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interm project coordinator resume example with 20+ years of experience

Jessica
Claire
resumesample@example.com
(555) 432-1000,
Montgomery Street, San Francisco, CA 94105
:
Executive Profile
A highly equipped Executive Assistant with Interim project Coordinator experience in performing a variety of administrative, project coordinating and staff support duties for a specified department, which require a range of knowledge and skills of organizational procedures and policies; directing and assisting visitors, and resolving administrative problems and inquiries; composing, editing, and proofreading correspondence and reports, and preparing a range of administrative documents * More than seven years of extensive experience * Excellent coordinating skills. * Excellent ability to solve problems * Travel Arrangements (including International & domestic)
Skill Highlights
  • Guest services
  • Inventory control procedures
  • Merchandising expertise
  • Loss prevention
  • Cash register operations
  • Product promotions
Education
William Paterson University , Expected in 1 2003 Bachelor's Degree : Psychology and Teaching - GPA : Psychology and Teaching
Core Accomplishments
Professional Experience
Andreessen Horowitz - Interm Project Coordinator
Menlo Park, CA, 01/2013 - Current
  • Establish a monthly review checklist of programs and project status in PPM to assess what updates are needed and who the responsible parties are to input data.
  • Develop communication plan for each Executive and Program Sponsor.
  • Deliver PPM output reports as detailed in communication plan.
  • Develop a communication plan for OPR and RPR MU host.
  • Deliver project/program issues, risks and heads up listings for incorporation into meeting agendas as detailed in the communication plan.
  • Develop proficiency with the PPM Web tool for use in the following: Data updates and inputs required from a project manager, program manager and MU host perspective.
  • Assess data sets and advise PMs, PgMs and MU hosts for needs in updates prior to generating program slides decks.
  • Customize PPM output reports for executive leadership team as needed.
Accessible Space, Inc. - Executive Assistant
Las Vegas, NV, 01/2010 - Current
  • Provide executive support to Vice President of Biologics department and six direct reports in timely manner.
  • Schedule on and off site meetings, interviews, appointments, events and other similar activities for VP's and supervisors.
  • As well as coordinating travel logistics for internal and external participants.
  • Maintain a filing system for records, reports and other documents prepared, correspondence, obtains appropriate signature where necessary.
  • New hire set-up including computer, phone, corporate cards, travel profiles, etc.
  • Reconcile manager's expense reports in Concur.
  • Prepare special projects/presentations as needed.
  • Interact with legal and finance departments regarding contracts and payments.
  • Liaise with advisors / consultants and arrange meetings internally and externally.
  • Process advisors, consultants, and vendors invoice (s) via check request.
  • Coordinate travel arrangements; schedules and handle logistics for internal & external meetings and conferences.
Blue Origin - Administrative Coordinator
Littleton, CO, 01/2007 - 01/2010
  • Provide administrative support to CNS I - VP (2), AVP (1), Study Director (1), Directors (2), Clinical Research Scientist (1) for department.
  • Reconcile Departments expense reports in Gelco.
  • Maintain Department's Paid Time off (PTO).
  • Schedule and coordinate meetings, interviews, appointments, events and other similar activities for supervisors, which coordinating travel as well as lodging arrangements.
  • Liaise with advisors / consultants and arrange meeting internally and externally.
  • Prepare / consultants Confidentiality Agreement (CDA)'s & Consulting Service Agreement (CRA's).
  • Interact with legal and finance departments regarding contracts and payments.
  • Process advisors, consultants, and vendors invoice via check request or Purchase Orders.
  • Submit Purchasing requisitions in SRM System.
  • Maintain chronological file of all agreements and correspondences.
  • Conduct article and literature searches and order articles when necessary.
  • Maintain references in Reference Manager.
  • Order office supplies when running low in stock.
  • Provide assistance to co-workers.
Munson Medical Center - Office Manager & HR Assistance
Manistee, MI, 01/2007 - 01/2007
  • Greeted and assist visitors.
  • Notified appropriate parties of visitor's arrival.
  • Contacted building facilities/cleaning regarding maintenance issues Prepared for all meetings: including ordering food, receiving the delivery, setting up food and refreshments the day of meeting, and keeping enough refreshments and supplies on hand.
  • Printed and prepared presentations booklets for Board Meetings Booked travel arrangements when needed Called to set-up a car service for upper management when needed Received mail and signed for deliveries from USPS, FedEx, DHL, and UPS.
  • Notified appropriate recipient of their deliveries.
  • Distributed incoming mail daily Assisted employees with DHL shipments within departments.
  • Assigned Key Cards to employees and e-mail Building Management to give them appropriate access to the building.
  • Maintained Key Card List Maintained contact info for all employees Maintained Internal Phone Lists Directory Notified insurance company with add-ons or changes of employee's coverage.
  • Created and send out "Welcome email" for new hires Maintained inventory for office supplies, kitchen supplies, & coffee Upkeep of mailroom (supply closet, mailboxes, main copier and main fax) Upkeep of kitchen, coffee machine, and board meeting supply closet.
Blue Origin - Administrative Assistant
Pensacola, FL, 01/2003 - 01/2006
  • Assistant to the Director of the practice Handled a high-volume telephone system (9 lines) Called Insurance companies to settle statements Assisted existing & potential patients Booked appointments for regular patients and potential patients Responsible for faxing, filing, and creating new patient files In charge of administrative correspondence Performed general administrative duties.
Franklin Pediatrics - Receptionist
City, STATE, 01/2002 - 01/2006
  • Handled a high-volume telephone system (12 lines).
  • Booked appointments for regular patients and potential patients.
  • Responsible for faxing, filing, and creating new patient profile.
HMHTTC Response Team Inc - Administrative Assistant
City, STATE, 01/1999 - 01/2003
  • Assistant to CEO and Executive Assistant Responsible for the operations within the office when Executive Assistant was away.
  • In charge of administrative correspondence Assisted existing & potential customers Entered and maintained purchase order information in customer database Managed a high-volume 12 line telephone system Dispatched emergency calls to the manager(s) Produced internal memos Maintained filing system folders.
Skills
administrative, administrative support, conferences, Consulting, contracts, database, delivery, e-mail, email, fax, faxing, filing, finance, Insurance, inventory, leadership, legal, logistics, Director, Meetings, access, mail, office, ons, copier, presentations, Purchasing, receiving, Research, telephone, Phone, travel arrangements, articles

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Resume Overview

School Attended

  • William Paterson University

Job Titles Held:

  • Interm Project Coordinator
  • Executive Assistant
  • Administrative Coordinator
  • Office Manager & HR Assistance
  • Administrative Assistant
  • Receptionist
  • Administrative Assistant

Degrees

  • Bachelor's Degree

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