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Project Coordinator Studio Coordinator Resume Example

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Jessica Claire
  • Montgomery Street, San Francisco, CA 94105
  • Home: (555) 432-1000
  • Cell:
  • resumesample@example.com
Professional Summary

Dedicated professional with history of meeting company goals utilizing consistent and organized practices. Skilled in working under pressure and adapting to new situations and challenges to best enhance the organizational brand. Highly skilled at communicating with colleagues, monitoring status and achieving key milestones. Committed to working closely with clients to manage expectations and cultivate lasting partnerships. Determined, reliable and dedicated to team success.

Skills
  • Client Trust and Loyalty
  • Multitasking and Prioritization
  • Human Resources Oversight
  • Calendar Management
  • Travel Coordination
  • Bilingual in Spanish and English
  • Administration and Operations
  • Schedule Coordination
  • Complex Problem Solving
  • Document Filing and Retrieval
  • Recordkeeping and Documentation
  • Bookkeeping and Basic Accounting
Professional Experience
Project Coordinator | Studio Coordinator, 10/2019 to Current
Kb HomesFort Worth, TX,
  • Support Principals/Studio Directors/ Project Managers and Lead Project Architects, Studio of 45+
  • Heavy calendar management, project calendar, and domestic and international travel
  • Assist in scheduling and facilitating meetings between Clients/ Consultants/ Project team to discuss deliverables, schedules, and conflicts.
  • Assist in Client/Consultant letter of agreements, work authorization, request of project numbers, project contact directory,
  • Assist Project Manager/Project Architect with verified quality of deliverables, schedule QAQC, register project with State of Texas, review documents to verify conformance to specifications codes before submitting to The City of Austin Permits.
  • Liaised between departments to facilitate communication and keep appropriate parties updated on project developments.
  • Collaborated with project leaders to comply with accounting needs for project maintenance requirements.
  • Built strong relationships with internal and external stakeholders.
  • Gathered requirements for ongoing projects and organized details for management use.
  • Coordinated meetings with all pertinent parties and set up remote calls using TEAMS/ZOOM software
  • Manage all incoming construction administration documents for projects in construction. Review incoming Submittals and Request for Information (RFI's) and distribute to appropriate consultant.
Studio Coordinator, 11/2015 to Current
GenslerCity, STATE,
  • Support multiple executives and their teams/ projects fast-paced environment. Architectural studio of 45+ people
  • Arrange domestic and international travel for multiple executives and their teams.
  • Operation aspects of running the architectural studio. Organizing studio meetings, staffing meetings, financial tracking, timecard collection, PTO tracking.
  • Generate client/consultant Letter of Agreements as requested by Project Managers.
  • Assist Studio Ops manager and project managers with project processes.
  • Established reputation as a trusted liaison and point of contact for clients and consultants.
  • Manage administrative processes to create, organized and efficient environment.
  • Maintain professional credentials for studio staff, Manage all learning initiatives within the office, ensuring necessary accreditation components.
  • Work with Marketing Department on CRM Management to ensure client database accuracy.
Office Manager/Human Resources, 10/2004 to 11/2015
NoackLittle Architects, IncCity, STATE,
  • Handle day-to-day operations; Liaison with landlord and building management, monitor site access and issue passes.
  • Supervise administrative staff, coordinate staff meetings, maintain and update office calendar, travel arrangements;
  • Directly support Executive Leaders, calendar management with heavy scheduling, and project financial tracking
  • Managed supervisor itinerary and appointments and streamlined scheduling procedures.
  • Analyzed and solved multi-faceted problems that effected executive leaders and business initiatives.
  • Organized spaces, materials and catering support for internal and client-focused meetings.
  • Develop and updated Company’s policy manual to ensure compliance with Federal and State laws;
  • Developed and implemented office management procedures to increasing training team productivity and accuracy.
  • Process new hire packets,orientation, and benefits,
  • Resolved issues through active listening and open-ended questioning, and facilitate employees grievances
  • General accounting: Optimized organizational systems for payment collections, AP/AR, deposits and recordkeeping.
  • Managed costs and billing and resolved financial discrepancies effectively.
  • Completed bi-weekly payroll for 25 employees through Paychex, update payroll records, Maintain payroll operations by following policies and procedures,
  • Review and approve employees expense reports base on policies and procedure.
Legislative Aide | Administrative Assistance, 01/2000 to 10/2004
State Of Texas| House Of RepresentativesCity, STATE,
  • Gathered support for bills and amendments from other members and worked with committees on legislation.
  • Monitored legislative developments within committees and report back to State Representative.
  • Interface with key support groups, support staff with legislative bills, maintain legislative calendar and coordinate bill submission.
  • Assist with legislative research, track legislation, constituent casework, and press releases.
  • Answered constituent letters and assisted constituents on federal matters.
  • Handled 50 + calls per day to address constituents' inquiries and concerns.
  • Performed administrative tasks, including revising and finalizing letters, briefs, and memos.
  • Daily interaction with public officials, constituents,advocates, and other State Capitol and District office staff.
  • Organize yearly events for State Representative.
Education
Human Resource Management Certificate: Human Resources Development, Expected in 12/2010
University of Texas At Austin - Austin, TX
GPA:
  • Continuing Education in Human Resources
BBA: Business Administration and Management, Expected in 2009
St. Edward’s University - Austin, Texas,
GPA:
Associate of Science: Business Administration, Expected in 2006
Austin Community College - Austin, TX
GPA:
Associates of Applied Science: Embalming & Funeral Services, Expected in 1991
Dallas Institute of Funeral Services - Dallas, TX
GPA:
Affiliations
  • Society of Human Resource Management
  • Notary Public
  • Make-A-Wish Foundation| Central & South Texas
  • Central Texas Food Bank

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Resume Overview

School Attended
  • University of Texas At Austin
  • St. Edward’s University
  • Austin Community College
  • Dallas Institute of Funeral Services
Job Titles Held:
  • Project Coordinator | Studio Coordinator
  • Studio Coordinator
  • Office Manager/Human Resources
  • Legislative Aide | Administrative Assistance
Degrees
  • Human Resource Management Certificate
  • BBA
  • Associate of Science
  • Associates of Applied Science