Operations Coordinator - Builders Beyond Borders
•Oversee the receipt of on-line applications
•Place all students on February teams
•Assign advisors to students (February teams)
•Manage withdrawn/added students
•Contact students/advisor missing deposits
•Create emails lists by teams for Constant Contact website
•Coordinate community service projects with outside agencies
•Staff community service project with B3 volunteers
•Create and send out email sign up links for projects
•Create attendance and contact information sheets for each project
•Organize and schedule clinics and coordinate doctors and paperwork with the Westport/Weston Health District
•Staff clinics with B3 parents and advisors
•Manage the clinics
•Schedule appointments and coordinate appointment reminder phone calls
•Record attendance for all B3 events, meetings and workshops
•Record community service project hours worked
•Notify students/advisors who owe hours and ensure they sign contracts to complete them
•Create all necessary paperwork for team meetings that OM is responsible for
•Coordinate with staff all necessary paperwork needed for each meeting.
•Assemble packets for all students/advisors for each meeting
•Coordinate student/advisor volunteers for mandatory meetings
•Secure facilities for meetings outside B3 office and ensure all proper paperwork is sent (including certificates of liability)
•Organize set up of facility for meeting, make necessary signage
•Setup B3 office for meetings
•Create/schedule reminder emails
•Run background checks on all B3 advisors
•Review report with ED
B3 fundraisers and products
•Coordinate the orders and secure orders with vendors
•Contact vendors to secure delivery date and count product ordered
•Staff volunteers for the product distribution day
•Coordinate T-Shirt orders by size and by team
•Collect and organize all passport copies
•Send email reminders for missing/renewed passports
•Create Photo ID sheets by team
•Coordinate and create all necessary paperwork for the B3 Brains
•Assemble five team brains
•Organize all equipment for each team and sign out the equipment upon departure and sign in upon return
•Register all travelers on the State Department website
•Coordinate distribution of Worksite T-shirts
•Coordinate distribution of Team T-Shirts
•Create and assemble luggage tags for all participants
•Create electronic phone trees and upload to Call-Em-All website
•Create necessary paperwork and assemble passport envelopes for all advisors
•Collate and send information for travel insurance
•Restock First Aid Kits
•Secure bus charters
•Create and edit weekly newsletter
B3 office work
•Create schedule of events and meetings for the B3 year
•Order office supplies and materials
Organized and managed 2,400 hours of local community service annually.
Traveled as an adult advisor on 20+ high school service trips to Central and South America and the Caribbean.
Managed organization's databases and published weekly electronic newsletter.
Entered client data in a centralized database and maintained up-to-date case records for all clients.
Organized 2,400 hours local community service annually through partnerships with other non-profit organizations.
Published weekly email newsletter.
Created necessary paperwork for monthly meetings.
Organized trip materials, equipment and all relevant paperwork for 10 service trips each year.
Coordinated volunteer and professional staffing for three Inoculation Clinics and managed appointment scheduling.
Responsible for reporting, interviewing and photographing sports events and graphic production of the pages for publishing under tight deadlines.
Won two awards for outstanding photography from the New England press Association.
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