Page Resume Example City Of Chesapeake - Virginia Beach, Virginia

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Accomplishments

Analyzing needs and providing assistance to campus personnel to determine requirements and write clear, complete specifications; Developing and issuing Request for Proposals (RFPs), Invitations for Bids (IFBs), Quick Quotes, and single quotation solicitations and reviewing proposals and bids for compliance; Conducting pre-bid/pre-proposal meetings with potential contractors/vendors and officially receiving bids/proposals; Negotiating overhead rates, costs, and contract terms with vendors to obtain most reasonable cost and maximum cost savings for the College; Conducting thorough reviews of contracts, programs, policies and procedures to insure achievement of College and state small business socioeconomic goals; Preparing notices for awards, cancellations, advertisements and amendments; Soliciting feedback on vendor performance, investigates complaints, and satisfactorily resolves department inquiries relating to vendor invoicing, delivery, and receiving reports; Initiating and establishing price reasonableness, and placing purchase orders up to single quote limit for a variety of commodities; Processing purchase requisitions from all TCC campuses utilizing various fund sources; Evaluate, analyze, and interpret detailed policies, procedures, and situations and advise campus personnel and management of recommendations as needed; Conducting monthly procurement and eVa training to end users from various departments; and Promoting and facilitating MBE participation in College procurement activities.
Engaged in outreach efforts to identify and build relationships between minority vendors and the College by attending and representing the College at DMBE-hosted vendor fairs and trade shows.
Served as the point of contact for all contractual matters for internal and external customers.
Remained knowledgeable and current with procurement policy, procedures, and market trends to ensure maximum cost saving by utilizing the most effective procurement methods for each contract.
Advised and assisted vendors as necessary regarding proper procedures to conduct business with the Commonwealth of Virginia and the College and provided information on how to become a DMBE-certified vendor/bidder through the Commonwealth's Department of Small Business and Supplier Diversity.

Experience

Page | 2 08/2015 to Current City of Chesapeake Chesapeake, VA

Responsible for the management, administration, and oversight of City of Chesapeake contracts and agreements, to include: establishing new City-wide policies and procedures for Purchasing post-award functions; processing and executing contract renewals and modifications; enforcement of contractual requirements & terms and conditions; issuing Notices of Contract Deficiency, Cure Notices and Letters of Termination as needed.
Assists Procurement Administrator with overseeing daily Purchasing Division operations, projects, and tasks as assigned.
Serves as point of contact and liaison between City departments and vendors to resolve contractual issues and disputes.
Completes contractual reviews to ensure contract compliance in accordance with the contract specifications and requirements, Chesapeake City Code, Virginia Public Procurement Act, as well as federal and state government procurement practices and procedures.
Provides training and support to City staff in the contracting process and in developing specifications to procure various commodities.
Reviews departmental requisitions and processes Purchase Orders for goods and services under contract and through competitive bidding.
Develops and issues solicitations for competitive sealed bids (IFBs) and negotiations (RFPs) for professional services, non-professional services, equipment, goods, and other requested services.
Assesses proposals and bids for compliance, reviews contract documents and makes recommendations for contract award to Procurement Administrator.
Prepares and presents briefings and reports to the City Manager, Senior Management Team, and general public.
Organizes and directs pre-proposal conferences, pre-bid meetings, proposal evaluation meetings, as well as meetings with vendors as necessary.
Provides supervision to staff, such as reviewing specifications, solicitations, and requisitions; implementation of policies and procedures; hiring and training of new staff members; resolving personnel issues; and the evaluation of other assigned work and tasks.
Meets with senior City and local business officials to discuss on-going and prospective projects, business proposals, and matters affecting the small business involvement and economic development in the City.
Serves as liaison between Purchasing Division and the Department of Economic Development to provide information on business opportunities and bidding opportunities with the City to support the growth of minority procurement and the minority business enterprise (MBE).
Identify potential MBE contractors for prime contractors to enhance optimum involvement of SWaM businesses in City contract business.
Partners with Legal Department for interpretation of contractual rights and obligations to ensure compliance with terms and conditions.
Maintains professional working relationships with internal and external customers to cultivate continued positive partnerships.
Drafts official correspondence for internal and external communication for Purchasing Division.

