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Supervisory Contract Specialist Resume Example

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SUPERVISORY CONTRACT SPECIALIST
Summary
Accomplished Executive with demonstrated ability to deliver mission-critical results. Driven to manage costs and establish strategic, mutually beneficial partnerships and relationships with users, vendors and service providers.Visionary Operations Executive with solid experience managing all levels of multiple projects including budgeting and administration.
Skills
  • Small business development
  • Project management
  • Leadership/communication skills
  • Product development
  • Product line expansion
  • Business operations organization
  • New product delivery
  • Budgeting expertise
  • Negotiations expert
  • Employee relations
  • Self-motivated
  • Market research and analysis
  • Customer-oriented
Fast learner
Great interpersonal skills
Team Leader and player
Project Planner
Acquisition Strategy developer
Major Overhaul planner of Ships
Writer of DoD/Navy Regulations
Developed and monitored Budgets
Provided Strategic planning

Skills

Navy Acquisitions/Procurement/Policies
Negotiations
Automation
Budget
Inspector
Team leader
Security Clearance
SPS
Supervisor
​
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Additional Information
  • PERFORMANCE RATINGS, AWARDS, HONORS, AND RECOGNITIONS: MSFSC Bonus Award August 07 SECNAV Meritorious Unit Commendation Award of 20 September 06 MSFSC Bonus Award August 2006; MSC Spot Award September 2005 MSC Pacific Letter of Commendation July 2005 MSC Pacific Letter of Commendation July 2004 MSC Pacific Letter of Commendation Sept 2004 MSC Pacific Letter of Commendation September 2003 MSC Pacific Letter of Commendation July 2003 MSC Pacific Certificate of Achievement April 2002
  • Working on Bachelor of Science (Business Management)
  • Family history indexer
Experience
Company NameCity, StateSupervisory Contract Specialist10/2007 to 12/2010
Department Head10/2007 to 12/2010
  • Naval Medical Command San Diego; 34800 Bob Wilson Drive, San Diego, CA 92134; CDR Gloria Russell (retired); 817-847-4077; Contact Supervisor.
  • Assistant of Material Management Department (MMD) under the Director for Administration at the Naval Medical Command San Diego.
  • Serve as Senior DAWIA Level III in the NMW Region.
  • Maintain a Secret security clearance.
  • The Department consists of three (3) Medical Service Corps (MSC) officer billets, five (5) Supply Corps (SC) officer billets, one-hundred twenty-seven (127) civil service and seventy-nine (79) active duty and reserve military personnel.
  • The Department is structured into three Divisions: Acquisitions, Equipment Management and Material Operations.
  • Responsible for the procurement and distribution of Class VIII medical and dental material/equipment, various services, as well as the repair and maintenance of biomedical equipment.
  • Assure all aspects of the contracting program are in consonance with the various acquisition regulations such as FAR, DoD (DFARS), DoN, and other higher level guides.
  • In addition, the Department is directly responsible for supporting requirements that are generated by Navy Medicine West (NMW) regional activities which include NMCSD and its seven (7) outlying Branch Medical Clinics; three Tri-Care Outpatient Clinics; six tenant commands at NMCSD; five Naval Hospitals (Camp Pendleton, Twenty-nine Palms, Lemoore, Bremerton, and Oak Harbor); and all NMW activities without procurement authority or when requirements exist that exceed their local procurement authority.
  • Also, in the absence of the Department Head, serve in the capacity of Department Head.
  • Develop, manage and execute an annual $3 million internal operating budget.
  • Indirectly manage a $1.8 million in inventory of equipment, supplies, and organization gear; contracts that are valued in excess $150 million annually, over $80 million of which is allocated annually to personal and non-personal healthcare service contracts.
  • Accountable for over $180 million in medical and non-medical equipment assets.
  • Delegated the authority to appoint Contracting Officers, Government-wide Commercial Purchase Card (GCPC) holders, and Approving Officials/Certifying Officials.
  • Represent the Department in coordinating resource logistics with the Director of Resources/Comptroller, Management Information, Facilities Management, various Clinical Directors, Human Resources, Security and Safety, most of which are military officers.
  • Received Certified Defense Financial Manager certification offered under the Financial and Material Management Training Course provided by Navy Medicine Manpower Personnel Training and Education Command in Bethesda, MD on 3/21/2008.
  • Directly responsible for the logistical and administrative operations of the MMD.
  • Divisions within the Department envelop a wide range of functions to include Contract Administration (healthcare provide and dental contracting), Contracting (procurement of supplies, services and equipment), Material (Receipt, delivery, Receipt Control, Linen management, Contingency Storage, Organizational Gear and Uniforms, and Central Supply Distribution Branch), Equipment Management (OPN Procurement, Equipment Accountability and Biomedical Engineering Repair), Customer Service (Requirements Technical Review, and Defense Medical Logistical Standard Support system).
