and Gas professional with Administrative Assistant experience. I am seeking a rewarding and stable career opportunity; while maintaining a flexible work/life balance.
Microsoft Office proficiency
Articulate and well-spoken
Meticulous attention to detail
Professional and mature
Administrative support specialist
Hiring and retention
Training and development
Personnel records maintenance
New hire orientation
Exceptional interpersonal skills
Strong problem solver
Works well under pressure
Decreased costs by 30% by negotiating pricing with vendors regarding billing.
Formally recognized for playing an instrumental role in the implementation of cost savings measures. Coordinated all department functions for team of 5+ employees.
Promoted to Training Manger after 4 years of employment.
Developed and implemented company's first employee manual outlining all proper business procedures and office policies.
Helix Energy SolutionsHouston, TexasTraining Manager12/2013 to 02/2016
Managed five Administrative Assistants to ensure daily task were carried out.
Monitored that all regulatory, client and WOUS requirements for qualifications, training and competence assessments were effectively implemented and intervened when necessary to ensure that all applicable requirements were met.
Responsible for the development and continuous improvement of the competence assurance system; training programs and management system procedures related to compliance and training.
Identified qualifications and training requirements and compliance for WOUS Workforce.
Identified core competencies in constitution with department managers.
Ensured that requirements were reflected in the WOUS Management System.
Monitored and oversaw the NS-5 Crewing and record system and ensured that the relevant Administrators were using the system in accordance with WOUS procedures.
Identified training vendors & training courses that met all relevant requirements and ensure that required vendors were approved suppliers.
Created Training Manual and implemented with the assistance of the Regulatory Compliance Manager.
Prepared budgets for training and monitored/analyzed spending associated with training.
Provided the Regulatory Compliance Manager, General Marine Manager and Sr.
Vice President with budget information as required.
As focal point, ensured that ISNetworld was maintained up to date and liaise with management in ISN compliance.
Liaise with clients to establish and meet client specific training requirements.
In consultation with department Managers, maintain as up-to-date library of Job Descriptions and Competence Profiles for onshore and offshore personnel and ensure copies are sent to Corporate HR.
In consultation with hiring Managers, take part in selection, recruitment and promotion of onshore and offshore personnel.
Interacted with auditors to meet all requests.
Interacted with HR on a daily basis.
Helix Energy SolutionsHouston, TexasSr. Administrative Assistant01/2009 to 01/2013
Created training plan for business unit.
Scheduled training course and liaise with vessel/crew as requested by the General Marine Manager.
Process training documentation, continuous training pay, expense reports and personnel assessments, adhering to procedures in the Competence and Training Manager.
Perform bi-weekly crew change audit against the requirements of the Qualifications & Training Matrices and informed the General Marine Manger of discrepancies.
Maintained records of crew qualifications, training and medical certificates in NS-5.
ISNetworld- submitted qualifications template, maintained crew member details, as well as requested ISN cards as required.
Run PO log/On Hold Reports and action receiving.
Received invoices in Oracle based on On Hold Report, reported to AP for processing as requested by General Marine Manager.
Received invoices in Oracle and reported to AP for processing as directed by Project Manager.
Newfield ExplorationHouston, TexasAdministrative Assistant01/2006 to 01/2007
Received invoices into IT budget system for Houston and Denver offices.
Reorganized the IT invoice recordkeeping system for easier accessibility for auditing.
Managed Oracle access administration; documented appropriate approvals, set-up login accounts, and reset passwords for all Oracle users.
Compiled charts and graphs on monthly basis to support preparation of IT budget.
Completed multiple ad-hoc reporting requests.
Liaison between accounting and IT for all invoice inquires submitted production requests per production engineer.
Reviewed incoming requests, gathered and organized supplies and spare parts to facilitate rapid response to user needs, while maintaining tighter control of inventory and reorder requirements.
Performed audit of IT equipment in storage (Inks, cartridges, computers, mobile, phones).
Managed information in the IT Infrastructure document management site Analyzed cost benefit requirements of current inventory in order to optimize future costs.
Walter Oil & GasHouston, TexasAdministrative Assistant01/2001 to 01/2005
Maintained all boat and rig fuel transfer logs.
Assisted Production Engineer with daily production reports, partner distribution, and filing.
Assisted EH&S Manager with governmental reports.
Assisted Construction/Pipeline Manager by projects.
Reviewed and received trucking invoices.
Prepared documentation for weekly vendor meetings.
Maintained well files and inventory logs.
Liaison between procurement and accounting.
Provided back-up to Engineering Assistant with drilling reports.
McCombs EnergyHouston, TexasAdministrative Assistant01/1997 to 01/2001
Processed gas and oil leases that were sent to courthouse for certification.
Maintained records, responded to written requests for royalty checks of clients.
Interfaced directly with upper management daily to expedite information to general personnel.
Retained continuous inventory of equipment and supplies.
Handled incoming calls and inquiries with accuracy and efficiency.
Greeted guests and advised host of arrival.
Completed special projects and duties as assigned.
Minutes of meetings, prepared correspondences and memoranda's.
Education and Training
High School Diploma1995Ross S. Sterling
Certified ISO 9001 Lead Auditor Certification from ABS Group