personal assistant resume example with 4+ years of experience

Jessica Claire
  • Montgomery Street, San Francisco, CA 94105 609 Johnson Ave., 49204, Tulsa, OK
  • Home: (555) 432-1000
  • Cell:
Professional Summary

Efficient and detail-oriented Personal Assistant with track record of initiative and accuracy. Highly organized and capable of anticipating needs of clients. Skilled multitasker proficient in [Software] and correspondence management. Highly capable Personal Assistant skilled at prioritizing tasks with ease. Bringing several years of experience supporting executives with high-stress and high-profile careers. Efficient, accurate and detail-oriented Personal Assistant able to take initiative and offering innate drive to succeed. Highly motivated to expand knowledge and skills. Smooth and efficient [Job Title] with experience enhancing executive productivity and improving business operations. Exceed expectations for maximizing group performance and overseeing efficient calendars. Operate well with minimal supervision to meet demanding objectives. Experienced Personal Assistant successful at minimizing hassles and alleviating client concerns by effectively coordinating schedules, planning events, running errands and handling childcare and household tasks. Detail-oriented Personal Assistant offering [Number] years of relevant experience. Gifted in event coordination, scheduling and correspondence. Highly personable with excellent communication skills. Driven and resourceful administrative professional with [Number]+ years of experience supporting work of high-achieving [Job title]s. Track record helping with both professional and personal needs. Well-organized and precise with excellent multitasking skills and sound judgment. Detail-oriented professional with superb people skills. Engaging and helpful [Job Title]. [Job Title] with solid reputation of exceptional service and more than [Number] years assisting high-profile clients. Highly organized and forthright with excellent network of service contacts. Detail-oriented administrative professional with superb people-skills and public relations experience. Business-savvy with excellent decision-making skills. [Job Title] capable of contributing to team projects while demonstrating individual leadership and success in data entry, management and administrative support. High-powered [Job Title] bringing [Number] years of experience as Executive Assistant in fast-paced office environment. Strengths include advanced computer skills and strong research ability. Certified Child Care Specialist with more than 4 years of professional experience. Expertise working with children with special needs. Inventive [Job Title] driven to provide best support possible. Travel arrangement expert focused on budget-conscious options and client satisfaction. Outgoing and friendly receptionist delivering customer service and administrative excellence, including clerical support and public interaction. Excels in calendar management, scheduling, data-entry and database administration. High-energy, resourceful and persistent [Job Title] with background working with [Type] agency serving high-end clientèle within [Industry]. Exceptional attention to detail and latest trends in aesthetics. Resourceful and experienced [Job Title] offering expertise in customer service, travel coordination and file management. Dedicated team member with high attention to detail and strong organizational skills. Capable of handling multiple projects simultaneously with high degree of accuracy. Organized and dedicated Administrative Assistant with proven track record of providing exceptional customer service in fast-paced environments. Offering keen attention to detail and strong decision making skills to manage multiple, concurrent tasks. Self-motivated work ethic with ability to perform effectively in independent or team environments. Professional and knowledgeable Receptionist versed in administrative support and customer service. Offering [Number] years of experience managing company reputation with customers. Highly efficient and accurate with strong planning, problem-solving and communication skills. Ambitious Office Automation Clerk proficient in use of various office support equipment, including [Type] and [Type]. Well-organized and outgoing with outstanding coordination and interpersonal skills. Sound experience in obtaining data and extracting data. Strengths include [Area of expertise] and [Area of expertise]. Motivated [Job Title] with understanding of [Type] processes, customer relations and multi-line telephone systems. Positive and upbeat team player with exceptional clerical knowledge and hardworking mentality. Systematic Administrative Assistant with over [Number] years of experience in fast-paced [Type] office settings. Hardworking team-player with expertise in [Area of expertise] and [Area of expertise]. Responsible, punctual and capable of working with little to no supervision. Organized [Job Title] with proven track record of maintaining efficient office operations. Expertise in scheduling and coordinating meetings, managing travel and expense reports, and transcribing minutes. Well-educated in [Software] and [Software]. Hardworking and focused administrative professional offering excellent communication, planning and prioritization skills demonstrated through [Number] years of performance. Skilled at drafting reports and business correspondence, managing mail and updating tracking spreadsheets. Exceptional leadership skills with expertise in