  • Evaluate input from subject matter experts in the pre-mentioned functional areas and make decisions that are most appropriate for the logistical operations of NMCSD.
  • Establish and manage departmental goals and objectives, implement new programs, issue policy guidance, contractor ethics and Procurement Integrity.
  • Advise the Department Head of all policy decisions and current status of process actions.
  • Responsible for resolving any acquisition, material operations or equipment problems.
  • Responsible for resolving any claims, requests for equitable adjustments or Unauthorized commitments.
  • In the absence of the Department Head, (including deployment assignments which can encompass a year in duration), assume the duties and responsibilities of that position which includes: reporting to the Director for Administration (DFA), attending weekly DFA meetings and Commander's monthly Department Head meetings, Equipment Program Review Committee (EPRC) meetings, and Acting as the Regional Logistics Chief representing Navy Medicine West activity interest.
  • Dealings include personal contact with the Commander and Deputy Commander of NMCSD, Executive Steering Committee and senior members of this command and other commands and agencies, e.g., Bureau of Medicine and Surgery, Naval Medical Logistics Command in Fort Dietrich, MD, Naval Supply Systems Command, Fleet and Industrial Supply Centers San Diego and Philadelphia, Joint Medical Logistics Functional Development Center, Naval Medical Information Management Command, Healthcare Support Office, Commander Operational Test and Evaluation Force, other MTF Military Branches, e.g.
  • Army, Air Force and Coast Guard.
  • In addition, Audit Commands, e.g.
  • General Accounting Officer, Naval Audit Service, DoD Inspector General, Navy Inspector General, etc.
  • Further, contacts are with all upper management levels within operational areas, program managers from other commands and Senior Executives from Industry.
Company NameCity, StateSupervisory Contract Specialist06/2001 to 10/2007
  • Military Sealift Fleet Support Command, N62383; 140 Sylvester Road, San Diego, CA 92106-3521; Terry Wight (retired) 510-437-3732; Contact Supervisor.
  • Yes.
  • Accepted lower GS 13 position due to my husband's relocation to California.
  • Transferred from a GS 1102-14 Procurement Analyst position which I held for 13 years with the Assistant Secretary of the Navy (Acquisition and Business Management) prior to this position.
  • Acted as Branch Head and Contracting Officer responsible for ship repair of all Fast Combat Support and Ammunition Ships (nine ships).
  • Previously, was responsible for MSC West Oiler/Tanker Ships (eight ships).
  • Also, was the Contracting Officer for the USNS Mercy and the three west coast tugs.
  • Best value (Low Technically Acceptable contracting) was the acquisition approach used for ship repair.
  • Total contracting actions responsible for was approximately $30M.
  • Provided optimal contracts and business management support to our customers, including the Commodore of MSCPAC, the Ship Masters, Port Engineers, MSC Headquarters, MSC credit cardholders, contractors etc.
  • Maintained total contracting responsibility for the Fast Combat Support and Ammunition Class ships as follows: USNS KILAUEA, USNS FLINT, USNS BRIDGE, USNS RAINIER, USNS MOUNT BAKER, USNS ARCTIC, USNS KISKA, USNS SUPPLY, and USNS SHASTA.
  • Maintained total contracting responsibility for the Oiler/Tanker class ships as follows: USNS DIEHL, USNS ERICSSON, USNS GUADALUPE, USNS KAISER, USNS PECOS, USNS RAPPAHANNOCK, USNS TIPPECANOE and the USNS YUKON.
  • Utilized SPS/PD2 as contract writing tool.
  • Established and maintained Proposal/Contract historical pricing access database to support negotiation of major availabilities, Regular Over Hauls (ROH)s of our ships.
  • Attended weekly NFAF West repair availability meetings to represent N10W and report status of significance.
  • In absence of the Director, attend weekly N10 (Headquarters) Staff meetings via conference call.
  • Prepared Business Clearance memorandums outlining the pre and post negotiation objectives for approval by higher level Headquarters on contracts.
  • Assumed APC responsibilities for the Government Credit Card Program.
  • Responsible for award and administration of numerous IDIQ type multi- million dollar contracts.
  • Responsible for issuing orders under IDIQ contracts.
  • Awarded and administered multi-million dollar supplies and services contracts for USNS Ship availabilities under the Master Ship Repair Agreement.
  • Responsible for acquisition problems (i.e.
  • claims and requests for equitable adjustment).
  • Ensured compliance with Navy environmental instructions.
  • Conducted negotiations with multiple contractors of various sizes.
  • Acted as Reviewing Official for major ship repair contracts using the CPARS automated information system.
  • Planned and conducted post award conferences involving complex contracts/programs to ensure compliance with, and full understanding of contractual requirements and to preclude unauthorized changes or alterations in contract provisions.
  • Terminated contracts, when necessary, for default or convenience.
