office manager resume example with 14+ years of experience

Jessica Claire
Montgomery Street, San Francisco, CA 94105 609 Johnson Ave., 49204, Tulsa, OK
Home: (555) 432-1000 - Cell: - - : - -
Career Overview

Committed and motivated Administrative Assistant with exceptional customer service and decision making skills. Strong work ethic, professional demeanor and great initiative.

Skill Highlights

10 Key, Windows 8, Access, Outlook, QuickBooks, Intuit Payroll, TimeSelf-starter

Schedule management

Microsoft Office

TimeVue, Excel spreadsheets,

Dedicated team player,


Professional Experience
11/2015 to Current
Office Manager One Medical Raleigh, NC,
  • General office functioning duties, Intake for new enrollment, Generate forms pertaining to enrollment, Maintain all student files and classroom rosters, Processing weekly payments, invoices, and statements (QuickBooks), Maintain employees records and leave time, generate bi-weekly payroll, communicate with parents on a daily basis concerning any issues or questions concerning the center, complete training require by the state of Arkansas yearly through the TAPP system.
05/2014 to 08/2015
Office Manager One Medical Redwood City, CA,
  • Answering multi-line phone, attending to customer needs, responsible for Accounts Receivable and Accounts Payable, generate and send out monthly invoices to customers, processed and reconcile weekly deposits in QuickBooks, and apply payments on a daily basis.
  • Maintains office services by organizing office operations and procedures; preparing payroll; controlling correspondence; designing filing systems; reviewing and approving supply requisitions; assigning and monitoring clerical functions.
  • Maintains office efficiency by planning and implementing office systems, layouts, and equipment procurement.
  • Completes operational requirements by scheduling and assigning employees; following up on work results.
  • Keeps management informed by reviewing and analyzing special reports; summarizing information; identifying trends.
  • Maintains professional and technical knowledge by attending educational workshops; reviewing professional publications; establishing personal networks; participating in professional societies.
  • Accomplishments Great leadership abilities and always work as a team player Skills Used Project Management, Ability to work with different software and programs.
06/2007 to 01/2013
Teacher Madison County Schools Flora, MS,
  • Responsible for planning the curriculum, organizing and managing the classroom environment designed to promote the physical, cognitive, emotional, creative and social skills of enrolled children.
  • Provide information to co-teachers, as well as to parents regarding specific activities in the classroom, including techniques of working with children; participate in the instructional program, and parent conferences and general parent education.
  • Work with small and large groups of children in a variety of age-appropriate, developmental activities such as creative experiences, mathematics, perceptual motor skills, science, language, environment awareness and social studies, both in the indoor and outdoor environment according to the planned schedule.
  • Prepare instructional materials; maintain a variety of classroom records that meet all licensing requirements.
  • Accomplishments Completed various training courses and received certificates for completion Skills Used I used creativity, teaching, leadership, role model, and cooking skills/.
06/2006 to 04/2007
Accounting Technician II State Of North Carolina Taylorsville, NC,
  • Assist with audits, reconciles, balances or adjusts accounting records; researches and resolves problems; maintains accounting controls.
  • Prepare fiscal records and reports, which are accomplished by compiling, calculating and input of accounting and statistical data in accordance with specific reporting formats and fundamental accounting principles.
  • Prepare statistics, bookkeeping and accounting control records such as ledgers, registers, journals, journal entries, posting to general or subsidiary ledgers, closing and balancing accounts; maintain related files and various bank balances and deposits.
06/2005 to 06/2006
Secretary II Baptist Health Benton, AR,
  • Act as office receptionist by greeting and directing visitors, screening calls, responding to routine questions regarding policy and procedures, providing instructions on the completion of forms, or making referrals to other sources of information.
  • Post entries to AAIS in regards to purchase orders, paying assigned vendors on a monthly basis.
  • Establishes and maintains various computerized and paper files, records and logs, and retrieves information as needed for reference or to compile reports.
  • Develops or modifies procedures and formats materials for new or revised applications.
  • Composes and edits various documents including letters, memorandums, reports, forms, narratives, and other drafts using a PC.
  • Prepares itineraries, schedules of events or staffing, and maintains calendars and/or suspense files to remind supervisor of upcoming deadlines and activities.
  • Process Documents by logging, coding, recording, verifying, and recalculating data.
  • Post entries to PC ledger to account for incoming payments.
Expected in 2014 to to
Associates of Science: Business Management General Studies
Pulaski Technical College - North Little Rock, AR

Expected in to to
Associate of Science: Business
University of Arkansas at Little Rock - Little Rock, AR
Expected in 2001 to to
High School Diploma:
North Little Rock High School - North Little Rock, AR

10 Key, accounting, Accounts Payable, Accounts Receivable, bookkeeping, clerical, closing monthly budgets, conferences, cooking, creativity, designing, directing, filing, forms, General office, leadership, ledger, letters, logging, managing, materials, mathematics, Access, office, Outlook, Windows 8, networks, organizing, Payroll, procurement, coding, Project Management, publications, QuickBooks, receptionist, recording, reporting, scheduling, staffing, statistics, supervisor, teaching, team player, phone, workshops

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Resume Overview

School Attended

  • Pulaski Technical College
  • University of Arkansas at Little Rock
  • North Little Rock High School

Job Titles Held:

  • Office Manager
  • Office Manager
  • Teacher
  • Accounting Technician II
  • Secretary II


  • Associates of Science
  • Associate of Science
  • High School Diploma

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