streamlining workflow to optimize personnel strengths. Detail-oriented Records Specialist adept at coordinating digital and physical records for [Type] purposes. Highly organized and hardworking with clear focus on maintaining efficient and accurate operations. Prepared to offer [Number] years of experience and take on challenging new role with [Company]. Meticulous [Job Title] offering [Number] years of experience providing administrative support in [Type] industry. Successful at preparing agendas, scheduling meetings and following up on action items. Reliable and enthusiastic [Job Title] offering [Number] years of experience in efficient front desk management. Adept at prioritizing tasks, maintaining organization and optimizing workflow. Accustomed to balancing high-volume inquiries with administrative needs for [Number]-member staff. Astute Administrative Assistant focused on optimizing processes to improve data retrieval and storage procedures, reduce physical storage needs and maintain security of all information. Skilled in researching and resolving discrepancies. Systematic Administrative professional with advanced skills in records management. Capable of handling incoming records, file transfers and destruction orders. Analytical and critical thinker with excellent judgment and expertise in [Software]. Accountable Program Support Assistant possessing first-rate communication and organizational skills. Strengths in variety of administrative and support duties, including [Task] and [Task]. Diligent and flexible with [Number] hours of availability per week, including evenings and weekends. Talented Program Assistant with [Number] years of experience supporting program leaders achieve [Result]. Productive team-player when supporting daily activities as well as [Action] to enhance program. Expert at managing multiple tasks in busy environment. Attentive and personable [Job Title] bringing [Number] years of administrative support experience in dynamic office environments. Strong work history in document management, process improvement and regulatory compliance. Commended for cultivating positive work culture by cheerfully interacting with staff and customers. Precise and organized with extensive knowledge of [Type] offices and [Software] use. Committed to quality organization and office management with solutions-oriented problem-solving capabilities. Proven history of modernizing offices and enhancing overall productivity. Enthusiastic Administrative Assistant with expertise in anticipating professional needs and proactively identifying and resolving problems. Bringing proven ability to promote organization and availability through effective schedule development. Excellent customer service and conflict management skills. Coordinated Program Support Assistant adept at providing administrative and logistical support for [Type] and [Type] projects, programs and initiatives. Organized and hardworking with [Number]-year background serving as [Job Title] in [Location]. Areas of expertise which include [Area of expertise] and [Area of expertise]. Outgoing [Job Title] with [Number] years of experience in administrative support. Expert in [Software] with excellent [Skill] skills and typing abilities. Forward thinking and successful at managing large office organization while streamlining documentation procedures. Efficient, accuracy-driven [Job Title] successful at delivering key clerical support to internal teams, customers, vendors and other stakeholders. Demonstrated success in analytical problem solving and boosting operational efficiency. Bringing [Number] years of superior performance in related roles. Accomplished Administrative Support professional practiced at addressing all facets of business office needs, including file and document management, inventory allocation and technical training. Proficient in maintaining stringent financial controls and timelines. Offering diplomatic and professional communication, strong time management and multitasking expertise. Reliable Program Support Assistant looking to leverage [Number] years of [Area of expertise] and [Area of expertise] expertise into [Job Title] role. Capable of taking care of all administrative duties, including [Task] and [Task]. Talented at creating organized files and developing professional correspondence. Hardworking Office Automation Clerk holding [Number] years of experience in providing efficient office operations. Adept at gathering and organizing specifically requested data and converting documents into desired formats. In-depth knowledge of office automation procedures with solid external and internal communication skills. Polished [Job Title] with [Number] years of experience assisting with coordination and implementation of [Type] program. Committed to tracking program information, creating [Type] reports and [Task]. Flexible collaborator when shifting between helping different colleagues with [Task] and [Task]. Polished [Job Title] with [Number] years of experience assisting with coordination and implementation of [Type] program. Committed to tracking program information, creating [Type] reports and [Task]. Flexible collaborator when shifting between helping different colleagues with [Task] and [Task]. Polished [Job Title] with [Number] years of experience assisting with coordination and implementation of [Type] program. Committed to tracking program information, creating [Type] reports and [Task]. Flexible collaborator when shifting between helping different colleagues with [Task] and [Task].

