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Administrative Asst Iii Resume Example

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JC
Jessica Claire
Montgomery Street, San Francisco, CA 94105 (555) 432-1000, resumesample@example.com
Summary

Dedicated and focused [Job Title] who excels at prioritizing, completing multiple tasks simultaneously and following through to achieve project goals.

Highlights
  • Public Trust Clearance (Since 2009)
  • Defense Travel System (DTS)
  • Defense Medical Logistics Support System (DMLSS)
  • Acquisition Data System (ADS)
  • Type 50 wpm
  • Microsoft Word Suite (Word, Excel, Power Point, Outlook)
  • Visio
  • Share Point
  • Access
Accomplishments
Experience
2013 to 2015 Administrative Asst. III Dover Corporation | Wheeling, IL,
  • Provides administrative and secretarial support to the US Army Medical Material Agency to include 3 depots outside the United States and 2 within.
  • Compiles statistical data and record data, analyzes data and submits required reports.
  • Works closely with the APS forward site managers and technicians to ensure that USAMMA is ready to deploy APS assets.
  • Serves as APS lead and ensures that equipment is inspected to applicable standards and that all necessary parts and consumables are ordered.
  • Studies, investigates, and recommends improvements to the systems which serve the activities and functions of APS maintenance.
  • Utilizes DMLSS software to open and close work orders, order supplies and input technician time entries.
  • Proficient in collecting, inputting, recording, tracking and verifying data and information from multiple sources.
  • Designs, processes, inputs and controls data to enhance workflow.
  • Provides data and documentation to others on functional unit processes and procedures.
  • Manages daily tasks for depots including verification of data and tracking medical equipment from one depot to another.
  • Coordinates with onsite Division Chief and Production Controller daily.
  • Creates confidential fund memos for travel requests.
01/2009 to 01/2013 Executive Administrative Assistant Comcast | Granger, IN,
  • Executive Administrative Assistant to the Director of the Acquisition Management Directorate.
  • Compiles statistical data and record data, analyzes data and submits required reports.
  • Works closely with the APS forward site managers and technicians to ensure that USAMMA is ready to deploy APS assets.
  • Serves as APS lead and ensures that equipment is inspected to applicable standards and that all necessary parts and consumables are ordered.
  • Studies, investigates, and recommends improvements to the systems which serve the activities and functions of APS maintenance.
  • Utilizes DMLSS software to open and close work orders, order supplies and input technician time entries.
  • Proficient in collecting, inputting, recording, tracking and verifying data and information from multiple sources.
  • Designs, processes, inputs and controls data to enhance workflow.
  • Provides data and documentation to others on functional unit processes and procedures.
  • Manages daily tasks for depots including verification of data and tracking medical equipment from one depot to another.
  • Coordinates with onsite Division Chief and Production Controller daily.
  • Creates confidential fund memos for travel requests.
  • Serve as liaison on recruitment and other staffing actions.
  • Provide programmatic and administrative support functions including: filing, typing, reviewing forms for completeness, routing mail, data entry, receipt of contractual packages and time keeping.
  • Prepare and coordinate daily, weekly and monthly management meetings between several different codes and different levels of leadership.
  • Establish priorities, coordinate, set up, schedule, reschedule or refuse appointments, accept or decline invitations to meetings or other arrangements for the Director and other Division staff members.
  • Prepare correspondence, forms and reports from rough drafts, notes or oral instruction using a variety of automated software.
  • Ensure correct grammar; spelling, capitalization, punctuation and formatting are utilized when preparing documents.
  • Create monthly charts and word documents for finalization and approval Track incoming and outgoing correspondence; Track performance appraisals from start to finish.
  • Input and retrieve information from automated files, logs and tracking systems; manage and update several civilian personnel databases; assist the Healthcare Services Directorate to report fill-rate requirement metrics using an Access database; update the COR master database with student's information; Search for requirements and enter 2276's in the Acquisition Data System (ADS).
  • Provide copies and ensure delivery to point of contacts.
  • Assemble award packages for distribution to administration; Contracting Officer Representative COR Course binders.
