Skilled and Dedicated Executive Assistant with more than 20 years' experience coordinating, planning and supporting daily operational and administrative functions Demonstrated capacity to provide high level support for executive-level staff, excel at scheduling meetings, coordinating travel and managing all essential tasks. Proven track record of accurately completing research, information management, and marketing-support activities with demanding time frames. Adept at developing and maintaining administrative processes that reduces redundancy, improve accuracy and efficiency, and achieve organizational objectives. Highly focused and results oriented in supporting complex, deadline driven operations, able to identify goals and priorities and resolve issues in initial stages.
MS Office (Word, Outlook, PowerPoint, Excel) ARIBA, CTO, Gxrs,Global Connect, Share Point and Web Ex, type 90 words per minute with complete accuracy MS Office Suite - Top Skill Classes
ReceptionistAug 2016 to Sep 2016 FLEMINGTON SUBARU － Flemington, NJ
Executive Administrative AssistantNov 2013 to Feb 2014 CORMEDIX, Inc － Bridgewater, NJ
Provided high-level administrative support to Chief Executive Officer, VP and senior level team of a leading pharmaceutical company with offices in the US and Europe.
Performed a variety executive level functions addressing inquiries and collaborating with Company CEO and Senior members.
Managed office by taking lead as main Executive Assistant freeing up time for CEO to focus on important issues resulting in a more successfully run department.
Implemented Company procedures by initiating contact lists and cross functional information between countries.
Reduced Company travel expense by 50% within the first few weeks by identifying cost-effective travel agencies and negotiating vendor contracts.
Senior Administrative Assistant CoordinatorNov 2005 to Jan 2012 ETHICON, Inc － Somerville, NJ
Served as Administrative Assistant to Marketing VP, 3 senior partners, and 5 consultants for successful pharmaceutical company of Medical Devices, a Division of Johnson and Johnson.
Directed all administrative and project-support efforts.
Conducted in depth business development research and compiled results for review by leadership team.
Developed internal correspondence that facilitated effective communication and transfer of information within the Company and Regional offices.
Created presentations and scheduled all executive level meetings and travel.
Prepared monthly expense and travel reports.
Prepared meeting agendas and carefully monitor all action items.
Managed invoicing, purchase orders and billing processes.
Oversaw department's budget.
Managed all Human Resource processes.
Lead and/or participated in short term projects as needed Successfully managed the document review process for all promotional and advertising materials resulting in a 100%decreased "risk" for the organization.
Successfully drove the trademark renewal project resulting in over 700 trademarks updated worldwide in over 88 countries.
Saved the company over 60% in cost savings over previous years for non-renewal trademarks.
Significantly reduced time required to prepare and distribute quarterly reports by initiating the use of electronic reporting processes.
Executive SecretaryAug 1993 to Nov 2004 AT&T － Bridgewater, NJ
Directed day-to-day office operations, providing fundamental support to Company Vice President, 5 Directors.
Oversaw a wide variety of administrative functions within a department of 200 employees.
Managed 3 administrative assistants reinforced Company policies and procedures.
Maintained multiple calendars, scheduled events and travel arrangements.
Researched and routed correspondence, drafted letters, documents, collected and analyzed information and initiated phone contact with Direct Report on behalf of Vice President Participated and lead special projects as needed.
Successfully brought greater organization and structure to the department managing cross-functional communications.
Coordinated and hosted numerous Company meetings creating invitations, booking venues, selecting guest speakers.
Played key role in Managing Human Resource Administration and recognition functions.
Head ReceptionistAug 2016 to Sep 2016 Flemington Subaru － Flemington, NJ
Front Office Receptionist for the Service Dept.
for Flemington Subaru the premier destination for new & used Subaru vehicles serving customers from Flemington, Trenton, Somerset, NJ & Doylestown, PA.
of Dealership - greeted guests, answered all incoming calls and answered questions in order to assist customers, fielded phone calls.
Booked all online service reservations.
Added new customers and vehicles to online directory.
Diploma, Secretarial ScienceNancy Taylor Business InstituteSecretarial Science
Diploma, Secretarial ScienceSouth Plainfield High SchoolSecretarial Science Project and Time Management - Top Skill Seminars
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