  • Chauffeuring
  • Staff collaboration
  • Executive presentation development
  • Employee hiring and retention
  • Errands
  • Flexible
  • Filing and data archiving
  • Travel administration
  • Interior decorating
  • Meeting planning
  • Certified in 10-key
  • Meticulous attention to detail
  • Multi-line phone proficiency
  • Administrative support
  • Personal training and coaching
  • Professional and mature
  • Communication skills
  • ACE Personal Trainer certification
  • Project planning
  • Time management
  • Extensive vocabulary
  • Certified Computer Office Assistant
  • Highly organized
  • Human Resources Management (HRM)
  • Commitment to quality and service
  • Articulate and well-spoken
  • Strong problem solver
  • Relationship/team building
  • Appointment setting
  • Travel coordination
  • Bilingual Japanese/English
  • Line sanitation
  • Public relations background
  • Event planning
  • Advanced MS Office Suite
  • Advanced interpersonal skills
  • Advanced interpersonal skills
  • Human resource laws knowledge
  • Strong communication skills
  • Excellent planner and coordinator
  • Microsoft Office proficiency
  • Operations Support
  • Legal administrative support
  • Microsoft Excel certified
  • Advanced clerical knowledge
  • Staff motivator
  • Workers' compensation knowledge
  • Schedule management
  • Developing menus
  • Inventory control
  • QuickBooks expert
  • Profit enhancement
  • Customer service-oriented
  • Invoice processing
  • Social media savvy
  • Housekeeping
Work History
Personal Assistant, 10/2016 to 12/2019
Edible ArrangementsIthaca, NY,
  • Updated executives on changing business needs by thoroughly documenting internal and client meetings.
  • Worked with [Job Title] to coordinate and complete special projects for [Program].
  • Maintained office supplies inventory by checking stock and ordering new supplies as needed.
  • Allocated executive tasks and managed complex calendars and administrative functions.
  • Seamlessly interacted with [Job Title] to plan and complete special projects for [Program].
  • Managed administrative functions, including complex calendar management with focus on proper allocation of executive availability.
  • Created appropriate documentation for members of board and senior leadership before meetings.
  • Worked with senior management to initiate new projects and assist in various processes.
  • Organized and updated schedules for more than [Number] [Industry] executives.
  • Handled logistics, catering, agendas and travel arrangements for meeting and event planning for board of directors, president and executive vice president.
  • Managed [Job title]'s complex and frequently changing travel arrangements and coordinated pre-planning of trips.
  • Promoted team productivity by keeping supplies organized and well-stocked.
  • Managed external contacts for CEO and kept track of periodic communication needed for priority contacts.
  • Used QuickBooks to produce monthly invoices, reports and other deliverables.
  • Contributed to smooth business operations by planning and organizing meetings and conferences, including conference calls.
  • Streamlined operations and prioritized tasks, allowing senior staff to increase revenue by [Number]%.
  • Greeted arriving visitors, determined nature and purpose of visit and directed individuals to appropriate destinations.
  • Coordinated complex annual meeting involving [Number] presenters, [Number] global attendees, and budget of $[Amount] encompassing livestream production, remote location arrangements, and senior executive accommodations.
  • Accomplished special objectives and projects according to requests from board members.
  • Responded to emails and other correspondence to facilitate communication and enhance business processes.
  • Investigated topics such as [Type] and [Type] and produced concise summaries for [Job title] use.
  • Distributed company-wide announcements, booked conference rooms and coordinated catering for annual staff development forum.
  • Orchestrated successful conferences, including associated travel for all speakers and attendees, facilities and support services.
  • Produced accurate office files, updated spreadsheets and crafted presentations to support executives and boost team efficiency.
Hotel Night Auditor, 02/2016 to 09/2016
Crystal Springs ResortHamburg, NJ,
  • Kept accounts in balance and ran daily reports to verify totals.
  • Promoted local entertainment and sporting events and offered details to assist patrons.
  • Maintained transaction security by verifying payment cards against identification.
