Legal Secretary Resume Example

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Jessica Claire
Montgomery Street, San Francisco, CA 94105
Home: (555) 432-1000 - Cell: - - -
Professional Summary

Technically-savvy Legal Secretary focused on staying current with advances in time and billing software. Remains deadline-oriented and calm under challenging circumstances. Legal Secretary equipped with positive attitude and proven success functioning well in large corporate office environments. Manages priorities for multiple high profile attorneys with ease. Positive relationships with court officials, colleagues and law enforcement members. Focused Legal Secretary with solid administrative support background. Pays attention to details as well as considering larger picture when managing court filing procedures and deadlines. Detail-oriented Legal Secretary with vast knowledge of legal industry and office management. Organized and efficient with ability to learn new processes quickly. Hardworking [Job Title] with [Number] years in legal office administration. Offers exceptional interpersonal and communication skills. Legal Secretary with [Number] years in [Type] law. Strong knowledge of legal processes, payroll and office management procedures. Experienced Legal Assistant skilled in minute keeping, court document processing, and case analysis. Exceptional communication, organizational skills and dedication to ensuring smooth and cohesive office operations.


  • Business Accounting
  • Criminal Justice Research
  • Legal Support
  • Memoranda Preparation
  • Legal Document Composition
  • Litigation
  • Document filing
  • Executive calendars
  • Editing and proofreading
  • Civil law
  • Typing speed [Number] WPM
  • Efficient multi-tasker
  • Administrative support
  • Case management
  • Document preparation
  • Litigation support
  • Confidentiality
  • Document management
Work History
06/2014 to Current
Legal Secretary City Of Colorado Springs Colorado Springs, CO,
  • Supported team of [Number] attorneys in practice of [Type] law.
  • Diligently edited legal correspondence for grammar and spelling.
  • Executed time sheet reconciliation and created monthly announcements.
  • Filed documents with courts on behalf of attorney.
  • Arranged for delivery of legal correspondence to clients, witnesses and court officials.
  • Assisted attorneys in collecting information such as employment, medical and other records.
  • Maintained calendar and tickler system for managing partner, associate attorney and senior paralegal.
  • Scheduled and made appointments for [Number] attorneys.
  • Developed and maintained filing and retrieval systems.
  • Entered new cases into company database.
  • Obtained signatures from attorneys for legal documents.
  • Scheduled all appointments, appearances and briefings.
  • Processed appeals, motions and pretrial agreements.
  • Received and placed telephone calls to clients and prospective clients.
  • Created expense reports and time sheets for [Number]-person office.
  • Transcribed legal documents and phone conversations.
  • Prepared legal correspondence and wrote professional letters for legal assistants and attorneys.
  • Organized files for court proceedings.
  • Answered and directed calls using multi-line switchboard.
05/2010 to 06/2014
Legal Assistant Sgi Global, Llc Washington, DC,
  • Participated in professional development initiatives for consistent improvement and up-to-date knowledge of emerging trends and best practices.
  • Worked closely with litigation attorneys to research, complete trial preparations and create document drafts for court use.
  • Provided administrative support and research for civil litigation and civil proceedings.
  • Handled complex scheduling for appointments, court appearances and depositions for busy litigation firm.
  • Created highly researched and articulate legal paperwork such as pleadings, contracts and briefs.
  • Maintained litigation docket and calendars for [Number] attorneys, noting deadlines for responsive pleadings, motions and other important deadlines.
  • Assisted partners by maintaining and growing firm's local presence within community.
  • Handled filing systems for both short and traditional real estate transactions.
  • Managed day-to-day legal activities such as subpoena services for [Type] office with [Number] attorneys.
  • Compiled documentation, ensuring accuracy and detail for legal briefs, responses to opposing counsel, motions to court and trial exhibits.
  • Conferred with clients and other involved parties to gather and track case information.
  • Wrote and filed pleadings with [Type] court on schedule to maximize case success.
  • Supported partners and associates in areas of appellate and complex commercial litigation.
  • Reviewed, edited and proofread litigation for proper grammar, spelling and punctuation.
  • Supported lawyers throughout court proceedings.
  • Produced legal documents, including contracts and real estate closing statements.
  • Researched statutes, decisions, legal articles and codes.
  • Performed word processing and editing of documents.
  • Answered telephone and coordinated meetings and conferences.
  • Strictly adhered to privacy laws to avert possible information breaches and protect client data.
  • Answered client calls and responded to inquiries, using open-ended questioning skills to attain applicable information.
  • Acted as first point of contact for all clients.
  • Assessed and inventoried real and personal property for estate planning.
  • Managed all administrative tasks for firm partners and associates.
  • Assisted up to [Number] lawyers at time.
  • Transcribed all weekly and bi-weekly calendar meetings.
  • Updated company software with skip trace results.
  • Prepared for trials by organizing exhibits and other key evidence.
  • Conducted background investigations on defendant.
  • Worked alongside attorneys, administrative assistants and fellow legal assistants on complex cases and legal processes.
  • Completed document revisions, court document filings, travel arrangements and client billing.
  • Provided key administrative assistance to senior management.
  • Generated correspondence and reports using MS Word.
  • Performed administrative tasks, including revising and finalizing letters, briefs and memos.
  • Supervised appointment scheduling for [Number] attorneys and made adjustments and changes through [Software] application.
  • Filed all court documents and legal pleadings with court clerk on behalf of attorneys.
  • Handled office scheduling and made notes for deadlines, motions and other important dates.
  • Developed positive working relationship with courts, clients, law enforcement members and attorneys.
  • Arranged for travel for [Number] [Job title]s and determined most cost-effective flight options by contacting travel web sites.
  • Reviewed, edited and proofread legislation drafts for proper grammar, spelling, punctuation and formatting.
  • Handled electronic court filings and coordinated court activities.
  • Completed electronic filings, initiated billing statements and managed all firm administrative matters.
  • Scheduled appointments, court appearances and depositions for busy [Type] law firm with [Number] attorneys.
  • Directed and coordinated law office activity, including service of subpoenas and scheduling of depositions.
08/2009 to 04/2010
Receptionist Vetcor Oberlin, OH,
  • Collected [Product or Service] payments from clients and updated account balances.
  • Collected and distributed messages to team members and managers to support open communication and high customer service.
  • Scheduled office meetings and client appointments for team of [Number] professional [Job titles].
  • Operated multi-line telephone system to independently handle over [Number] calls each day.
  • Monitored and screened visitors to verify accessibility to inter-office personnel.
  • Interacted with vendors, contractors and professional services personnel to receive orders, direct activities and communicate instructions.
  • Greeted incoming visitors and customers professionally and provided friendly, knowledgeable assistance.
  • Assisted internal staff with clerical and administrative needs to maximize efficiency and team productivity.
  • Provided clerical support to [Number] company employees by copying, faxing and filing documents.
  • Answered questions and addressed, resolved or escalated issues to management personnel to satisfy customers.
  • Sorted, received and distributed mail correspondence between departments and personnel.
  • Organized and scheduled office meetings as well as client appointments for team of [Number] professionals, effectively accommodating hectic agendas.
  • Answered telephone calls to field inquiries from clients, vendors and various other callers seeking information.
  • Routed incoming mail and messages to relevant personnel without delay.
  • Kept reception area clean and neat to give visitors positive first impression.
  • Directed incoming calls to internal personnel and departments, routing to best-qualified department.
  • Prepared packages for shipment, pickup and courier services for prompt delivery to customers.
  • Managed office inventory by restocking supplies and placing purchase orders to maintain adequate stock levels.
  • Answered incoming calls on high-volume, multi-line phone switchboard and pleasantly transferred callers to appropriate personnel.
  • Communicated any relevant schedule changes to spa supervisor.
  • Greeted arriving members professionally by first name.
  • Assisted in administrative duties for office team, including making phone calls, copies and schedules.
  • Welcomed all customers with friendly greeting, answered general questions, gathered nature of visit and directed to specific offices.
  • Answered [Number] incoming calls daily to resolve [Type] and [Type] issues and schedule appointments.
  • Entered daily data in computer systems and documented office activities.
  • Scheduled and confirmed appointments and meetings for [Job Title].
  • Offered appointment information updates and rescheduling to guests.
  • Supported various administrative duties by proofreading, transcribing and invoicing.
  • Acted as first point of contact and set appointments for prospective clients.
  • Answered and quickly redirected up to [Number] calls per [Timeframe].
  • Corresponded with clients through email, telephone or postal mail.
  • Greeted customers and visitors in-person and via telephone calls.
  • Improved organization of files and records by instituting new system that saved time, minimized errors and accelerated payments [Number]%.
  • Resolved customer problems and complaints by [Action].
01/2009 to 08/2009
Criminal Law Intern Rutledge Law Firm City, STATE,
  • Drafted letters to clients, firms and businesses to request settlement or compliance with discovery requests.
Expected in 04/2010
Associate of Applied Science: Paralegal
Miller Motte College - Wilmington NC ,
  • Lead Legal Secretary for a team of [Number] legal administrative staff members.
  • Assisted [Number] attorneys and [Number] associate attorneys with large-scale projects.
  • Legal Acumen - In-depth knowledge of legal proceeding, briefs, motions, client assessment, contract negotiation and review.
  • Civil Litigation - Handled general civil litigation in several areas with special emphasis in intellectual property, particularly trademark and copyright infringement cases.
  • Documented and resolved [Issue] which led to [Results].

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Resume Overview

School Attended
  • Miller Motte College
Job Titles Held:
  • Legal Secretary
  • Legal Assistant
  • Receptionist
  • Criminal Law Intern
  • Associate of Applied Science