Served as assistant and professional representative to the CEO and Vice President.
Screened telephone calls and inquiries and directed them as appropriate.
Maintained and coordinated executive management vacation, day-to-day meetings and travel schedules.
Scheduled Board of Directors meetings and assisted with meeting materials and agendas.
Collaborated with other administrative team members and human resources on special projects and events.
Provided logistical support to visiting executives in coordination with other Executive Assistants.
Wrote and distributed meeting minutes to appropriate individuals.
Created and maintained computer and paper based filing and organization systems for records, reports and documents.
Handled incoming and outgoing correspondence, including mail, email and faxes.
Organized personal and professional calendars and supplied reminders of upcoming meetings and events.
Processed salary changes stemming from merit increases, promotions, bonuses and pay adjustments.
Developed the initial employee handbook, including design and layout.
Created and managed confidential personnel records.
Created and modified job descriptions.
Recruited and interviewed applicants.
Conducted new employee orientation.
Worked on 401(k) administration, FMLA and workers' compensation claims and benefits.
Researched and collected options for the best pricing on hotels, flights and home furnishings.
Maintained household inventory and maintenance schedules.
Shopped for groceries and handled bill payments.
