Various Positions Resume Example

• Performed general secretarial functions which included drafting correspondence and screening calls
• Provided historical expenditure data to department director to aid in budget forecasting
• Responsible for tracking department's federal budget expenditures on a monthly basis and communicating details to program managers
• Arranged weekly travel and accommodations for department director and processed associated expenses
• Processed monthly operational expense disbursements
• Maintained database of corporate staff and federal and state lobbyists on extranet site
• Coordinated logistics for department's legislative conference

Office Administrator | 1992 - 2001

• Trained and oriented new staff on office policies and procedures
• Instituted procedures to improve office operations and contain costs
• Used technology to improve support functions
• Demonstrated the ability to multitask in a fast-paced environment
• Assisted with any special projects, such as construction of new office space
• Liaised with vendors for communications systems
• Negotiated contracts for office maintenance and service agreements for office equipment
• Supervised mailroom staff and maintained inventory of all supplies, office furnishings, and special orders
• Provided day-to-day maintenance of phone and voice mail system
• Responsible for space plan revisions/assignments
• Reviewed and approved invoices for general office services/supplies
• Oversaw off-site storage facility
• Prepared and submitted purchase orders for general office services/supplies
• Administrator of petty cash account

Administrative Assistant/Director of Finance | 1989 - 1992

• Performed general secretarial duties including typing of reports and general correspondence
• Meeting facilitator – coordinated meeting dates and prepared presentation materials including financial charts and graphs for board, committee, and leadership meetings and recorded and distributed minutes
• Processed credit card donations received by executive and chapter offices and provided bank reconciliations to accounting staff
• Provided additional administrative support to department accountants as needed

Administrative Assistant/Manager of Special Events | 1987 - 1989

• Performed general secretarial duties including typing of correspondence and screening calls
• Coordinated and compiled respondent lists for charity galas/events

• Responsible for data processing functions for Graduate School division - included setting up course offerings/program lists, processing incoming registrants by mail and on-site and entering grades at semester's end
• Maintained the academic records of Graduate School students and provided transcripts and reports of such records