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Project Coordinator - Human Resources Resume Example

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PROJECT COORDINATOR - HUMAN RESOURCES
Summary

Dedicated Administrative professional with solid background in high-volume office environments focused on delivering exceptional clerical and operational support for construction professionals. Personable and communicative with friendly demeanor and sound judgment to handle diverse daily tasks with minimal supervision. Well-versed in the day-to-day operations of the commercial construction industry and able to manage multiple tasks and duties concurrently. Detail oriented individual with the ability to quickly learn and gain competency in new skills and applications.

Skills
  • Generation and Maintenance of all AIA Contract Documents
  • Project Budget Management - Initial Entry, Maintenance and Updates via Change Orders and Revisions to Estimate
  • Administration of benefits package for over 80 employees and dependents
  • Accounts Payable/Receivables/Payroll Processing
  • Office Administration
  • Functioning comprehension of Spanish language
  • Red Cross Certified in CPR/First Aid/AED
  • Experienced in MS Office Suite, Vista by Viewpoint, and TCMS
Experience
01/2017 - 01/2020
Waner Construction Company, Inc. － Highlands Ranch, COProject Coordinator - Human Resources

Project Coordinator Duties included:

  • Generation and maintenance of all Owner/Client AIA Documents, including but not limited to: Contracts, Change Orders, Progress Billings, and Certificate of Substantial Completion
  • Request and verify accuracy of coverage limits, additional insureds, and other project specific requirements for project specific insurance
  • Assist Project Management with monthly project billings, all additional billing support documents and completion of required lien waivers
  • Assist Project Management with project budget management including: Entry of project budget, entry of Change Orders and Revisions to Estimate, job cost allocations and project costs closeouts
  • Track company-owned equipment usage, maintenance and repair costs and apply to proper projects
  • Renew and maintain Contractor's Licenses for all jurisdictions
  • Assist as needed with entry and coding of monthly subcontractor Applications for Payment
  • Complete project specific use tax reconciliations
  • Complete Contractor Requests for Qualifications and RFPs/RFQs as requested
  • Assist Estimating department with bid solicitation as needed
  • Assist Controller with annual company audit providing reporting and processing additional document requests
  • Maintain company credit card, fuel card and cell phone programs, reconciling and job costing expenses on a monthly basis
  • Initiate and process all liability and builders risk insurance claims for the company while working directly with carriers

Human Resources duties included:

  • Administration of benefits package for over 80 employees and their covered dependents
  • Work directly with new hires in understanding the benefits package and assisting with enrollment forms
  • Process all benefits enrollments/terminations/election of COBRA Coverage to carriers (Medical, Dental, Vision, STD/LTD, Term Life and AD&D, GAP and Supplemental Accident Coverage)
  • Reconcile premiums for all carriers on a monthly basis
  • Assist covered members with benefits and claims questions
  • Process and manage all Workers Compensation claims until MMI is achieved
  • Completion, filing and posting of all required annual documents including 1094-C/1095-C and OSHA 300.
  • Maintain and update all jobsite required safety postings
  • Administration of COBRA benefits for former employees
10/2005 - 01/2017
Waner Construction Company Inc. － Highlands Ranch, COOffice Manager
  • Management of daily office operations
  • Inventory and order as needed office supplies from multiple vendors
  • Order proprietary company documents, such as business cards, letterhead, envelopes, mailing labels from third-party vendor
  • Interaction with all office suppliers & maintenance providers
  • Design and order company apparel
  • IT Services coordination and maintenance of company owned technology and software licenses
  • Maintain company credit card, fuel card and cell phone programs, reconciling and job costing expenses on a monthly basis
  • Generation and maintenance of all Owner/Client AIA Documents, including but not limited to: Contracts, Change Orders, Progress Billings, and Certificate of Substantial Completion
  • Request and verify accuracy of coverage limits, additional insureds, and other project specific requirements for project specific insurance
  • Track company-owned equipment usage, maintenance and repair costs and apply to proper projects
  • Code, Enter, Scan and pay all vendor and supplier invoices
  • Assist as needed with entry and coding of monthly subcontractor Applications for Payment
  • Assist Controller with annual company audit providing reporting and processing additional document requests
  • Create company marketing documents and publications
  • Complete Contractor Requests for Qualifications and RFPs/RFQs as requested
  • Plan and oversee all company events including holiday parties, summer picnics and continuing education and training
  • Manage all out-of-state Contractor's Licenses and associated taxes
  • Maintain, with the assistance of company legal counsel, company's master subcontract agreement and associated exhibits
  • Complete project specific use tax reconciliations
11/2002 - 10/2005
Waner Construction Company, Inc. － Highlands Ranch, COAdministrative Assistant
  • Served as first point of contact for guests to the office; assisted Owners, Architects, Subcontractors and other guests as needed
  • Answered and directed phone calls via a multi-line phone system
  • Processed incoming and outgoing mail, courier and shipping requests daily and received all deliveries
  • Inventory and order as needed office supplies from multiple vendors
  • Order proprietary company documents, such as business cards, letterhead, envelopes, mailing labels from third-party vendor
  • Interaction with all office suppliers & maintenance providers
  • Data entry of vendor invoices and subcontractor Applications for Payment
  • Generate lien releases for Subcontractor Monthly Payment and final project retention payouts payouts
  • Maintain company credit card, fuel card and cell phone programs, reconciling and job costing expenses on a monthly basis
  • Generation and maintenance of all Owner/Client AIA Documents, including but not limited to: Contracts, Change Orders, Progress Billings, and Certificate of Substantial Completion
  • Complete Contractor Requests for Qualifications and RFPs/RFQs as requested
  • Create and maintain per project directories of Owner, Design Team, Subcontractor and Supplier Contacts for each new project
  • Create project specific binders and folders for each new project
  • Performed various clerical duties for the office including maintaining Accounts Payable project filing, maintaining office equipment, inventory, ordering and replenishment of all supplies
  • Assist Project Management and Estimating Staff as needed
07/1997 - 09/2002
NFO Migliara/Kaplan Associates － Owings Mills, MDData Entry Specialist
Education and Training
05/2001
University of Maryland Baltimore CountyBaltimore, MDBachelor of Arts: Psychology
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Resume Overview

Companies Worked For:

  • Waner Construction Company, Inc.
  • Waner Construction Company Inc.
  • NFO Migliara/Kaplan Associates

School Attended

  • University of Maryland Baltimore County

Job Titles Held:

  • Project Coordinator - Human Resources
  • Office Manager
  • Administrative Assistant
  • Data Entry Specialist

Degrees

  • Bachelor of Arts : Psychology

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