  • Create certificates to be used during training sessions.
  • Software includes Microsoft Word, PowerPoint, Excel, Outlook, Access, Share Point and Visio.
  • Communicate daily with various high level officials within and outside of the Agency.
  • Receive and answer telephone inquiries and refer callers to appropriate staff.
  • Create travel arrangements in the Defense Travel System (DTS) As the Directorates timekeeper, I prepare and review leave slips for accuracy and completeness for approximately sixty employees and maintain leave approval slips.
  • I also resolve leave situations within the Directorate.
  • Responsible for ordering all Directorate supplies for sixty co-workers.
  • Coordinate with the Directorate all requests and enter request into the Defense Medical Logistics Support System (DMLSS) database for the Director's approval.
  • Review, track and determine the disposition of all office correspondence and telephone inquiries.
  • Ensure quality control at all times.
  • Trouble shooter for telephone and copier issues.
  • Sherman, Dunn, Cohen, Leifer & Yellig.
01/2001 to 08/2009 Administrative Assistant | , ,
  • Hours per week: 40 Provided support fifteen employees including attorneys, paralegals and legal secretaries; programmatic and administrative support functions including: filing, typing, reviewing forms for completeness, routing mail, data entry, receipt of packages and time keeping.
  • Inputted and retrieved information from automated files, logs and tracking systems.
  • Typed correspondence, forms and reports from rough drafts, notes or oral instruction using a variety of automated software.
  • Ensured correct usage of, spelling, grammar, capitalization, punctuation and formatting when preparing documents.
  • Software systems included Microsoft Excel, Word and Outlook.
  • Converted data from spreadsheets into charts, graphs and report formats.
  • Established priorities, coordinated, set up, scheduled, rescheduled or refused appointments, accepted or declined invitations to meetings or other arrangements for attorneys and staff members.
  • Answered a multi-line telephone system using interpersonal skills, office etiquette and professional telephone manners; received and answered routine telephone inquiries or referred to appropriate staff.
  • As the attorney's timekeeper, reviewed time sheets for accuracy and completeness before inputting information into database.
  • Responsible for ordering all office supplies.
  • Reviewed, tracked and determined the disposition of all office correspondence.
  • Determined priorities, and ensured quality control.
  • Maintained and updated client files and records.
  • Performed legal research and inputted information into databases.
  • Managed front desk security.
  • Scheduled meetings and telephone conferences as needed.
Education
Expected in 2006 Graduated | , , GPA:
Expected in A.A | Business Administration St. Petersburg Junior College, St. Petersburg, Florida GPA:
Business Administration
Expected in Secretarial Diploma | Penn Foster Career School, Scranton, Pennsylvania GPA:
Professional Affiliations
Motivated, personable professional offering significant experience in the Administrative and Secretarial domains. Experienced in computer usage and commercial/proprietary software including Microsoft Word, Excel, Outlook, Power Point, Visio, Deltek, Defense Medical Logistic Support System (DMLSS) and Defense Travel System (DTS). Previous NACI Clearance. Possesses excellent interpersonal and communication skills with the ability to develop positive relationships at all levels. Works with limited direction on projects which require research, analysis of data and creation of reports. Protects confidentiality. Flexible and versatile able to work well under pressure and meet tight deadlines.
Skills
administrative, Administrative Assistant, administrative support, ADS, APS, Army, Agency, attorney, charts, interpersonal skills, oral, conferences, Controller, client, data entry, DTS, databases, database, delivery, documentation, filing, forms, functional, graphs, instruction, leadership, legal, legal research, Logistics, notes, Director, meetings, Access, Access database, Microsoft Excel, Excel, mail, office, Outlook, PowerPoint, Power Point, Share Point, Word, Microsoft Word, Works, multi-line telephone, performance appraisals, personnel, copier, processes, quality control, recording, recruitment, requirement, routing, secretarial, spreadsheets, staffing, technician, telephone, travel arrangements, typing, Visio, workflow

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Resume Strength

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Resume Overview

School Attended
  • St. Petersburg Junior College
  • Penn Foster Career School
Job Titles Held:
  • Administrative Asst. III
  • Executive Administrative Assistant
  • Administrative Assistant
Degrees
  • Graduated
  • A.A
  • Secretarial Diploma