  • Served as team leader over a team of professional experts and a variety of functional specialists, such as auditors, cost accountant, engineers, costs analysts, and attorneys to prepare the Government position and conduct fact to face negotiations with contractors.
  • Served as a member of the MSC Command Assessment Team for one year, responsible for assessing the Command Climate Survey Results.
  • Served as N10W Training Coordinator for one year in accordance with the Defense Acquisition Workforce Act.
  • Received nine Letters of Commendations since working for MSCPAC.
Company NameCity, StateAcquisition and Business Management04/1988 to 06/2001
  • Department of the Navy (RD&A) Acquisition & Business Management; Pentagon;
  • Supervisor: Mr. Frank Ford (retired); 703-671-6186
  • Served as a senior expert for thirteen years at the Navy Secretariat level.
  • Accountable for planning, managing, reviewing, facilitating and/or recommending a course of action on Major Navy Programs utilizing DoD 5000.
  • Intimately familiar with all types of cost-reimbursement and fixed price type contracts.
  • Accountable for recommending approval to the Assistant Secretary of the Navy and SECNAV for actions such as Justification and Approvals (J&As for other than full and open competion, Acquisition Strategies, and Acquisition Plans.
  • Total contracting actions in one year for my review was several billion dollars.
  • Accountable for the Navy response to industry, congressional other such correspondence.
  • Spearheaded a group of ABM staff on a Strategic Planning mission to conduct a survey of 16 major contracting activities located in San Diego, Norfolk, Mechanicsburg, and Crystal City to try to ascertain what it is that our customers in the field need from the secretariat staff.
  • The results of the survey created a foundation for the current ABM Strategic Plan.
  • Served as the Special Assistant to the Executive Director for ABM handling such duties as budget formulation, the reporting under contract audit follow-up, legislative initiatives, and correspondence.
  • Served on the first Navy Acquisition Coordination Team for the Quick Reaction Combat Capability/Ship Self-Defense System MK-1 Program for a Milestone Decision II approval by ASN (RD&A).
  • This proved so successful that the concept was used as an example for all future major acquisition programs.
  • Served on an IPT for the New Attack Submarine Program.
  • Participated on a Navy Paperless Pilot Project to create a Paperless working environment in which much of how we do business will be through the use of electrons.
  • Responsible for obtaining AP approval for the Naval Facilities Command Clean Program.
  • Responsible for providing the input for the "as is" and "to be" for this Paperless Pilot in ABM.
  • Responsible for providing a Plan of Action & Milestones to Dr.
  • Gansler, (Under Secretary of Defense Acquisition Technology & Logistics) regarding the Navy response on a DoDIG audit for issues regarding as "uncataloged material" at the Navy warfare centers.
  • Drafted the charter for the Navy Procurement Automation Advisory Committee working group to bring together all the Navy players for the Standard Procurement System.
  • Participated as the Navy alternate for Standard Procurement System.
  • Participated in a review of the Navy systems commands on Military Specifications and Standards.
  • Developed an Access database for Contract Audit Follow-up in which SYSCOMS can electronically retrieve their monthly DCAA audits and send their semi-annual report to our FTP site.
  • This effort was developed primarily due to the Navy systems commands leaving the metro area.
Procurement Analyst04/1988 to 06/2001
  • 45 hours per week;.
Company NameCity, StateProcurement Analyst06/1987 to 04/1988
06/1987 to 03/1988
  • Defense Logistics Agency, Contract Policy; Cameron Station, VA (Relocated to Fort Belvoir); Ms.
  • Peg Janes (retired?); 703-767-1454; Contact Supervisor.
  • Yes.
  • My responsibilities included: initiating, developing and recommending contracting policies and procedures to upper level management in DLA to establish guidance and controls for all DLA activities.
  • Acted as Chairman of the Contract Forms Committee coordinating the useage of contract forms among the Services.
  • Acted as a member of the Contract Simplification Committee.
  • Evaluated and recommended disposition on requested waivers to statutory requirements.
  • Reviewed and provided specific expertise with regard to DAR cases submitted for review from the DAR Council.
  • Developed DLAR coverage for the Acquisition and Distribution of Commercial Products and was responsible for being the subject matter expert for Commercial Products.
  • Responsible for IG Reports and GAO Reports, FAR systems, Specifications, Standards & other Purchase Descriptions, Taxes, Acquisition of Computer Resources, COTR Guidance, Beneficial Suggestions, and Multi-Year Procurement.
  • Participated in the Procurement Management Review of DLA contracting activities and OSD joint reviews of Army, Navy, Air Force and DLA activities.
  • Reviewed the full cycle of the acquisition process for compliance to the FAR, DFARS, and DLAR.
  • Prepared reports for submission to the Assistant Secretary of Defense, the Director, DLA and the activity reviewed.
Company Name09/1986 to 06/1987

