Secretary Resume Example
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SECRETARY
Professional Summary
Effective professional Secretary with experience managing multiple administrative tasks simultaneously within fast-paced environment. Comfortable working autonomously while delivering high-quality results. Excellent attention to detail, communication and writing skills.
Skills
Work History
02/2020 - CurrentSecretary | West Hills Community College District - Multiple Locations , CA
- Produced accurate office files, updated spreadsheets and crafted presentations to support executives and boost team efficiency.
- Organized envelopes, postage and mail correspondence for staff and management, maintaining postage meter and coordinating with delivery and courier services.
- Developed and updated spreadsheets and databases to track, analyze and report on performance and educational data.
- Delivered top-notch administrative support to office staff, promoting excellence in office operations.
- Answered and directed calls using multi-line switchboard.
- Answered incoming calls, processed requests and relayed messages to appropriate personnel.
- Developed correspondence letters, memos and emails.
- Wrote and proofread error-free letters, memoranda and other business correspondence.
- Oversaw master calendar and scheduling
- Processed volunteer applications
- Maintain building social media
- Oversee office aides
- Translation
- Tech support team member
- Engagement Committee member
- Monitored premises, screened visitors, updated logs and issued passes to maintain security.
- Created and updated physical records and digital files to maintain current, accurate and compliant documentation.
- Conducted thorough research using diverse resources to assist professional staff with routine and special project tasks.
10/2018 - 02/2020Educational Assistant | Multnomah Education Service - Portland , OR
- Organized classroom materials to help teachers prepare for daily instruction and activities.
- Assessed student assignments to check quality and completeness before submission for grading.
- Supported student learning objectives through personalized and small group assistance.
- Used behavior modeling and specialized teaching techniques to share and reinforce social skills.
- Oversaw students in classroom and common areas to monitor, enforce rules and support lead teacher.
- Prepared instruction materials, including making copies, constructing bulletin boards and setting up work areas.
- Monitored student classroom and outdoors activities to promote student safety.
- Documented student behaviors, interventions and outcomes to enable lead teacher to address pertinent issues.
- Organized activities to promote students' social, physical and emotional development.
- Identified warning signs of emotional or developmental problems and reported to parents.
- Maintained inclusive learning environment to enable students to gain maximum benefit from lessons.
- Delivered personalized educational, behavioral and emotional support to individual students to enable positive learning outcomes.
- Observed individual behaviors and suspect actions, and reported issues to supervisory staff.
- Reported on student progress, behavior and social skills to parents.
- Facilitated group sessions and provided one-on-one support.
- Maintain confidentiality of student-related documents as required by law
- Practice effective oral and written communication
- Use laminator, fax machine, copier, scanner
- Regularly utilize MS Office Suite
- Answer calls and emails promptly and efficiently
- Member of Attendance Team
- Plan and execute Grizzly Pride program
03/2018 - 10/2018Educational Assitant | Arthur J Gallagher & Co. - Cedar Rapids , IA
- Oversaw students in classroom and common areas to monitor, enforce rules and support lead teacher.
- Organized classroom materials to help teachers prepare for daily instruction and activities.
- Used behavior modeling and specialized teaching techniques to share and reinforce social skills.
- Supported student learning objectives through personalized and small group assistance.
- Assessed student assignments to check quality and completeness before submission for grading.
- Partnered with teacher to plan and implement lessons following school's curriculum, goals, objectives and philosophies.
- Kept classrooms clean, neat and properly sanitized for student health and classroom efficiency.
- Assisted teachers with classroom management and document coordination to maintain positive learning environment.
- Prepared instruction materials, including making copies, constructing bulletin boards and setting up work areas.
- Instructed small groups of students in basic concepts such as alphabet, shapes and color recognition.
- Created lesson materials, visuals and digital presentations to supplement lesson plans.
- Assigned grades for coursework and tests using answer key, recorded results and informed teacher of performance.
- Delivered personalized educational, behavioral and emotional support to individual students to enable positive learning outcomes.
08/2016 - 11/2018Intern | Portland State University - City , STATE
- Act as primary coordinator and contact person for PSU's Campus Rec's “Walktober” health promotion program
- Brainstorm, develop, organize and manage all program-related events including themed walks, mini competitions, information sessions, kick-off ceremonies and award ceremonies
- Actively promote, market, and recruit participants
- Assist with the development and distribution of satisfaction surveys and other assessment tools
- Coordinate program incentives in accordance with program budget
- Participated in cross-functional team-building activities.
- Tracked and recorded expenses and reconciled accounts to maintain accurate, current and compliant financial records.
- Developed social media strategy templates for Twitter, Instagram and Facebook.
- Maintained organized inventory by checking stock to determine supply levels, expediting orders and delivering materials to work stations.
Education
03/2018Portland State University, CityBachelor of Arts: Community Health Education, Spanish
- Member of Phi Kappa Phi
- Received OHSU-PSU School of Public Health Dean's Scholarship
- Minored in Spanish
- Graduated summa cum laude
06/2012Blue Mountain Community College, CityAssociate of General Studies:
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Resume Overview
School Attended
- Portland State University
- Blue Mountain Community College
Job Titles Held:
- Secretary
- Educational Assistant
- Educational Assitant
- Intern
Degrees
- Bachelor of Arts : Community Health Education, Spanish
Associate of General Studies :
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