Hello PRCF Department.
My name is Angela Navarro-Wheeler. I have come across your job posting for a career opportunity within your Parks, Recreation & Community Facilities Department. I am very interested in this position and would find this opportunity to become a part of City of Mesa's city-wide team exciting and rewarding.
My desire is to move from the private sector of business into the public by becoming a part of City of Mesa's PRCF Department. The skills and knowledge I bring to the table are steady and ripe for a greater establishment such as City of Mesa. I have an extensive professional background in Accounting within the Architectural/Engineering industry which gives me an advantage coming into the role of a Purchasing and Accounting Specialist. Specifically, in the fundamental knowledge of accounting, bidding and purchasing process and procedures. My working knowledge of contract maintenance, PO's, invoicing, billing, monitoring expenditures, researching, preparing and maintaining orders, record keeping and tracking processes have all been functions of my roles and responsibilities - throughout my career as an Office Manager/Accounting.
I have extensive experience working with a large and diverse populace in which communication is vital between two entities - City of Mesa PRCF and their business interests. I have the ability to mutli-task without losing sight of key factors for projects and/or people.
Please see attached resume for detailed professional experience, education, and key skills. An experienced business professional with a versatile managerial and business administrator skill set. Developed through experience as an Office Manager/HR administrator, program and project management and coordination in the A/E Industry.
Strong presentation skills and ability to present ideas and training programs to all levels of the organization. Specializing in mid-level accounting.
Accounting Human Resource Miscellaneous
Accounts Receivable & Payable
General Ledger & Monthly Statements
401K Program Management
Employee Health, LTD., & Life Insurance Administration
Professional Liability Insurance
Manage Reporting, project accounting, forecasting, budgeting, internal controls, & audits
Proactive and strong prioritization work ethic, handling multiple assignments in a timely manner. Strong conflict resolution, negotiating and facilitation skills.
MS Office XP/Vista, MS Publisher, QuickBooks, AS400, Lotus Notes, Adobe In-Design, People Center (People Soft).
Team Building & Supervision
Staff Development & Training
Policies & Procedures Manuals
Written & Verbal Communications
Human Resource Administration Report & Document Preparation
Spreadsheet & Database Creation
Bookkeeping & Payroll
Quarterly Tax Reports/Filing
Bi-Lingual (Read & Write) Records Management
Meeting & Event Planning
HAYDON BUILDING CORPMarketing Coordinator Phoenix, AZ
Provide marketing project support to the marketing team/associates and director.
Archive dated marketing material.
File and update current marketing material in both electronic and physical files.
Electronic data file creation of competitor tracking and clientele contact listings.
Provide electronic file conversions for in-house time and expense tracking for project coordinator(s) /administrative staff.
Create cut sheets in InDesign from existing Quark marketing material.
Coordinate proposal packaging (i.e., labels, tabbing, printing, and scanning).
Prepare marketing material for internal and external company advertising, sales and administration.
SAN MARCOS RESORTExecutive Administrator Chandler, AZ
Assisted and maintained daily activity reports, mail distribution, answered and routed telephone calls for the Owner/General Manager of San Marcos Resort.
Provided support to the Executive Office team by performing general office duties, such as; making copies, taking dining reservations, gathering and putting informational packages together for the sales team, filing, and response letters to external markets.
Provided Human Resources with filing and organization of documents.
Maintained all areas of Executive Administration for the General Manager and Executive Team.
TEYMA USAHR Administrator/Generalist Phoenix, AZ
Provided administration for Human Resources start-up departmental documents by translating over 30 job profiles from Spanish to English, establishing profiles into People Center (PeopleSoft), for company usage to track and monitor employee performance from an HR/Managerial perspective.
Managed and maintained a constant list and logged information of New Hires.
Provided and administered New Hire Forms to all Newly Hired Employees, providing feedback on questions and retrieving forms timely to be entered into the payroll and employment verification systems used.
Scheduled interviews for Managers, scheduled online assessment's for New Hire Candidates.
Created over 100 employee files from existing documents to managing new forms into the files.
Securing and provided confidentiality for employee/Company related information.
Established interpersonal relationships with staff provided a safe and trusting relationship as an HR Administrator.
Developed tracking forms for HR tracking measures (i.e., forms received, required forms, sign off sheets from Payroll to HR, E-Verify documentation).
Worked closely with Quality Management to coordinate and ensure Company job profiles and chain of command was cohesive for accurate monthly/quarterly structure reports.
Provided additional office support for Executive Office by answering phones and routing calls, as needed for front office.
Translated (Spanish to English) Company Handbook and Policy & Procedure Manual, making English writing corrections and punctuations.
