I would like to be part of an organization that offers potential growth, advancement opportunities, stability, strategy, objectives and visions.
06/2003 to 10/2013
Secretary cum Marketing RepresentativeMAMMUT BUILDING SYSTEMS, FZC. – Hamriyah Freezone, Sharjah, United Arab Emirates
Answered a high volume of phone calls and email inquiries.
Organized and attended meetings, including compiling all documents and reports ahead of time.
Filed paperwork and organized computer-based information.
Maintained appropriate filing of personal and professional documentation.
Screened personal and business calls and directed them to the appropriate party.
Created detailed expense reports and requests for capital expenditures.
Ordered and distributed office supplies while adhering to a fixed office budget.
Coordinated domestic and international travel arrangements, including booking airfare, hotel and transportation.
Screened all visitors and directed them to the correct employee or office.
Obtained signatures for financial documents and internal and external invoices.
Served as corporate liaison between the finance, IT and marketing departments.
06/2003 to 08/2003
Screening of incoming calls & correspondence and direct to appropriate department or respond independently when possible.
Preparing of memorandums outlining and explaining administrative procedures and policies to supervisory workers, and monitors compliance.
Managing programs, events and conferences by arranging for facilities and caterer, issuing invitations, coordinating with speakers, and controlling event budget.
Preparation of records such as agenda, notices and minutes for corporate meetings.
Monitoring and direct recording of department's office supplies to maintain constant availability of stocks.
Process Purchase Requisitions using Oracle System.
Act as custodian of corporate documents, files and records.
Keeping of Agents & Sales offices files organized and updated.
Maintaining confidential files and documents.
Create and maintain database and spreadsheet files.
Arranging visa, airline and hotel bookings for the GM and MD.
Arranging complex and detailed travel plans and itineraries, compilation of documents for travel-related meetings.
Arranging and organizing of important documents for delivery thru courier service.
Monitor and maintain contracts renewal of Agency and Distributorship Agreements.
Interact & maintain good relations with the overseas Sales agents & Distributors by coordinating with them and verifying their personal requirements.
Cash voucher preparation, checking of monthly petty cash report submitted by overseas sales offices for reimbursement.
Handling of MD's and GM's calendar and independently schedule appointments.
Confirm and reminding them of important appointments.
In charge of the following Marketing activities Advertising policy and procedure Policy and procedure on press releases Marketing literatures and manuals Seminars and conferences Company and Product Presentation Exhibitions and Trade Fairs Photographs of buildings Project list and information Lost job report Competitor information questionnaire Customer satisfaction program/survey Visitor forms and programs.
01/1998 to 06/1998
Administrative Assistant and Sales/Leasing PersonnelLE GRAN CONDOMINIUM CORPORATION
Handling client's requirements.
Solving tenant's issues within short time thus maintaining building's credibility.
Providing slot rate quotation to the clients.
Securing new clients in business.
Coordinating with the sales team & keeping after sales commitment to the existing clients thus creating new business relations through their reference.
Ensuring smooth & efficient execution of units turn-over.
Preparation and reporting of various sales reports.
Providing regular market updates to the unit owners and thereby coordinating for better business development.
Documentation works like Lease Agreement and Deed of Sale.
Receive and screen callers and visitors for the Manager.
Providing information and assistance to clients and tenants regarding properties.
Perform typing jobs such as letters, memorandum, quotations, tenancy contracts, confidential matters and other related matters.
Managing the proper filing of document Rosalie S.
Diwa Page 3 Professional Development.
Bachelor of Science: Medical Technology Centro Escolar University - Medical Technology
Manuel L. Quezon University, Philippines Strengths & Qualifications Hard working & Quick learner Ability to work independently Keen observer and a good listener Flexible & ability to work under pressure Quickly absorb and retain new information and procedures Good human relation skills Well organized