Dedicated and focused Administrative Assistant who excels at prioritizing, completing multiple tasks simultaneously and following through to achieve project goals. Seeking a role of increased responsibility and authority.
Manage the receptionist area, including greeting visitors and responding to telephone and in-person requests for information. Serve as central point of contact for all outside vendors needing to gain access to the building. Disperse incoming mail to correct recipients throughout the office. Schedule, prepare, and maintain meeting rooms and service area. Maintain and track company car reports. Data entry and filing of MSDS forms.
Responsible for coordinating actors throughout the entire annual audition in order to execute a seamless event.
Managed the receptionist area, including greeting visitors and responding to telephone and in-person requests for information. Managed electronic paper files. Served as central point of contact for all outside vendors needing to gain access to the building. Received and distributed faxes and mail in a timely manner. Processed policies and endorsements. Received and screened a high volume of internal and external communications, including, but not limited to, checking certificates and retrieving loss runs, which included properly routing agreements, contracts and invoices through the signature process. Created and maintained spreadsheets using advanced Excel functions and calculations to develop reports, lists, spreadsheets. Faxed reports, scanned documents, made copies, and handled all incoming and outgoing correspondence.
Set up testing sites. Sought out and secured exam managers and proctors. Packed and shipped materials in a timely manner. Sent out testing scores.
Exam Manager: Checked in exam participants. Read instructions and monitored room during exam period
Assistant to Director of Certification & Assistant to Director of Education: Processed scores and explained exam results to participants.
Administrative Assistant: Served as central incoming point of contact via phone for all exam participants. Maintained electronic and paper files of exam sites and data entry. Served as central point of contact for all exam sites.
Responsibilities included booking appearances, handling media and public relations inquiries associated with promoting the production, as well as coordinating day-to-day operations.
Greeted guests and assisted diners with seating as needed. Responsible for restaurant floor during shifts, scheduling and directing staff in daily work assignments to maximize productivity. Efficiently resolved problems or concerns to the satisfaction of all involved parties. Communicated well and used strong interpersonal skills to establish positive relationships with guests and employees. Counseled and disciplined staff when necessary. Designed floor plan for each shift. Developed and maintained exceptional customer service standards.
Jan 2002 - May 2002
January 2001 - December 2001
September 1999 - May 2000
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