Jessica Claire
, , 100 Montgomery St. 10th Floor (555) 432-1000,
Professional Summary

Detail-oriented professional versed in payroll, accounts payable and accounts receivable. Skilled in financial reporting and regulatory compliance. Experienced with Microsoft Excel, Word, and Outlook in addition to a variety of software. Versatile Accounting professional highly effective at developing a positive and productive working rapport with employees and vendors through open communication and clearly set guidelines. Business professional successful at achieving exceptional results in high pressure environments. Recognized as a driven, dedicated and hardworking leader. Supervisor experience leading team members to on-time job completion. Assign tasks, train employees, provide feedback, mediate interpersonal conflicts and implement company procedures. Excellent communication and listening skills. Provide leadership and vision which drives teams to meet goals.

  • Administrative Management
  • Records Organization and Management
  • Verbal and Written Communication
  • Problem Anticipation and Resolution
  • Focus and Follow-Through
  • Customer Service Management
  • Financial Statement Review
  • Decision Making
  • Finance and Accounting Oversight
  • Goal Setting
  • Budget Control
  • Mathematical Calculation and Reasoning
  • Database Maintenance
  • Word Processing
  • Multitasking and Prioritization
  • Desktops, Laptops and Mobile Devices
  • Calendar Management
  • Deadline Management
  • Payroll Administration and Timekeeping
  • Money Handling
  • Customer Relations
Work History
04/2022 to Current Accounts Payable/Accounting Clerk/Cashier Marmic Fire Safety | Springfield, MO,
  • Prepare vendor invoices and process incoming payments.
  • Apply proper codes to invoices, file and retain receipts, keep records organized and easily searchable.
  • Maintain good working relationships with vendors and resolve disputes.
  • Review vendor invoices for appropriate documentation and validity prior to submitting for payment.
  • Maintain payable shared email inbox and digitized invoices for processing.
  • Match purchase orders with invoices and record necessary information.
  • Support management by processing invoices and documents with consistent on-time delivery.
  • Manage and respond to correspondence and inquiries from customers and vendors.
  • Enter figures using 10-key calculator to compute data quickly.
  • Manage all Petty Cash Transactions
12/2021 to 04/2022 Asset Protection Audit Manager Gavilon | South Sioux City, NE,
  • Control reduction of loss of inventory by protecting company assets.
  • Perform thorough cash audits and deposit investigations.
  • Collaborate with law enforcement in investigating and solving theft and fraud cases.
  • Monitor paperwork procedures to prevent error-related losses.
11/2020 to 11/2021 Operations Coordinator Perry Reid | City, STATE,
  • Optimize organizational systems for payment collections, AP/AR, deposits and recordkeeping.
  • Daily gift donation deposit
  • Daily recording of online donations
  • Daily AP which includes working with LPS staff, teachers, school social workers, and families to pay for their needs.
  • Work closely with the President to assure smooth operation on the financial side.
  • Work with our outside accounting firm to reconcile monthly and year end financials.
  • Communication with donors and understand their designation of how their money is to be used.
10/2020 to 10/2020 Administrative Coordinator and Accounting Clerk Midwest Holding, Inc. | City, STATE,
  • Face of company at the front desk
  • Monitored and directed incoming mail and prepared outgoing mail.
  • Monitored front areas so that questions could be promptly addressed.
  • Answered multi-line phone system to respond to inquiries and transfer calls to correct departments and personnel.
  • Resolved customer issues quickly and notified supervisor immediately when problems escalated.
  • Maintained files and records by implementing effective filing systems that boosted efficiency and organization.
  • Assisted the Accounting department with reconciling client accounts.
  • Assisted the Accounting department with various tasks.
05/2020 to 09/2020 Accounting Bookkeeper Hy-Vee Inc | City, STATE,
  • Reach out to vendors and customers to verify information and follow up on client issues.
  • Organize budget documentation and track expenses to maintain tight business controls.
  • Generate and submit invoices based upon established accounts receivable schedules and terms.
  • Process invoices and journal entries with efficiency and accuracy, resulting in decreased discrepancies
  • Assess data and information to verify entry, calculation and billing code accuracy.
  • Prepare month-end closing entries for detailed reporting and recordkeeping.
  • Apply proper codes to invoices, files and receipts to keep record organized and easily searchable.
  • Apply mathematical abilities on a daily basis to calculate and check figures in all areas of accounting systems.
  • Review and process client payments, including electronic payments and check deposits.
  • Provide comprehensive accounting support to company by managing functions like payroll, accounts payable, accounts receivable and business expense processing.
  • Match purchase orders with invoices and record necessary information.
  • Work with senior accounting staff to prepare financial documents and reports such as bills and invoices, year-end analysis, budgets, financial reports and financial statements.
  • Sort financial documents, code accounting entries for data processing and post daily receipts and payments.