  • Entered customer data using [Type] software and updated information whenever patrons changed rooms.
  • Protected guest valuables with main safe or in individual boxes to maximize security.
  • Arranged accommodations and travel plans for visitors and presented updated itineraries.
  • Explained details regarding property, including restaurants, pool area, spa and fitness center to acclimate patrons to resort environment.
  • Collaborated with [Type] and [Type] team members to handle guest requirements from check-in through check-out.
  • Sorted mail and other important data upon [Job Title]'s absence, promoting quick delivery of all messages to recipients.
  • Reported facility and room maintenance problems to appropriate personnel for immediate remediation.
  • Used quick response and dynamic service skills to build relationships with patrons, improving customer retention rate.
  • Supervised [Number] administrative team members and provided constructive feedback, resulting in higher morale and increased employee retention.
  • Prepared weekly employee work schedules for [Number] team members ensuring all shifts received adequate coverage.
  • Greeted guests at front desk and engaged in pleasant conversations while managing check-in process.
  • Maintained files and records by implementing effective filing systems that boosted efficiency and organization.
  • Immediately contacted housekeeping staff and maintenance department regarding guest room issues, including [Type] and [Type] to promote quick remediation.
  • Updated customer accounts with add-on room charges, including minibar use and room service bills.
  • Answered multi-line phone system, responded to inquiries and transferred calls to correct departments and personnel.
  • Greeted [Number] daily visitors and customers upon arrival, offered assistance and answered questions to build rapport and retention.
  • Planned coverage needs and organized services to support incoming special events.
  • Provided guests with above-and-beyond service, including making outside venue reservations and setting up tours.
  • Welcomed each new arrival pleasantly and confirmed reservations and identification.
  • Maintained financial accuracy by collecting deposits, fees and payments.
  • Oversaw fast-paced front desk operations at busy [Type] facility with as many as [Number] nightly guests.
  • Confirmed relevant guest information and payment methods to prevent fraud.
  • Politely welcomed arriving guests, providing room keys and information on amenities and policies.
  • Swiftly responded to room requests and other inquiries made via establishment website, email or phone.
  • Promptly answered multi-line phone system and greeted callers enthusiastically.
  • Liaised with housekeeping and maintenance staff to address requests and complaints made by guests.
  • Carefully transcribed phone messages and relayed to appropriate personnel within [Number] minutes of each call.
  • Monitored office supplies by checking inventory on [Timeframe] basis and placed orders whenever stock appeared low.
  • Volunteered to help with special projects, assuming variety of tasks and duties, including [Task] and [Task].
  • Performed basic bookkeeping activities, including [Task] and [Task] and used [Skill] to implement updates to accounting system.
  • Directed incoming calls to internal personnel and departments, routing to best-qualified entity to respond to callers' needs.
  • Welcomed patrons and immediately offered assistance by asking open-ended questions.
  • Resolved customer issues quickly and notified [Job Title] immediately when problems escalated.
  • Calculated billings and posted charges to room accounts, reviewing all charges with guests at checkout.
  • Collected, sorted and distributed mail and prepared mail, messages and courier deliveries for busy [Number]-person [Type] business.
  • Retrieved mail, packages and documents on behalf of guests, promptly verifying receipt and arranging for pickup or transmittal.
  • Used [Software] to process reservations, check-ins and check-outs.
  • Arranged conference calls for [Type] and [Type] departments both onsite and at remote locations using [Software].
  • Received packages and mail at front desk and dispersed to correct employees.
Customer Service/Socker, 11/2014 to 11/2015
BrookshiresCity, STATE,
  • Evaluated supplies and product inventory to check for quality and quantity issues and returned unacceptable materials to vendors to obtain replacements or refunds.
  • Helped customers locate desired items and transfer oversized items to vehicles.
  • Created balanced pallets to support efficient and safe sales floor replenishment.
