Administrative Assistant focused on driving productivity by leveraging strong front office management skills.
Dedicated and focused Office Support Specialist II who excels at prioritizing, completing multiple tasks simultaneously and following through to achieve project goals. Seeking a role of increased responsibility and authority.
Meticulous attention to detail
Developed and implemented Portland Housing Bureau's (PHB) first employee manual outlining all proper business procedures and polices for the administration staff.
Successfully planned and executed corporate meetings, lunches and special events for groups of 20 and employees.
Created a tracking system for subrecipient and, PTE contracts.
Participate in teams to solve new or developing problem situations or challenges.
Have had experience in various databases for record keeping such as HDS and SAP.
Managed the receptionist area, including greeting visitors and responding to telephone and in-person requests for information. Word processing and general office support.
Performed payroll, data entry, filing , word processing, gathering and compiling information for special projects, answering phones and public questions, and general office support.
Managed the receptionist area, including greeting visitors and responding to telephone and in-person requests for information.Designed electronic file systems and maintained electronic and paper files.Planned travel arrangements for 55 executives and staff.Drafted meeting agendas, supplied advance materials and executed follow-up for meetings and team conferences.Maintained the front desk and reception area in a neat and organized fashion.Served as central point of contact for all outside vendors needing to gain access to the building.Planned meetings and prepared conference rooms.Wrote reports and correspondence from dictation and handwritten notes.Maintained an up-to-date department organizational chart.Dispersed incoming mail to correct recipients throughout the office.Supplied key cards and building access to employees Made copies, sent faxes and handled all incoming and outgoing correspondence.Facilitated working relationships with co-tenants and building management.Organized files, developed spreadsheets, faxed reports and scanned documents.Managed the day-to-day calendar for the company's senior director.Properly routed agreements, contracts and invoices through the signature process.Received and distributed faxes and mail in a timely manner.Received and screened a high volume of internal and external communications, including email and mail.Maintained and reserved the executive conference room calendar.Managed daily office operations and maintenance of equipment. Written, proofed, circulated, and finalized subrecipient and PTE contracts, ordinances, resolutions and reports for council. Maintain contract and check databases. Update address database. Order publications and supplies, Backup for travel and registration for conferences for staff. Representative of the Charitable Contribution Campaign.
Top of class. Completed course in less than 9 months.
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