  • Mr. Bill Gunst (retired); do not have phone # Managed the acquisition process of the Harpoon Shipboard Command and Launch Control System (HSLCS) and Encapsulated Harpoon Command and Launch System (EHCLCS) Programs for the United States Navy and many countries under Foreign Military Sales in the Standard Missile Section of the Surface Warfare Electronics Division.
  • Responsible for the negotiation and administration of all contracts for the HSLCS and EHCLCS programs, contractor support services, and other associated procurements.
  • This included all contracting functions such as initial planning, contract definition, negotiation, price analysis, cost analysis, contract administration, termination and close-out of these contracts.
  • Total value of contracting actions was over $50M.
  • Resolved program acquisition problems and provided advice and consultation to the Program Office.
  • Worked directly with the Contracting Officer presenting advice and recommendations on problems related to assignment procurements and/or contractor performance.
  • Exercised training to interns assigned to the Branch.
  • Reviewed and analyzed DoD, Navy and NAVSEA contracting instructions and assured that the requirements were complied with.
  • Responsible for preparation of reports pertaining to the HSCLCS and EHCLCS Program to the Division Director.
  • Directed, analyzed, and evaluated procurements for important factors such as: timeliness, compliance with regulations and procedures, adequacy of documentation, quality, planning, funds controls, competition, claims avoidance, and effectiveness of contract administration techniques.
  • Advised the Branch Head on unusual procurement problems and provided advice in planning, contracting and administration.
  • Assured all industry segments were reached.
  • Assured all procurement objectives were met.
  • Met with executives of industry and various officials within the Navy and DoD.
  • Advised the Branch Head on all significant contracting activity.
Company NameCity, StateSupervisory Contract Specialist09/1983 to 09/1986
  • 45 hours per week; Supervisory Contract Specialist; GS-1102-13; Last Promoted 09/1983; Temporary Employee No; Temporary Promotion No; Department of the Navy, Military Sealift Command; Wisconsin Avenue, Washington, D.C.
  • moved to Navy Yard); Bill Neustadt; (retired); Contact Supervisor.
  • Shared the day-to-day management and supervision of the Services Contracting Division with the Division Director.
  • As Deputy Director, participated with the Director in coordinating the work of the Division including: strategy formulation, research, price analysis, contract definition and award, administration, termination and contract close-out.
  • As Contracting Officer in the Services Division, I had an unlimited warrant to enter into contracts on behalf of MSC and to make determinations and findings with respect thereto, as further defined by applicable procurement regulations.
  • Responsible for all major ship repair availabilities including: the USNS SIRIUS, USNS SPICA, USNS SATURN and the USNS OBSERVATION ISLAND.
  • In the absence, of the Director, assumed the responsibilities of that position for the fulfillment of the Division's mission.
  • Assisted in planning, developing and implementing the appropriate contracting strategy for proposed acquisitions.
  • Ensured that solicitation requirements were stated so as to maximize competition, avoiding unnecessarily restrictive specifications, which may have precluded competition and carefully reviewed proposed sole source requirements.
  • Reviewed offers received for technical, responsiveness, responsibility, cost and other factors.
  • Developed the Government's negotiation position in consideration of the pertinent facts and current procurement guidelines.
  • Responsible for negotiations or conducted such negotiations personally.