  • Prepared merchandise for transfer to shelves by removing packing materials and applying identifying codes, such as price or inventory control numbers.
  • Maintained well-organized restocking areas to avoid blocking aisles or creating safety hazards.
  • Changed sales floor signs to show current pricing and support product promotions.
  • Regularly assessed sales floor stock levels to replenish with backstock merchandise before depletion.
  • Alternated goods in inventory by observing first-in/first-out approach to keep shelves organized and properly stocked.
  • Kept all documentation and records accurate and up-to-date with latest data to prevent errors in processing or delivery.
  • Offered expertise in inventory management and current stock levels to internal teams and customers to facilitate accuracy and product availability.
  • Placed special customer orders for custom or special order merchandise.
  • Used hand-held devices and computers to record and monitor inventory levels and completed audits to uncover and address inaccuracies.
  • Unloaded daily delivery trucks using equipment such as [Type] and [Type] to quickly remove and stage products.
  • Demonstrated strong communication skills and understanding of packing slip processing requirements.
  • Checked and pulled defective or expired products from shelves.
  • Acknowledged [Type] safety issues and contacted [Job title] regarding concerns and for quick resolution.
  • Attended and participated in sales meetings to stay abreast of current offers and product issues.
  • Unloaded arriving product stock and moved to store display areas.
  • Operated RF scanners to track merchandise and verify contents of containers.
  • Simplified shipping and receiving processes, which boosted productivity [Number]%.
  • Consistently lifted materials weighing as much as [Number] pounds.
  • Applied proper safety procedures in warehouse, stockroom and store and immediately informed management of safety concerns.
  • Placed products in correct storage locations to keep stock areas organized and inventory counts accurate.
  • Volunteered to assist [Job title] with [Type] projects, demonstrating willingness to learn new tasks and increase skill levels.
  • Maintained neat, orderly and safe work space.
  • Moved and lifted heavy loads of merchandise using [Type] equipment.
  • Organized warehouse and stockroom areas using forklift and pallet jacks.
  • Removed all debris and packaging from boxes and separated for recycling or disposal.
  • Recorded information, shortages and discrepancies to keep records current and accurate.
  • Maintained strong vendor connections at all stages, including arranging pricing and delivery structures and managing specific shipment or paperwork concerns.
  • Inspected work areas for cleanliness and obstacles and removed cartons and boxes to keep work areas organized and hazard-free.
  • Blocked and faced products on displays and shelves in accordance with company policy.
  • Maintained fitness in order to move merchandise efficiently and safely.
  • Conducted periodic inventory inspections and reported out-of-stock items.
  • Regularly used industry-standard inventory software such as [Software].
  • Maintained accurate inventory records to provide data for use in audits and completion of order requests
  • Assisted maintenance team with organizing and cleaning warehouse, stockroom and store near shift close.
  • Checked packages and merchandise for damage and quickly notified vendors to request replacements.
  • Processed incoming shipments upon package receipt by scanning boxes and envelopes and using [Software] to update system.
  • Maintained effective team member communication.
  • Greeted customers and directed to requested products.
  • Answered customer questions and provided detailed product information.
  • Rotated stock correctly to prevent out-of-date products and removed aging items from main shelving to build special promotional displays.
BBA: Business Administration, Expected in 05/2020
Drury University - Springfiled, MO,

By clicking Customize This Resume, you agree to our Terms of Use and Privacy Policy

Your data is safe with us

Any information uploaded, such as a resume, or input by the user is owned solely by the user, not LiveCareer. For further information, please visit our Terms of Use.

Resume Overview

School Attended

  • Drury University

Job Titles Held:

  • Personal Assistant
  • Hotel Night Auditor
  • Customer Service/Socker


  • BBA

By clicking Customize This Resume, you agree to our Terms of Use and Privacy Policy

*As seen in:As seen in: