administrative secretary resume example with 12+ years of experience
JessicaClaire
Montgomery Street, San Francisco, CA94105609 Johnson Ave., 49204, Tulsa, OK Home: (555) 432-1000 - Cell: - resumesample@example.com - : - -
Professional Summary
Accomplished Administrative Support professional practiced at addressing all facets of business office needs, including file and document management, inventory allocation and technical training. Proficient in maintaining stringent financial controls and timelines. Offering diplomatic and professional communication, strong time management and multitasking expertise. Organized and dedicated Administrative Assistant with proven track record of providing exceptional customer service in fast-paced environments. Offering keen attention to detail and strong decision making skills to manage multiple, concurrent tasks. Self-motivated work ethic with ability to perform effectively in independent or team environments. Enthusiastic Administrative Assistant with expertise in anticipating professional needs and proactively identifying and resolving problems. Bringing proven ability to promote organization and availability through effective schedule development. Excellent customer service and conflict management skills.
Skills
Spreadsheet development
Billing and Invoicing
Database administration
Scheduling and calendar management
Routing mail
Customer and client relations
Customer relations and communications
Memorization and recall
Overseeing automated databases
Program files maintenance
Meeting arrangements
Records management
Restocking supplies
Accounting familiarity
AP/AR proficiency
Administrative support
Sorting and labeling
Filing and data archiving
Social media knowledge
Appointment setting
Office management
Advanced clerical knowledge
Correspondence handling
Employee timesheet processing
Recordkeeping
Documents filing
Report analysis
Organizing mail
Faxing paperwork
Data entry
Spreadsheet management
Documentation and control
Payroll and budgeting
Workflow planning
Work History
07/2018 to Current
Administrative SecretarySierra Vista Unified School District – Sierra Vista, AZ,
Created and updated physical records and digital files to maintain current, accurate and compliant documentation.
Sorted, opened and routed incoming correspondence and deliveries to process receivables and have invoices processed in a timely manner..
Monitored premises, screened visitors, updated logs and issued passes to maintain security.
Delivered top-notch administrative support to office staff, promoting excellence in office operations.
Managed office inventory by restocking supplies and placing purchase orders to maintain adequate stock levels.
Provided clerical support to school employees by copying, faxing and filing documents.
Received and routed business correspondence to correct departments and staff members.
Recorded new hires, transfers, terminations, changes in job classifications and merit increases to main human resources files.
Created and maintained detailed administrative processes and procedures to drive efficiency and accuracy.
Recorded expenses and maintained accounting records in [Software].
Identified and recommended changes to existing processes to improve accuracy, efficiency and responsiveness of customer service department.
Managed complex and detailed projects for executives by ensuring budget adherence and timely delivery.
Interacted with vendors, contractors and professional services personnel to receive orders, direct activities and communicate instructions.
Maintained daily reports and advised executive leaders in decision-making processes.
Assisted coworkers and staff members with special tasks on daily basis.
Supported company leaders by managing budgets, scheduling appointments and organizing itinerary.
Provided administrative services, including phone and email correspondence, making copies and handling incoming and outgoing mail and faxes.
Answered questions and addressed, resolved or escalated issues to management personnel to satisfy customers.
Completed forms, reports, logs and records to quickly handle all documentation for human resources.
02/2010 to 06/2018
Front Office SecretaryPanama-Buena Vista Union School District – Bakersfield, CA,
Supported [Type] staff on special assignments, including [Type] and [Type] projects, through [Action] and [Action].
Delivered expert clerical support by efficiently handling wide range of routine and special requirements.
Provided ease of access and navigation for important data by compiling, organizing and uploading organizational documents to [Type] database.
Entered [Type] data using [Software], following procedures to keep information private.
Kept reception area clean and neat to give visitors positive first impression.
Promptly received and forwarded incoming communications, such as phone calls, emails and letters, to appropriate staff.
Received and routed business correspondence to correct departments and staff members.
Fostered operational efficiency and compliance with company policies through effective coordination of office activities.
Edited [Type] and [Type] documents to keep all company materials free of grammar errors.
Monitored premises, screened visitors, updated logs and issued passes to maintain security.
Provided clerical support to [Number] company employees by copying, faxing and filing documents.
Managed multiple projects simultaneously using organizational and analytical skills.
Kept physical files and digitized records organized for easy updating and retrieval by authorized team members.
Answered telephone calls to field inquiries from clients, vendors and various other callers seeking information.
09/2008 to 02/2010
School SecretaryHeron Pond Elementary School – City, STATE,
Processed student registrations and withdrawals.
Facilitated timely delivery of special projects to meet organizational and departmental objectives.
Maintained daily reports and advised executive leaders in decision-making processes.
Assisted coworkers and staff members with special tasks on daily basis.
Answered telephone calls to field inquiries from clients, vendors and various other callers seeking information.
Completed forms, reports, logs and records to quickly handle all documentation for human resources.
Sorted, opened and routed incoming correspondence and deliveries to help senior leaders respond quickly to business and customer requirements.
Education
Expected in 06/1979 to to
High School Diploma: Milford Area Senior High School - Milford NH, GPA: Status -
Majored in Business Classes[Subject]
Expected in to to
: Computers And Business Classes NH Community Vocational College - Nashua NH, GPA: Status -
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