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Legal Secretary Resume Example

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LEGAL SECRETARY
Summary

Legal Secretary with over 9 years in legal administration. Skillfully blends a diverse background in law with real-life experience to make rational and sound judgments and maintain high productivity.

Highlights
  • MS Office proficient
  • Business accounting
  • Transcription
  • Drafting legal documents
  • American Association of Notaries
  • Strong presentation skills
  • Billing specialist
  • Highly organized
  • Appointment setting
  • Word processing
Experience
Legal Secretary, 03/2008 to Current Georgia Legal Services Program － Albany, Georgia GA
Albany, Georgia
 
Intake Paralegal
 
Conduct statewide interviews and all client intake services.
Expedite emergency cases to meet deadline and time sensitive response. Interpret and relay legal information in a clear format for clients.
Process all assigned cases according to company and client service level agreements.
Accurately enter client data into a company-based software program. Code cases to appropriate funding source.
 
PAI Coordinator
 
Draft various court documents, invoices and enclosures at attorneys' request.
Compose and type routine letters of correspondence.
Redact confidential information from all legal documents on a case by case basis.
Consult with clients and other legal professionals to discuss assigned cases.
Collect data to prepare and draft settlement packages for clients.
Organize legal memoranda and client correspondence.
Prepare monthly travel reports. 30% travel to rural counties to screen for eligibility and educate on services.
Electronically submit time sheets in LS.
Attend bar luncheons and recruit new pro bono attorneys.
Organize public events to provide legal services with participation of pro bono attorneys.
Submit annual reports to State Bar of GA.
Mailed and arranged for delivery of legal correspondence to clients. Organized and maintained law libraries, documents and case files. Photocopied all correspondence, documents and other printed materials. Drafted and typed grammatically correct office memos.
Maintained the master calendar for court appearances.
Composed and revised legal documents, including letters and court documents.
Received and disbursed all incoming mail.
Scanned documents into Legal Server.
Opened new client files and new matters in CMS.
Utilized tickling system for filing.
Facilitated Webinar trainings for GLSP.
Maintained inventory of office equipment and supplies.
Assisted legal staff as notary/witness in office and home visits to clients.
Paraprofessional, 03/2004 to 09/2005 Dougherty County School System － Albany, GA Applied the positive reinforcement method to redirect negative behaviors. Supplied one-on-one attention to each student, while maintaining overall focus on the entire group. Encouraged students to be understanding of and helpful to others. Physically and verbally interacted with students throughout the day to keep them engaged. Scheduled student and parent conferences to modify academic and behavior problems. Managed classroom behavior and performance to ensure safety of all students. Created new material within the curriculum to prepare students for daily assignments. Attend juvenile court as requested by Director for behavior students.
Administrative Assistant/Medical Transcriptionist, 04/2000 to 09/2003 Department of Public Child Health － Albany, GA Administrative Assistant Maintained confidentiality of patient records per HIPPA regulations. Prepared correspondences and scheduled appointments for clients. Distributed mail to personnel and departments. Attended meetings and trainings as required by management. Maintained records inventory. Requested medical records and authorizations of clients. Interviewed client for eligibility. Generate monthly reports. Medical Transcriptionist Transcribed all recorded and handwritten clinic notes by medical staff. Prepared patient rooms prior to their arrival. Provided necessary supplies, support and assistance to medical staff and patients for clinics. Maintained up-to-date and comprehensive electronic and paper filing systems. Entered client records in a centralized database for progress tracking.
Administrative Assistant, 07/1995 to 13/1999 City of Albany - Fire Department (Headquarters) － Albany, GA Managed the receptionist area, including greeting visitors and responding to telephone and in-person requests for information. Made copies, sent faxes and handled all incoming and outgoing correspondence. Entered payroll for staff utilizing accounting software program. Maintained attendance records, annual leave/sick leave and worker's compensation time. Scheduled worker's comp appointments and updated medical reports. Transcribed arson investigations and prepared legal documents for Court purposes. Prepared business license and updated for annual reports. Created and maintained spreadsheets using advanced Excel functions and calculations to develop reports and lists. Scheduled tours and fire safety programs for regional schools, business owners and civic events. Typed correspondences for the department. Cooperatively and supportively interacted with coworkers and supervisors. Implemented training programs to maintain accreditation standards and for employee professional development. Utilized electronic file systems and maintained electronic and paper files. Greeted visitors and responded to telephone and in-person requests for information. Maintained detailed administrative and procedural processes to improve accuracy and Maintained detailed administrative and procedural processes to improve accuracy and Coursework in Human Resource Management and Business Administration Entered all fire incident reports in database. Administrative Assistant - Recruitment Department Turner Job Corps Center - Albany, GA Received and distributed faxes and mail in a timely manner. Planned travel arrangements to center for all new students. Created weekly and monthly reports efficiency. Coordinated admission processes. Requested school, medical and criminal records for eligibility. Designed program fliers, forms and brochures for recruitment purpose. Maintained attendance log for each employee. Interviewed potential students for eligibility. Prepared correspondences as needed for department operation. Administrative Assistant - Office of Institutional Advancement Albany State University - Albany, GA Assigned and monitored daily tasks of work-study students. Composed routine letters and correspondences. Arranged conference meeting and provided material as needed. Prepared various inter-office forms and requisitions. Maintained daily office attendance log. Assisted in proposal and budget transactions for Title III funding. Distributed mail to appropriate personnel. Attended trainings and meetings as required. efficiency.
Education
Bachelor of Science: Business Management Albany State University － Albany, GA, US Bachelor of Science, Business Management Albany State University - Albany, GA Coursework in English, Communications and Writing Coursework in Business Administration and Finance Coursework includes Organizational Behavior Coursework in Marketing and Advertising
Certificate: Coursework includes Economics Microsoft Office Applications Certificate Coursework includes Economics Nov 1993 to Jul 1995
Accomplishments
  • MS Office proficient Word processing
  • Transcription Strong presentation skills
  • Drafting legal documents Highly organized
  • Exceptional communication skills Appointment setting
  • Database management Travel and event coordination
  • Webinar Trainer Case management
Presentations
Scheduled student and parent conferences to modify academic and behavior problems
Certifications
Medical Transcriptionist Microsoft Office Applications Certificate
Skills
Correspondence, Legal Documents, Clients, Administrative Assistant, Database, Basis, Cases, Invoices, Paralegal, Service Level Agreements, Filing, Inventory, Accounting, Arrangements, Budget, Compensation, Excel, File, File Systems, Fire Safety, Greeting, Human Resource Management, Payroll, Receptionist, Recruitment, Safety Programs, Telephone, Training, Training Programs, Travel Arrangements, Hippa, Medical Records, Medical Transcriptionist, Progress, Transcriptionist, Cms, Content Management System, Incoming Mail, Legal Secretary, Secretary, Witness, Microsoft Office, Ms Office, Case Management, Database Management, Drafting, Excellent Multitasker, Highly Organized, Presentation Skills, Simultaneously, Transcription, Very Organized, Word, Advertising, Business Management, Finance, Marketing
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Resume Overview

Companies Worked For:

  • Georgia Legal Services Program
  • Dougherty County School System
  • Department of Public Child Health
  • City of Albany - Fire Department (Headquarters)

School Attended

  • Albany State University

Job Titles Held:

  • Legal Secretary
  • Paraprofessional
  • Administrative Assistant/Medical Transcriptionist
  • Administrative Assistant

Degrees

  • Bachelor of Science : Business Management
    Certificate : Coursework includes Economics

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