Over twenty-five years of experience working for academic division of University of California performing and managing wide variety of business and support functions.
Worked on University planning and implementation teams for Financial Information System and SciQuest Purchasing system.
Planned and managed centralization of business functions from Divisional office to central offices.
Created team of business managers to work with central office staff and managers on issues associated with centralization of business functions.
Created Academic Business Managers workgroup to share knowledge, solve common problems, coordinate information flow, provide Divisional Deans Offices with background information on processes and procedures.
Created customized financial reports for all Division, Department, Program and Shop staff to access in campus Data Warehouse.
Managed financial and budgetary functions for Division of Physical and Biological Sciences for Division, Departments, Programs, and Shops. Included budget management, reporting, and forecasting for all staff, faculty, and student salaries, exceeding $25 million annually. Managed accountant review of all financial transactions associated with these units, including purchase requisitions, reimbursement requests, and travel documents. Created budget reports for all units to access via campus Data Warehouse. Provided information and recommendations for campus budgetary processes and divisional budget reductions.
Managed Divisional Accounting & Budget, Travel, Purchasing, Accounts Payable, and Stockroom units of Division of Physical and Biological Sciences (12 employees). Units were responsible for financial reporting and management for all Division, Department, Program, and Shop units including all faculty, staff and student salaries. Total annual budget for all units exceeded $45 million per year. Purchasing, Travel, and Accounts Payable offices managed functions for all faculty and staff within Division. Stockroom provided sales of laboratory supplies, chemicals, office supplies for labs and offices as well as handling receiving and delivery for all items ordered by Divisional employees.
Responsible for financial analysis, reporting, and forecasting for Division, Department, Program, and Shop budgets within Division of Physical and Biological Sciences. Included reviewing, reporting, and providing annual cost projections for all faculty, staff and student salaries. Served on University team to select and implement new financial and purchasing system. Served on team tasked with finding reporting methods for new system and identified processes and procedures required to implement new systems and reports within Division. Managed purchasing and accounts payable units of business office, supervising 3 buyers and 1 payables assistant.
Tracked and reported on all salary expenses for all permanent staff and faculty within Division of Physical and Biological Sciences. Provided projections of yearend budget balances for all Departments, Programs, and Shops. Approved purchasing requisitions, reimbursement requests, and travel documents for these customers.
Purchased scientific, lab and office supplies for all units within Division of Physical and Biological Sciences. Processed all requests for reimbursement for items purchased directly by users. Maintained equipment inventory records for Division and coordinated annual reporting process. Supervised accounts payable assistant and data entry assistant.
Performed various office duties for company selling industrial, welding, medical supplies. Initial duties included reception desk, accounts payable, credit application processing and general clerical. Promoted to inside sales after 18 months. Took orders from customers via telephone, provided quotations, assisted with counter sales. Promoted to office manager after 12 months. Supervised inside sales personnel, data entry assistant, receptionist and two administrative assistants.
Substitute teacher for elementary grades K-6 and junior high grades 7-8, including long-term assignment in 1st grade classroom.
Minor in French.
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