  • Ensured that the final price was fair and reasonable and that proposed awards complied with applicable FAR, DFARS, DON and COMSC guidelines and directives governing the acquisition process.
  • Responsible to ensure that contractual actions utilized the proper procurement method, initial source competence, competitive factors, proper requirements as to specifications, quantities, deliveries, contract type, clauses, reports, Government property and contract administration functions.
  • Directed the administration phase of all contracts awarded including the negotiation and implementation of modifications, which altered existing contract requirements as a result of changes in scope of requirements.
  • Monitored contracts so as to obviate, mitigate or eliminate a variety of contractual-related problems that could arise between award and close-out of contracts.
  • Advised the Director on policies and procedures related to resolving procurement problems.
  • Advised/consulted with staff, COMSC, Area Commands and other agency personnel with regard to applicable procurement regulations, directives, policies and procedures, as well as new developments therein, governing the contracting for supplies and services.
  • Responded to industry, Congressional and other inquiries relating to assigned procurements.
Education and Training
1993George Mason UniversityFairfax, Virginia USA; Individualized Study (emphasis on Business); ; No Degree; 3.6 GPA, 4 Point Scale; 63 Semester Hours
Business Management1986Park College, City, StateBusiness Management 3.5 4 Point Scale; 21 Semester Hours
Business Management1993University of VA, City, StateBusiness Management 3.75 4 Point Scale; 16 Semester Hours
DAWIA Level III certified. All required courses for the 1102 Contracting series have been completed. Over 60 business credits completed (i.e. Accounting I and II, Economics I and II, Contract Law, Cost and Price Analysis, Organizational Behavior, Marketing etc.).:Business Management1983Army Logistics Management Center, City, StateBusiness Management 3.5 4 Point Scale; 6 Semester Hours
July 2008Defense Systems Management CollegeSPS FPDS Road Show, Admiral Kidd Conference Center, 19 Jul 06. Navy Capital Hill Workshop, 32 hours, 18-21
DAWIA Level III certified. All required courses for the 1102 Contracting series have been completed. Over 60 business credits completed. Attended Financial Material Management Training Course 6 Jan 08 - 21 March 08. Upon completion of this course, received "Certified Defense Financial Manager".
Bachelor of Science:Business Management2018Byu Idaho, City, State, USADue to graduate in 2018.
Activities and Honors
Acquisition Professional Community Member since 1992. Certified Level III. Certified Defense Financial Manager "CDFM" on 21 March 2008.
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Resume Overview

School Attended

  • George Mason University
  • Park College
  • University of VA
  • Army Logistics Management Center
  • Defense Systems Management College
  • Byu Idaho

Job Titles Held:

  • Supervisory Contract Specialist
  • Department Head
  • Acquisition and Business Management
  • Procurement Analyst

Degrees

  • 1993
    Business Management 1986
    Business Management 1993
    DAWIA Level III certified. All required courses for the 1102 Contracting series have been completed. Over 60 business credits completed (i.e. Accounting I and II, Economics I and II, Contract Law, Cost and Price Analysis, Organizational Behavior, Marketing etc.). : Business Management 1983
    July 2008
    DAWIA Level III certified. All required courses for the 1102 Contracting series have been completed. Over 60 business credits completed. Attended Financial Material Management Training Course 6 Jan 08 - 21 March 08. Upon completion of this course, received "Certified Defense Financial Manager".
    Bachelor of Science : Business Management 2018

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