Contract Administrator 03/2015 to 07/2015 Old Dominion University Research Foundation VA

Responsible for management and oversight of fiscal and administrative matters related to projects awarded to the Sponsored Programs Department of the ODU Research Foundation from inception to project closeout.
Ensured that expenditures were within budget and in compliance with accepted accounting practices, funding agencies' policy, and Foundation's policy.
Served as the point of contact and liaison among principal investigators (PIs), campus administrative team, and a wide variety of federal, state, and local and private funding agencies.
Understood policies and procedures of public and private funding agencies in significant detail and tracked changes to policies and procedures on a timely basis.
Confirmed compliance with regulations for sponsored projects throughout the life of project, including export control management, and monitors approvals needed for research involving human subjects, animals, and recombinant DNA.
Initiated project set-up, completes project closeout procedures, and communicates variances from expected due dates for technical reports to sponsoring agencies, as well as detailed narrative explanations.
Supported ODU faculty in managing grant awards to include: preparation, oversight, and forecasting of budgets; negotiation of terms of grants/contracts; account reconciliation; monitoring and reporting expenditures of restricted funds; closeout activities; approval of expenditure requests and cost transfers after review for validity, backup documentation, and fund availability; creating queries to extract data and generate reports from the accounting database as Page | 1 requested by PIs and ODU Office of Research; ensuring adherence to special conditions and reporting requirements; and processing no-cost time extensions.
Reviewed new grants and contracts to assure all necessary clauses have been included and contacted sponsors to resolve discrepancies, such as missing or inconsistent provisions.
Maintained electronic databases to record, analyze, and report post-award data on grants and contracts.
Participated in organizational audit processes to ensure all grants and contracts are compliant and meet specific sponsor requirements.

Contracting Officer 07/2014 to 02/2015 Tidewater Community College VA

Coordinated and formulated contracts as a Buyer for the procurement of goods, services, and technology and other commodities.
as needed by the College.
Ensured contract compliance in accordance with the Agency Procurement and Surplus Property.
Manual (APSPM), Virginia Public Procurement Act, as well as federal and state government procurement practices and.

Contract Specialist 06/2012 to 06/2014 Department of Public Utilities Virginia Beach, VA

Responsible for financial and contractual management duties on multiple architectural/engineering and construction contracts simultaneously administered by the Department of Public Utilities.
Ensured contract compliance with the Virginia Public Procurement Act, as well as federal and local government procurement practices and procedures.
Served as department construction contract lead and advised City engineers on construction procurement laws.
Developed Request for Proposals RFPs) and Invitations for Bids (IFBs) and reviewed proposals and bids for compliance.
Prepared notices for awards, cancellations, advertisements, amendments, and notices to proceed.
Evaluated, analyzed, and interpreted detailed policies, procedures, and situations and advised management of recommendations.
Provided guidance to senior management and applicable customers to assure compliance with standard contracting policies and procedures.
Worked closely with the City's Minority Business Coordinator to further the use of SWaM (Small, Woman, and Minority-Owned) subcontractors by prime contractors on Public Utilities' construction and engineering contracts.
Monitored/tracked SWaM subcontract participation and performance on awarded contracts and prepared annual, quarterly, and monthly reports to ensure compliance with the City's SWaM business socioeconomic goals.
Organized and processed Change Orders, Work Orders, Formal Notifications, and other contract amendments and contracts to ensure compliance with Federal, State, Local laws and administrative directives.
Maintained close working relationship with internal and external customers, consultants and contractors, providing clarification of contract terms and provisions.
Served as liaison between contractor and Risk Management/Legal Department to ensure contractual insurance requirements.
Evaluated and approved invoices/payment requests for accuracy and contract compliance.
Analyzed and processed architectural/engineering and contractor performance evaluation reports to provide recommendations of eligibility for future contract awards.

Education

Graduate Certificate in Public Procurement and Contract Management May 2014 Old Dominion University VA

Master of Public Administration June 2009 Strayer University Virginia Beach, VA

Bachelor of Science: Biology May 2007 Norfolk State University VA Biology

Certified Professional Public Buyer Exam Results Anticipated July 2016 Virginia Contracting Associate

Professional Affiliations

American Purchasing Society, Inc. Society of Research Administrators International (SRA International) National Institute of Governmental Purchasing (NIGP) Virginia Association of Government Purchasing (VAGP) Page | 3

Skills

account reconciliation, accounting, administrative, advertisements, Agency, backup, budgets, budget, commodities, competitive, conferences, contracts, Contract Management, databases, database, DNA, documentation, Senior Management, financial, forecasting, funds, government, grants, hiring, insurance, interpretation, Legal, Letters, local government, managing, meetings, Office, monitors, negotiation, negotiations, enterprise, organizational, Page, personnel, policies, prime, processes, Procurement, Proposals, proposal, Purchasing, reporting, Research, Risk Management, supervision, Utilities

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