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Secretary Resume Example

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NJ
SECRETARY
Professional Summary

Effective professional Secretary with experience managing multiple administrative tasks simultaneously within fast-paced environment. Comfortable working autonomously while delivering high-quality results. Excellent attention to detail, communication and writing skills.

Skills
Work History
02/2020 - CurrentSecretary | Reynolds School District 7 - Fairview, Oregon
  • Produced accurate office files, updated spreadsheets and crafted presentations to support executives and boost team efficiency.
  • Organized envelopes, postage and mail correspondence for staff and management, maintaining postage meter and coordinating with delivery and courier services.
  • Developed and updated spreadsheets and databases to track, analyze and report on performance and educational data.
  • Delivered top-notch administrative support to office staff, promoting excellence in office operations.
  • Answered and directed calls using multi-line switchboard.
  • Answered incoming calls, processed requests and relayed messages to appropriate personnel.
  • Developed correspondence letters, memos and emails.
  • Wrote and proofread error-free letters, memoranda and other business correspondence.
  • Oversaw master calendar and scheduling
  • Processed volunteer applications
  • Maintain building social media
  • Oversee office aides
  • Translation
  • Tech support team member
  • Engagement Committee member
  • Monitored premises, screened visitors, updated logs and issued passes to maintain security.
  • Created and updated physical records and digital files to maintain current, accurate and compliant documentation.
  • Conducted thorough research using diverse resources to assist professional staff with routine and special project tasks.
10/2018 - 02/2020Educational Assistant | Reynolds School District 7 - Fairview, Oregon
  • Organized classroom materials to help teachers prepare for daily instruction and activities.
  • Assessed student assignments to check quality and completeness before submission for grading.
  • Supported student learning objectives through personalized and small group assistance.
  • Used behavior modeling and specialized teaching techniques to share and reinforce social skills.
  • Oversaw students in classroom and common areas to monitor, enforce rules and support lead teacher.
  • Prepared instruction materials, including making copies, constructing bulletin boards and setting up work areas.
  • Monitored student classroom and outdoors activities to promote student safety.
  • Documented student behaviors, interventions and outcomes to enable lead teacher to address pertinent issues.
  • Organized activities to promote students' social, physical and emotional development.
  • Identified warning signs of emotional or developmental problems and reported to parents.
  • Maintained inclusive learning environment to enable students to gain maximum benefit from lessons.
  • Delivered personalized educational, behavioral and emotional support to individual students to enable positive learning outcomes.
  • Observed individual behaviors and suspect actions, and reported issues to supervisory staff.
  • Reported on student progress, behavior and social skills to parents.
  • Facilitated group sessions and provided one-on-one support.
  • Maintain confidentiality of student-related documents as required by law
  • Practice effective oral and written communication
  • Use laminator, fax machine, copier, scanner
  • Regularly utilize MS Office Suite
  • Answer calls and emails promptly and efficiently
  • Member of Attendance Team
  • Plan and execute Grizzly Pride program
03/2018 - 10/2018Educational Assitant | EMS SubDesk - Beaverton, Oregon
  • Oversaw students in classroom and common areas to monitor, enforce rules and support lead teacher.
  • Organized classroom materials to help teachers prepare for daily instruction and activities.
  • Used behavior modeling and specialized teaching techniques to share and reinforce social skills.
  • Supported student learning objectives through personalized and small group assistance.
  • Assessed student assignments to check quality and completeness before submission for grading.
  • Partnered with teacher to plan and implement lessons following school's curriculum, goals, objectives and philosophies.
  • Kept classrooms clean, neat and properly sanitized for student health and classroom efficiency.
  • Assisted teachers with classroom management and document coordination to maintain positive learning environment.
  • Prepared instruction materials, including making copies, constructing bulletin boards and setting up work areas.
  • Instructed small groups of students in basic concepts such as alphabet, shapes and color recognition.
  • Created lesson materials, visuals and digital presentations to supplement lesson plans.
  • Assigned grades for coursework and tests using answer key, recorded results and informed teacher of performance.
  • Delivered personalized educational, behavioral and emotional support to individual students to enable positive learning outcomes.
08/2016 - 11/2018Intern | Portland State University - Portland, Oregon
  • Act as primary coordinator and contact person for PSU's Campus Rec's “Walktober” health promotion program
  • Brainstorm, develop, organize and manage all program-related events including themed walks, mini competitions, information sessions, kick-off ceremonies and award ceremonies
  • Actively promote, market, and recruit participants
  • Assist with the development and distribution of satisfaction surveys and other assessment tools
  • Coordinate program incentives in accordance with program budget
  • Participated in cross-functional team-building activities.
  • Tracked and recorded expenses and reconciled accounts to maintain accurate, current and compliant financial records.
  • Developed social media strategy templates for Twitter, Instagram and Facebook.
  • Maintained organized inventory by checking stock to determine supply levels, expediting orders and delivering materials to work stations.
Education
03/2018Portland State University, Portland, OregonBachelor of Arts: Community Health Education, Spanish
  • Member of Phi Kappa Phi
  • Received OHSU-PSU School of Public Health Dean's Scholarship
  • Minored in Spanish
  • Graduated summa cum laude
06/2012Blue Mountain Community College, Pendleton, OregonAssociate of General Studies:
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Resume Overview

Companies Worked For:

  • Reynolds School District 7
  • EMS SubDesk
  • Portland State University

School Attended

  • Portland State University
  • Blue Mountain Community College

Job Titles Held:

  • Secretary
  • Educational Assistant
  • Educational Assitant
  • Intern

Degrees

  • Bachelor of Arts : Community Health Education, Spanish
    Associate of General Studies :

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