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International Executive Assistant Resume Example

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JC
Jessica Claire
, , 100 Montgomery St. 10th Floor (555) 432-1000, resumesample@example.com
Professional Summary

Productive Front Office Manager with excellent skills in customer service, office management and administrative support. Organized Accountant with 5 years of managing accurate accounting information, tax return support, bookkeeping and corporate operations. Astute financial professional with keen eye for detail and high level of integrity. Works well in large teams in corporate environments.

Skills

Administrative support

  • Office administration
  • Scheduling

Accounting

  • Account reconciliation specialist
  • Tax Accounting Specialization
  • General Ledger Accounting Expertise

Exective Assistant to the President

  • Advanced MS Office Suite
  • 60 WPM typing speed
  • Report analysis
  • Filing and data archiving
  • Expense reporting
  • Schedule & calendar planning
Work History
08/2021 to Current International Executive Assistant Ho Chunk | Colorado Springs, CO,
  • Processed travel expenses and reimbursements for executive team and senior management group.
  • Organized and coordinated conferences and monthly meetings.
  • Wrote reports, executive summaries and newsletters.
  • Handled logistics, catering, agendas and travel arrangements for meeting and event planning for board of directors, president and executive vice president.
  • Responded to emails and other correspondence to facilitate communication and enhance business processes.
  • Maintained office supplies inventory by checking stock and ordering new supplies as needed.
09/2017 to 03/2018 Human Resource Assistant Alliance For Positive Health | Schenectady, NY,

HR assistant duties are to execute HR department clerical duties such as filing, sorting and delivering mail and bookkeeping, as well as to work with HR management to devise and update policies based on changing industry and social trends. Work involving interpreting and enforcing human resources policies to keep staff in compliance with standard, performing customer service function by answering phone calls and responding to question and concerns of new hires.

The HR assistant works within a team environment and serves as (1) an assistant to human resources manager to provide monthly, quarterly and weekly reports, (2) a language technician to interprets and translate policies and news letters from headquarters and or other local updates from the states or other law enforcement, (3) a decision maker weighing the evidence and applying the controlling laws and regulations, and (4) a coordinator for corporate events, conventions, meeting and gatherings.

02/2008 to 11/2012 Accountant Department Of Veterans Affairs | Fort Thomas, KY,

The accountant duties are to provide financial information to management by researching and analyzing accounting data; preparing reports, supported department staff by processing travel claims and monitored all company, monitored all company costs and presented budget forecasts, and prepared annual federal, state, and local tax return for both individuals and corporate. Work involved representing clients in communication with tax authorities and provided knowledgeable litigation support to resolve financial issues, acted as liaison with auditors to complete audits and maintain compliance with local, state, and federal requirements. Skilled in project management, spreadsheet, word processing, and presentation graphics applications, with additional skills in Internet utilization to perform research and communicate with distant vendors, customers, and colleagues.

Operating accountant requires discipline and the ability to display many characteristics of leadership. Accountants’ are required to make the final review of data entries for all departments in a factual and legal accuracy, adequacy, and acceptability in accordance with applicable laws, regulations, precedents, and other criteria, and the approving of the award document which allows or disallows the payment. An accountant must examine all payment feeders and determine the payment amounts are correct and ensure all payments are complete and accurate. After reviewing the monthly payable, hold the responsibility of authorizing the payment and electronically completing all transactions and process bank reconciliations and financial reports to practice of proper due diligence. Complies with federal, state, and local financial legal requirements by studying existing and new legislation, enforcing adherence to requirements, and advising management on needed actions. Coordinate fixed asset additions and retirements, work with leadership to prepare operating budgets and facilitate financial planning, identified operational processes inefficiencies and recommended necessary improvements, and supported budget administration with detailed expense analyses and report reviews. Maintained professional and technical knowledge by attending educational workshops.

05/2002 to 11/2007 Supervisory Administrative Specialist United States Naval Forces Japan | City, STATE,

Appropriately handed of administratively sensitive activities and displays an exceptional ability to interface with all levels and communicate effectively, both orally and in writing. Possess expert skills in the visualization of complex processes and procedures to facilitate communication of concepts, programs, projects, and systems to senior leaders of housing department.

An administrative specialist reported to the Housing Director who provided broad policy guidance and outlines overall objectives and acted as directors’ secretary and managed and adjusted personnel scheduling and monitoring resource allocation to provide optimal coverage and service. Directed customer communication to appropriate department personnel, in addition to providing information to resolve inquiries and bolster customer satisfaction. Planned and executed corporate meetings, lunches and special events for groups of 20+ employees. Controlled and managed document processes by reviewing files, records and critical information to confirm accuracy and ensure compliance with company policies and procedures. Coordinated domestic and international travel, hotel and transportation needs for staff, as well as welcoming arriving service member and dependent to assist familiarizing into Japanese culture and moving in to new home, communicating with vendors to place and receive orders, request maintenance services and deliver instruction on behalf of office management during their tour in Japan, and assist them to manage stressful moving back to their own country.

Delegated complete responsibility and authority to exercise management control of the work and is expected to design, plan, and carry out major projects, programs and assignments. Prepared formal reports of violations detected involving possible fraud, waste, or abuse. Advised on changes to Agency staff organizational structures, organizational charts and mission and function statements to implement organization changes in program administration. Hand selected as the team’s time keeper and system manager as an additional duty to support the mission of the team. The time keepers responsibilities include recording daily attendance, monitoring and recording leave usage, recording and reporting over time, and a monthly posting of time completed by all team members to ensure all due monies are released in an accurate timely manner, and system managers responsivities included setting up system for new employees’, maintaining updates and act as a point of contact for any system troubles within the housing office.

Education
Expected in 05/2008 Bachelor of Arts | Business Administration American InterContinental University, Hoffman IL, GPA:
Expected in 05/1997 High School Diploma | New Hampton School, New Hampton, NH, GPA:

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Resume Strength

  • Length
  • Personalization
  • Strong Summary
  • Target Job

Resume Overview

School Attended
  • American InterContinental University
  • New Hampton School
Job Titles Held:
  • International Executive Assistant
  • Human Resource Assistant
  • Accountant
  • Supervisory Administrative Specialist
Degrees
  • Bachelor of Arts
  • High School Diploma