secretarial assistant resume example with 20+ years of experience
Century City, CA, 05/2003 - Current
- Welcome office visitors and alert staff to arrivals of scheduled
- Attachment A
Secretarial Assistant-5/2013 to Current
City Hall-Personnel Department
>Responsible for typing/printing reports for Fire Department Staff and Civilians-Accrual usage/earning
>Train and assist UKG Managers
>Reset passwords for employees on UKG Ready
>Assist clerical staff with Medical Insurance
>welcome office visitors and alert staff to arrivals of schedule appointments and clerical typing test
>Processing memos to Employees and Supervisors of overuse of Emergency Vacation and excessive use of Sick Time
>Responsible for processing docking letters to payroll/employees and supervisors
>Manage employees Exit Audits and process them to Payroll Department
>Responsible for verifying, inputting, correcting working and overtime hours for Fire Department, City Council, City Clerk's Office and Vital Statistics
>Generate Time reports and type letters in word
>Assist employees with FMLA and Funeral Forms
>Conduct research, gather information from multiple sources and resolve issues
>Compile employee records from individual departments to maintain central files
Input hire data into UKG Ready
>Assist with hiring process
>Schedule background check for prospective employees
>Assist with employee ID Cards
>Enter data into UKG Ready, update information to keep records current.
>Provide clerical support to company employees by copying, faxing and filing documents
>Respond to emails and other correspondence to facilitate communication and enhance business process
>Execute records filing system to improve document organization and management
>
>Assist Law Department with copying employee's personal files for investigative/disciplinary purposes
>Assist Bilingual Speaking citizens
- Execute record filing system to improve document organization and management.
- Generate reports and type letters in Word
- Respond to emails and other correspondence to facilitate communication and enhance business processes.
- Provide clerical support to company employees by copying, faxing and filing documents.
- Assist employees with FMLA and Funeral Forms
- Enter data into UKG Ready, update information to keep records current.
- Compiled employee records from individual departments to maintain central files.
- Inputting hire data into UKG Ready
- Assist with hiring process
- Schedule background check for prospective employees
- Manage employees Exit Audits and process them to Payroll Department
- Responsible for verifying, inputting, correcting working and overtime hours for Fire Department, City Council, City Clerk's Office and Vital
- Processing docking letters to payroll/Employees and Supervisors
- Processing memos to Employees and Supervisors of overuse of Emergency Vacation and excessive use of Sick Time
- Responsible for typing/printing reports for Fire Department Staff and Civilians-Accrual usage/earning
- Print employees ID Cards
- Train and assist UKG Managers
- Reset passwords for employees on UKG Ready
- Assist Bilingual Speaking citizens
- Assist clerical staff with Medical Insurance
- Assist Law Department with copying employees' personal files for investigative/disciplinary purposes
Attachment B
Secretarial Assistant-5/2013-Current
City Hall-Personnel Department
>Welcome office visitors and alert staff to arrivals of scheduled appointments.
>Generate reports and type letters in word
>Respond to emails and other correspondence to facilitate communication and enhance business processes.
>Provide clerical support to company employees by copying, faxing and filing documents.
>Assist employees with FMLA and Funeral Forms
>Enter data into UKG Ready, update information to keep records current
>Compile employee records from individual departments to maintain central files
>Inputting hire data into UKG Ready
>Assist with hiring process
>Schedule background check for prospective employees
>Notify prospective employees of start date
>Manage employees Exit Audits and process them to Payroll Department
Responsible for verifying, inputting, correcting working and overtime hours for Fire Department, City Council, City Clerk's office and Vital
>Processing docking letters to payroll/Employees and Supervisors
>Assist Clerical stall with Medical Insurance
>Assist Bilingual Speaking citizens
>Assist Law Department with copying employees' personal files for investigative/disciplinary purposes
Attachment C
Secretarial Assistant-5/2003 to 5/2013
Camden Police Department
> Perform responsible and varied secretarial and clerical work of a complex nature, for Captains, Lieutenants Watch Commanders, requiring the frequent exercise of independent judgement and full knowledge of police department laws, regulations, policies and procedures.
> Maintain the appointment calendar for the Commander of the Operations Bureau, receives visitors and pre-screens calls.
> Receives, organizes and disseminates reports for the Operations Bureau, involving the training of new personnel transferred to the unit, and of those uniformed personnel Injured on duty.
> Responsible for the maintenance and tracking of timesheets of personnel assigned to the Operations Division, Traffic Division and Tactical Force.
>Track statistics for Sick time usage for the Operations Bureau, consisting of uniformed personnel and civilians.
> Responsible for the receipt and dissemination of subpoenas from numerous Courts and the Public Defender's Office.
>Track incoming subpoenas and advises officers of required or missed court appearances. Assist the Camden County Prosecutor's Office and numerous Court and businesses in the coordination necessary for the rescheduling of officers for court, based on their work, sick and vacation schedules.
>Transcribes, statements and reports from Spanish speaking victims, witnesses, and complainants from different departments and divisions.
>Compose and type all routine/non-routine correspondence for the Operations Bureau. Prepare statistical and other reports as necessary.
City, STATE, 11/2000 - 05/2003
- Checked completed work for proper spelling, grammar, punctuation and format.
- Interacted with public on phone and at reception desk to answer questions and resolve issues.
- Maintained computer filing system to store, retrieve and update completed documents.
- Prepared data by compiling and sorting information.
- Verified data entered into database by reviewing, correcting and deleting data.
- Prepared reports, correspondences and other required documentation.
- Used Data base to sort, summarize and tabulate various statistical data.
- Secured information by completing database backups.
- Carried out day-day-day duties accurately and efficiently.
- Demonstrated respect, friendliness and willingness to help wherever needed.
- Proved successful working within tight deadlines and fast-paced atmosphere.
- Offered friendly and efficient service to customers, handled challenging situations with ease.
- Developed and maintained courteous and effective working relationships.
- Quickly learned new skills and applied them to daily tasks, improving efficiency and productivity.
- Took inventory of supplies
- Devoted special emphasis to punctuality and worked to maintain outstanding attendance record
- Conducted research, gathered information from multiple sources and presented results
City, STATE, 05/1994 - 11/2000
- Reviewed records, paperwork and orders for errors and resolved issues with minimal direction.
- Accepted dictated notes and produced professional documents with outlined information.
- Used Typewriter/Computer to prepare reports, correspondences and other required documentation.
- Prepared data by compiling and sorting information.
- Entered data into databases in alphabetic and numerical order.
- Checked completed work for proper spelling, grammar, punctuation and format.
- Answered and routed incoming calls and took messages when personnel were unavailable.
City, STATE, 09/1989 - 05/1994
- Corrected grammar, spelling and syntax mistakes in Reports for Records Bureau
- Answered and routed incoming calls and took messages when personnel were unavailable.
- Reviewed records, paperwork and orders for errors and resolved issues with minimal direction.
- Accepted dictated notes and produced professional documents with outlined information.
- Wrote and mailed letters outlining Special Reports issues.
- Provided diverse clerical support to business personnel.
- Interacted with public on phone/reception desk to answer questions and resolve issues.
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School Attended
Job Titles Held:
- Secretarial Assistant
- Principal Clerk Typist-Spanish & English
- Senior Clerk Typist in Spanish & English
- Clerk Typist Bilingual in Spanish & English
Degrees
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