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The first step in any job search is to create a professional resume that provides an overview of your accomplishments, skills and ways you would be an asset to any company. Writing your own winning resume is made easier when you model it after our secretary resume template for Word below. Use it in conjunction with our expert tips for writing you an eye-catching summary statement and thorough skills section, work history section and education section.
Writing Your Summary Statement
Your summary statement is your chance to sell yourself as an expert in your field. This short section goes at the top of your resume and is usually the first thing the hiring manager will read. Make it interesting and engaging. Our secretary resume template for Word can help you determine how to format your statement. These best practices will help as well.
• Keep it succinct at three short sentences or three bullet points
• Focus on your biggest achievement in the field to prove your excellence
• It is acceptable to use sentence fragments in your statement
Check out these examples for more help.
Qualified self-starter who has more than 10 years of experience as a secretary. Background includes scheduling, greeting clients and managing a CEO’s professional and personal calendars. Outgoing, enthusiastic and driven to succeed.
Experienced secretary with nearly five years of experience in a professional office environment. Excellent time management skills and friendly demeanor, and earned the title of “Employee of the Month” for three consecutive months. Skilled typist, averaging 110 words per minute.
• Skilled secretary with nearly 20 years of experience
• Excellent multi-tasker with ability to answer multiple phone lines and greet customers in person
• Strong communicator who is liked by subordinates, superiors and clients
• Driven secretary with 10 years of experience as a personal assistant
• Alphanumeric typing speed of 110WPM and 10-key typing speed of 9,000KPH
• Strong observational skills with ability to perceive problems and provide solutions
Writing Your Skills Section
Your skills section is where you provide the hiring manager with a list of your abilities at a glance. This section should be tailored to the job description and use the exact keywords as they were in the description, which means you should tweak this section for each job you apply to. Check out these other tips and keep them in mind as you model your resume after the secretary resume template for Word.
• Aim to create a list of between three and eight skills
• Be as specific as possible when mentioning skills such as computer proficiency or typing abilities
• Do not list skills that you wouldn’t use in the position you’re applying for
The following skills are some of the most important ones for a secretary to have.
• Transfer phone calls and take accurate messages
• Typing speed of 110WPM with 100 percent accuracy
• Skilled at using Microsoft Office and a range of customer relationship management software
• Greet clients with a friendly demeanor
• Excellent transcriptionist
Writing Your Work History Section
Use your work history section to go into more detail about your experience within the business industry. While this is usually the bulk of a resume, it should still be succinct. To get started, model your work history section after the secretary resume template for Word. It will also help if you incorporate these tips and tricks as you write:
• List your current or most recent position first and work in reverse chronological order
• Use metrics whenever possible to show exactly what you accomplished at a company
• Use present tense when talking about a current position and past tense for previous work
Check out these examples of what you might find in a secretary’s work history.
• Maintain a calendar of all company events and meetings
• Complete all written and digital correspondence
• Answer a multi-line phone system and accurately transfer calls or transcribe messages
• Create and maintain company social media profiles
Writing Your Education Section
The importance of the education section varies according to the job but should always be included. Communicate your information quickly and ensure all information is relevant to the secretarial job you are applying for. Use these best practices and the secretary resume template for Word for help.
• Include seminars, certification courses and other types of relevant education
• Do not list extracurricular activities that do not directly relate to the position
• Avoid listing your high school information unless you have not started college yet
Certified Professional Secretary – 2007
International Association of Administrative Professionals
Bachelor of Science in Secretarial Studies – 2006
The Ohio State University – Columbus, OH
The Administrative Assistants Conference – 2012
Bachelor of Science in Communication – 2002
The Ohio State University – Columbus, OH