With 20 years experience in all administrative duties (Accounts Receivables, Accounts Payable, Payroll, Job Costing, General Ledger Accounting) I gained the ability to coordinate all department functions and cover all positions.
Trained and oversaw staff members by offering constructive feedback. Manage all phone lines (30+internal and 80+mobile.) Process all Sales and Use tax for multiple companies and states. Handle transactions for multiple smaller related companies. Hiring of office staff.
Customer billings including progress billings on AIA documents. Allocation of invoices to proper jobs costing. Handled cash and daily deposits. Posting of all payments. Collection calls.
Purchase Orders, Entering of all invoices and allocation of cost to jobs. Process payment of all invoices. Enter and verify pricing and quantities of material purchased. Handle subcontractors information: insurance, AIA invoicing, certified payrolls and utilization reporting. Processed 1099 forms.
Setup all jobs including budgets, prevailing wage rates and coding. Internal transactions to properly allocate cost to jobs.
Processed payroll, electronic deposits and employee pay adjustments. Certified payroll and prevailing wage reporting, utilization reporting.
Setup new employee, 401(k), Health insurance, Flex Plan. Pay weekly withholding taxes for multiple companies and states. Processed Quarterly and Year End payroll taxes for multiple companies and states. Setup all Worker Compensation and Liability coding information for tracking and audit. Process W-2 forms.
Processed journal entries, online transfers and payments. Reconciled all bank and credit card accounts. Month end entries.
Other Tax Reporting:
TMT Monthly Filing, IFTA Quarterly Filing, 2290 Year Filing.
Billing to all insurance companies, using correct billing codes and rates per company. Accounts Receivables, collections. Daily deposits. Filing and assisting with medical charts.
Companies Worked For:
Job Titles Held:
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