Created (from various sources) EEO log of all employee information to date.
Created employee database in People Center, from establishing the profile to evaluations.
Established interpersonal relationships with staff, providing confidence for employees and HR Department.
Translated over 500 pages of documents from Spanish to English.
Provided much needed cultural exchange in communications, environment and overall support for non-US employees, Company and existing staff.
ASSOCIATED ARCHITECTS INCOffice Manager/HR Mesa, AZ
Responsibility for coordinating all office functions with a consistent positive attitude, skill set and ethics as an Office Manager/Administrative Support in a team of twelve associate and principal professionals.
Key roles of business functions and responsibilities included, but not limited to: run all aging reports for daily AP/AR, pinpoint and track all monies for office overhead and project costs, maintain business checking account, managed and maintained all encompassed activities related to bi-weekly payroll and bi-weekly payroll liabilities.
Prepared quarterly business taxes, managed all aspects of Corporate lines of credit and revolving bank accounts.
Quarterly audits of all vendor purchases with occasional negotiations in evaluation of expense reductions/cost savings, managed and prepared AIA Documents (under Principal direction), prepared and managed all In-House written proposals, established client & business relationships, managed all aspects of project finances within the firm (i.e., invoicing, collections, payment arrangement, statements, bank letters), produced PowerPoint presentations for In-House client/business meetings, researched and obtained all Architectural/Design RFP/Q's and thoroughly reviewed/dissected them for the Marketing Team.
Facilitated Marketing strategy meetings alongside Principals and delegate individual tasks.
Prepare all "required" RFP/Q forms.
Attended out of office Networking conferences, establishing relationships with Consultants and Vendors.
Provided all administrative support for President and drafting team of nine.
Provided project coordination and management of documents, including RFI's, CO's, project schedule, material substitution requests, Davis Bacon, OAC meetings.
Prepared and implemented all office policy and procedure manuals and training.
Prepared provided, and obtained all annual W-2's, State and Federal tax forms.
Managed and maintained all Personnel files.
Negotiated, managed and maintained all employee healthcare and 401k files and premiums through company insurance agent and 401k manager.
Processed and engaged in new hire training and the interview process.
Provided hospitality for meetings with clients, greeted and professionally entertained clients for In-House conferences.
Set up all teleconferences.
Maintained and managed all electronic business files.
Developed efficiency-enhancing work flow/process improvements that made it possible to accommodate increasing responsibilities necessitated by staff reductions.
Decreased office expenditures 15% by implementing needed controls on stock/supplies and standardizing ordering procedures.
Saved thousands of dollars in fees and improved the response rates of direct marketing campaigns by bringing formerly out-sourced mass printing functions in-house with already available programming and equipment.
Cost savings implemented which reimbursed the firm for the in-house reproduction of project documents/material vs.
Developed enhanced tracking measures for in-house tracking procedures (ie., billings, time sheets, PTO, reproduction/reimbursables).
Collected up to 95% of all AR accounts.
Wrote and Implemented changes for Company policies in conjunction with new/changing federal, state and privacy guidelines.
Opened avenues and established new leads for project procurement, through networking and developing client relations.
Mastered client relations with a positive resolute attitude and created an environment in which clientele would seek my knowledge and resourcefulness.
Maintained a professional work environment with staff and Principals, always affirming and ensuring safety, privacy, integrity and respect amongst associates and clientele.
UNIVERSITY OF PHOENIXBachelor of Business Administration
AP/AR, Accounts Payable, administrative, Administrative Support, Adobe, advertising, AIA, AR, AS400, billings, Bookkeeping, Bi, interpersonal, conferences, Contract Management/Preparation, making copies, credit, clientele, Client, clients, client relations, database, Database Creation, direct marketing, direction, documentation, drafting, electronic business, Staff Development & Training, English, Event Planning, Filing, Forms, front office, General Manager, general office duties, Human Resource, Human Resources, HR, InDesign, In-Design, insurance, ie, Inventory Management, invoicing, Team Building, letters, Lotus Notes, director, Managerial, managing, Marketing strategy, marketing, marketing material, meetings, exchange, mail, MS Office, Office, PowerPoint presentations, MS Publisher, negotiations, Networking, Office Management/Administration, Office Manager, packaging, Payroll, PeopleSoft, People Soft, Personnel, Policies, procurement, programming, Project Coordination, proposals, proposal, Quality Management, Quark, QuickBooks, Read, RFI, RFP, routing, safety, sales, San, scanning, Spanish, Spreadsheet, Supervision, Tax, taxes, telephone, answering phones, translating, Vista, written communications, Written