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lead administrator gps subcontracts resume example with 4+ years of experience

JC
Jessica Claire
, , 100 Montgomery St. 10th Floor (555) 432-1000, resumesample@example.com
Summary

Highly organized and forward-thinking professional cultivates rapport with individuals to optimize project goals and output, resolve complex problems and deliver innovative improvement strategies. Resourceful, adaptive, and detail-oriented team leader with experience in project coordination, cross-functional collaboration, and marketing. Ready to take on the challenges of a new, fresh and exciting role where poise and an understanding of excellence will be highly valued.

Skills
  • Adobe InDesign, Photoshop, & Premiere
  • Invoicing & Budget Management
  • Advertising Research & IMC Campaigns
  • Microsoft Office Suite
  • Quantitative and Qualitative Analysis
  • Developing Presentations and Reports
  • Trusted Business Advisor
  • Training and Development
  • Project Coordination
  • Contract Administration
  • Attention to Detail
  • Verbal and Written Communication
  • Relationship Development
  • Experience in Leadership
  • Problem Resolution
  • Working Collaboratively
  • Critical Thinking
  • Strategic Marketing
Experience
03/2022 to Current Lead Administrator, GPS Subcontracts Leisure World Seal Beach | Seal Beach, CA,
  • Proactively provide support to the development, review, and negotiation of subcontracts and modifications
  • Create and issue NDAs and TAs consistent with company policies
  • Independently identify risk factors in prime solicitation, Subcontractor proposal, Representations and Certifications submitted, Cost and Price Analysis findings, and Subcontractor Statement of Work
  • Inform leadership of concerns and provide recommendations on risk mitigating strategies
  • Assist in the development of negotiation strategies
  • Implement purchasing, strategic sourcing, and subcontract strategies
  • Responsible for compliance and accuracy of the subcontracts administration within assigned portfolio
  • Act as an advisor to business leaders on procurement matters in assigned portfolio and be in-tune with strategy and account objectives and priorities
  • Ensure the timely reporting of subcontract data entry into various systems and monitor data updates
  • Resolve discrepancies related to subcontract documents and ensures data quality and accuracy
  • Collaborate with other enabling areas to address procedural and complex subcontracts administration and proposal challenges
  • Review, recommend, and manage the preparation of various types of subcontracts
  • Review procurement file documentation and ensure compliance with regulations
  • Develop and implement process improvement strategies and provide training to account teams as well as other GPSC professionals
  • Mentor and manage USI team members
  • Manage collective team under assigned portfolio
  • Maintain consistent efficiency for contract turnover per compliance standards and approvals, averaging 3 weeks.
  • Prepare and process Time and Material and Firm-Fixed Price contracts to complete business transactions worth up to $250,000.
  • Facilitate communication between departments, management and customers to resolve issues and achieve performance targets.
  • Provide updates on status of contract processes to upper management and other important personnel.
  • Build strategic relationships with key contracts to enable problem-solving and issue resolution.
  • Handle issue resolution tasks promptly to maintain strong relationships with key engagement teams.
  • Manage and monitor contract change requests and facilitate resolution.
  • Check information in company's database for accuracy and update data with current information to maintain records.
  • Participate in leadership panels with upper management to pioneer and facilitate process improvement and promote employee growth and retention
  • Active participant in new team member interview process and selection
  • Act as onboarding advisor to new team members, delivering consistent coaching in job tasks.
10/2020 to 03/2022 Senior Subcontracts Administrator, GPS Procurement Deloitte LP | City, STATE,
  • Worked with management team to improve workflows and eliminate unnecessary tasks.
  • Improved productivity initiatives, managing accounts, and workflow processes
  • Created and implemented administrative processes and procedures to prioritize job tasks and establish personnel responsibilities.
  • Organized and maintained documents, files and records.
  • Trained employees on best practices and protocols while managing teams to maintain optimal productivity.
  • Proactively provided support to the development, review, and negotiation of subcontracts and modifications
  • Created and issued NDAs and TAs consistent with company policies
  • Independently identified risk factors in prime solicitation, Subcontractor proposal, Representations and Certifications submitted, Cost and Price Analysis findings, and Subcontractor Statement of Work
  • Informed leadership of concerns and provide recommendations on risk mitigating strategies
  • Responsible for compliance and accuracy of the subcontracts administration within assigned portfolio
  • Acted as an advisor to business leaders on procurement matters in assigned portfolio and be in-tune with strategy and account objectives and priorities
  • Ensured the timely reporting of subcontract data entry into various systems and monitor data updates
  • Resolved discrepancies related to subcontract documents and ensures data quality and accuracy
  • Collaborated with other enabling areas to address procedural and complex subcontracts administration and proposal challenges
  • Reviewed, recommended, and managed the preparation of various types of subcontracts
  • Developed and implemented process improvement strategies and provide training to account teams as well as other GPSC professionals
  • Mentored and managed USI team members
  • Maintained consistent efficiency for contract turnover per compliance standards and approvals, averaging 3 weeks.
  • Prepared and processed Time and Material and Firm-Fixed Price contracts to complete business transactions worth up to $250,000.
  • Provided updates on status of contract processes to upper management and other important personnel.
  • Built strategic relationships with key contracts to enable problem-solving and issue resolution.
  • Handled issue resolution tasks promptly to maintain strong relationships with key engagement teams.
  • Checked information in company's database for accuracy and update data with current information to maintain records.
  • Active participant in new team member interview process and selection
08/2018 to 10/2020 Executive Coordinator Deloitte LP | City, STATE,
  • Acted as a trusted business advisor to help advance, implement, and achieve client objectives and desired outcomes; use business and subject matter expertise to provide practical and relevant ideas and insights
  • Promoted a teaming culture with shared goals and responsibilities; leverage strengths, specialized skills and diverse perspectives to help create a high-performing team
  • Responsible and accountable for managing work and projects, demonstrated management and leadership abilities to maintain momentum and move work forward intuitively
  • Produced superior work in a fast-paced environment, meeting deadlines and expectations for quality
  • Effectively negotiated deadlines when necessary and communicate changes to manage expectations
  • Coordinated work with global, national and local teams to delegate work requests and partner with other global, national and local teams as appropriate to deliver work effectively
  • Oversaw operations and onboarding/offboarding procedures for global project teams
  • Developed and shared new innovative solutions applied as best practices; demonstrate forward- thinking and creative ideas to enhance the client experience and overall service delivery
  • Composed and edited letters, emails and other correspondence
  • Collaborated with appropriate business services teams to format, edit, proofread and coordinate printing of documents such as presentations, proposals and other client deliverables according to Deloitte brand standards
  • Managed sensitive and confidential information appropriately and with a high level of discretion
  • Drafted, reviewed and managed client billing materials including Statements of Work, Engagement Letters, Client Invoices
  • Created and managed client billing schedules
  • Coordinated client and team events; produced and reviewed event materials
  • Trained and simulated newly hired professionals on Executive Service Center Standard Operating Procedures
  • Managed administrative processes and prepared key reports and documentation.
  • Organized and supported office activities for staff to continuously improve operations and maximize productivity.
  • Collaborated with cross-functional teams to plan daily activities and operations to meet targets.
  • Managed daily functions by leveraging leadership abilities and industry knowledge.
  • Documented information, created reports and generated tracking files.
  • Demonstrated consistent operational excellence to maintain stellar office reputation.
  • Improved productivity initiatives, managing accounts, coordinating itinerary and scheduling client appointments.
  • Utilized active listening skills to quickly resolve problems and escalated larger issues to Partners, Principles, and Managing Directors.
05/2017 to 06/2018 Marketing/PR Support Reunion Tower | City, STATE,
  • Researched local demographics and area trends to support strategic planning
  • Analyzed consumer feedback to advance the Reunion Tower brand
  • Engaged with Dallas community to promote events and establish strong relationships
  • Created marketing materials for public social media platforms to increase sales and attendance
  • Studied competitors to accurately strategize and maintain competitive advantage
  • Constructed weekly Marketing Flash Reports
  • Created Quarterly Public Relations Newsletter
  • Assisted with updating and creating Marketing Promotions Calendar
  • Created and distributed Monthly Concierge Newsletter
  • Organized and compiled assets for Marketing Events
  • Updated the ticket booth screens and all Reunion Tower signage to reflect accurate hours of operation and current promotions with branding standards
  • Assisted with weekly audits of Reunion Tower website to ensure accuracy, functionality, & efficiency
  • Monitored & moderated all Reunion Tower’s review platforms including TripAdvisor, , Yelp, Sprout Social, and Waze
  • Communicated and distributed information for our marketing promotions to partner companies of Reunion Tower
  • Responsible for collection and compilation of all social media data for weekly and monthly reports
  • Coordinated and compiled photography of marketing and PR promotional events and archive accordingly
  • Articulated growth objectives and operating plans.
  • Evaluated historical, current and forecast data to determine opportunities for development and enhancement.
Education and Training
Expected in 05/2022 Master of Science | Marketing Texas A&M University - Commerce, Commerce, TX GPA:

Completed coursework in Small Business Brand Management, Marketing Strategy and Decision Making, CRM, Finance for Decision Makers, Seminar in Marketing Research, Consumer Behavior Analytics, IMC and Promotion, Product and Supply Chains, Interactive Digital Marketing, Marketing Management, Applied Business Research, and Quantitative Analysis for Management.

Expected in 05/2018 Bachelor of Arts | Advertising The University of Texas At Arlington, Arlington, TX GPA:
  • Magna cum laude graduate
  • Certification in Emerging Media
Expected in 05/2015 Associate of Arts | Liberal Arts Trinity Valley Community College, Athens, TX GPA:
Activities and Honors
  • Member of Phi Theta Kappa
  • Member of the National Honor Society
  • Member of the UTA Department of Communications Honor Society
  • Member and social media manager of UTA Maverick Dance Team Instagram account 2016-2017
Accomplishments
  • Developed new process roadmaps and other collateral for multiple groups across Deloitte's Contingent Staffing Solutions team.
  • Performed process training to over 100 Deloitte professionals
  • In addition to responsibilities as an Executive Coordinator, was in trusted by the Deloitte Alphabet-Google team to manage licensing and processes, as well as onboarding and compliance programs for the account.
  • Active member of the Reunion Tower team in the creation and re-development of the now annual Reunion Tower "Over the Top NYE" event

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Resume Overview

School Attended

  • Texas A&M University - Commerce
  • The University of Texas At Arlington
  • Trinity Valley Community College

Job Titles Held:

  • Lead Administrator, GPS Subcontracts
  • Senior Subcontracts Administrator, GPS Procurement
  • Executive Coordinator
  • Marketing/PR Support

Degrees

  • Master of Science
  • Bachelor of Arts
  • Associate of Arts

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