02/2019 to 05/2020 Accounting Assistant No Employer | City, STATE,
  • Investigate daily variances to ensure proper procedures are being followed.
  • Apply mathematical abilities on daily basis to calculate and check figures in all areas of accounting systems.
  • Enter figures using 10-key calculator to compute data quickly.
  • Report financial data and updated financial records in ledgers and journals.
  • Monitor status of accounts receivable and payable to facilitate efficient processing.
  • Assess data and information to verify entry, calculation and billing accuracy.
  • Maintain accurate and complete documentation for all financial department procedures.
  • Reconciled account information and reported figures in general ledger by comparing to bank account statement each month.
  • Used accounting software to prepare weekly and monthly financial reports.
  • Investigated daily variances and corrected errors to resolve discrepancies.
  • Prepared itemized statements, bills or invoices and recorded amounts due for items purchased or services rendered.
  • Completed financial reports to inform managers and store director.
  • Completed weekly check runs and maintained accounting ledgers by verifying and posting account transactions into accounting system.
  • Supervised daily bookkeeping operations with attention to accounts receivable, accounts payable and banking reconciliation.
  • Reviewed general ledger entries and assessed accuracy.
  • Reported financial data and updated financial records in ledgers and journals.
  • Processed payments and documents such as invoices, journal vouchers, employee reimbursements and statements.
  • Maintained clean and organized files by keeping accounts payable records up-to-date.
  • Applied proper codes to invoices, files and receipts to keep records organized and easily searchable.
  • Monitored status of accounts receivable and payable to facilitate prompt processing.
  • Communicated with suppliers to reconcile invoice payments.
  • Reconciled company accounts for credit cards and employee expenses
05/2016 to 02/2019 Retired Hy-Vee, Inc | City, STATE,
09/1996 to 04/2016 Lead Accounting Coordinator Company Name | City, State,
  • Coordinated and monitored department workflow to maintain efficiency.
  • Established key relationships with team members, upper management, customers and partners through well-developed communication and interpersonal skills.
  • Organized and processed daily accounting invoices, statements and records.
  • Entered journal updates to balance general ledger accounts.
  • Reached out to customers to ascertain reasons for past due accounts.
  • Prepared weekly cash reports consisting of all payments and disseminated information to appropriate correct management staff.
  • Maintained accurate documentation regarding accounts payables and accounts receivables in accordance with company policies.
  • Used accounting software to prepare consolidated reports.
  • Upheld strict confidentiality protocols with client details.
  • Prepared working papers, reports and supporting documentation for audit findings.
  • Tracked funds, prepared deposits and reconciled accounts.
  • Uploaded time records into VLM and made adjustments to create accurate database for payroll processing functions.
  • Prepared accounts for scheduled audits and assisted with audit process to facilitate faster completion of tasks.
  • Collaborated with human resources personnel to accurately and efficiently track leave time.
  • Investigated payroll variances and employee claims to resolve discrepancies and balance financial records.
  • Reviewed time records for 350 employees to verify accuracy of information.
  • Submitted daily
  • reports on payroll activities.
  • Produced payroll activities documentation and reports to meet corporate guidelines and promote transparency.
  • Offered payroll-related subject matter expertise to management and employees to resolve payroll discrepancies.
Expected in 12/1992 Bachelor of Arts | Psychology, Business University of Nebraska , Lincoln, GPA:

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School Attended

  • University of Nebraska

Job Titles Held:

  • Accounts Payable/Accounting Clerk/Cashier
  • Asset Protection Audit Manager
  • Operations Coordinator
  • Administrative Coordinator and Accounting Clerk
  • Accounting Bookkeeper
  • Accounting Assistant
  • Retired
  • Lead Accounting Coordinator


  • Bachelor of Arts

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